| name | Wiki Bookkeep |
| description | Vault health report — md counts, duplicate clusters, queue snapshot, consolidation recommendations. Returns signals; your LLM decides what to merge or archive. |
| version | 1.0.0 |
| category | knowledge |
| skillType | claude-skill |
| assignableRoles | ["orchestrator","team-leader"] |
Wiki Bookkeep
Periodic vault health check. Returns a structured report (md counts, recent activity, duplicate clusters by filename similarity, stale-page count, queue snapshot, recommendations). The skill does not write to the vault. Your LLM reads the report and decides next actions.
When to use
- When
wiki-process-queue returns no_pending_items — quiet moment, good for housekeeping.
- When the report's
shouldFire was true on the last run (you owe the vault a consolidation pass).
- When you receive a
[BOOKKEEP] vault=… message (a future cron + threshold trigger will deliver these).
Inputs
| Flag | Required | Default | Description |
|---|
--vault <path> | yes | — | Absolute vault path. |
--window-days <n> | no | 7 | "Recent activity" window for recentMdCount. |
--threshold <n> | no | 10 | shouldFire triggers when recentMdCount >= threshold OR there are duplicate clusters. |
What you do with the report
- Drain pending queue first — if
queue.pending > 0, run wiki-process-queue until empty before doing anything else.
- Consolidate duplicate clusters — for each cluster in
duplicateCandidates, read the member pages, ask your LLM whether they should merge, and if yes:
- Call
wiki-ingest with a consolidated body that supersedes the originals (preserve the most-load-bearing info, deduplicate restated facts).
- Note: page DELETION is not in Phase 1 — surface "these N old pages can be archived" in your reply for human review.
- Hot-folder rollups — if
countsByFolder shows >20 pages in one bucket without a recent index page, generate one. Pattern: llm-curated/<folder>/index.md linking + summarizing each page.
- Stale-page flag — if
staleCount > 0, mention to the user — they decide which to keep.
Output
{
"success": true,
"report": {
"vault": {"scope": "project", "id": "crewly", "path": "..."},
"generatedAt": "2026-05-23T03:00:00Z",
"windowDays": 7,
"threshold": 10,
"shouldFire": true,
"totalMdCount": 47,
"recentMdCount": 12,
"countsByFolder": {"llm-curated/decisions": 8, "llm-curated/customers": ...
...
Failure modes
404 vault_missing — the vault directory does not exist.404 schema_missing — vault has no SCHEMA.md.400 invalid_input — vaultPath not absolute / windowDays or threshold non-positive.
