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Convert PDF files to and from Word, Excel, Image, and other formats
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| name | PDF Converter |
| description | Convert PDF files to and from Word, Excel, Image, and other formats |
| version | 1.0 |
| author | claude-office-skills |
| license | MIT |
| category | |
| tags | ["pdf","conversion","format"] |
| department | All |
| models | {"recommended":["claude-sonnet-4","claude-opus-4"],"compatible":["claude-3-5-sonnet","gpt-4","gpt-4o"]} |
| mcp | {"server":"office-mcp","tools":["pdf_to_docx","docx_to_pdf","html_to_pdf"]} |
| capabilities | ["format_conversion","document_transformation"] |
| languages | ["en","zh"] |
Convert PDF files to various formats and vice versa while preserving formatting.
This skill helps you:
| Target Format | Best For | Quality |
|---|---|---|
| Word (.docx) | Text-heavy documents | ⭐⭐⭐⭐ |
| Excel (.xlsx) | Tables and data | ⭐⭐⭐⭐ |
| PowerPoint (.pptx) | Presentations | ⭐⭐⭐ |
| Images (.png/.jpg) | Visual snapshots | ⭐⭐⭐⭐⭐ |
| Text (.txt) | Plain text extraction | ⭐⭐⭐⭐ |
| HTML | Web content | ⭐⭐⭐ |
| Markdown (.md) | Structured text | ⭐⭐⭐ |
| Source Format | Quality Notes |
|---|---|
| Word (.docx) | Excellent preservation |
| Excel (.xlsx) | Good, check page breaks |
| PowerPoint (.pptx) | Excellent with animations flat |
| Images | Depends on resolution |
| HTML | Variable, CSS may differ |
| Text (.txt) | Perfect, but basic |
"Convert this PDF to Word"
"Save this document as PDF"
"Extract this PDF as images"
"Convert PDF to Word, preserve exact formatting"
"Export PDF pages 1-5 as PNG images at 300 DPI"
"Convert Excel to PDF, fit all columns on one page"
"Convert all PDFs in this folder to Word documents"
"Create PDFs from these 10 Word files"
## PDF to Word Conversion
### Best Practices
1. **Check source PDF type**:
- Native PDF (from Word/etc): Best results
- Scanned PDF: Use OCR first
- Image-based: Limited accuracy
2. **Formatting considerations**:
- Complex layouts may shift
- Fonts substitute if not installed
- Tables may need adjustment
- Headers/footers require review
### Quality Settings
| Setting | Result |
|---------|--------|
| **Exact** | Matches layout precisely, harder to edit |
| **Editable** | Optimized for editing, may shift layout |
| **Text only** | Plain text, no formatting |
### Common Issues
| Issue | Solution |
|-------|----------|
| Text as image | Run OCR before converting |
| Missing fonts | Embed or substitute fonts |
| Broken tables | Manually adjust in Word |
| Lost colors | Check color profile settings |
## PDF to Excel Conversion
### Ideal Sources
- PDF with clear table structure
- Financial statements
- Data reports
- Invoices with line items
### Extraction Methods
| Method | Use When |
|--------|----------|
| **Auto-detect tables** | Clear table borders |
| **Select area** | Tables without borders |
| **Full page** | Entire page is data |
### Quality Tips
1. Ensure PDF has selectable text (not scanned)
2. Clean table borders help detection
3. Merged cells may cause issues
4. Multi-page tables need manual merge
### Data Cleanup
After conversion, check:
- [ ] Column alignment
- [ ] Number formatting
- [ ] Date formats
- [ ] Merged cell handling
- [ ] Header row detection
## PDF to Image Conversion
### Resolution Settings
| DPI | Use Case | File Size |
|-----|----------|-----------|
| 72 | Screen viewing | Small |
| 150 | Email/web | Medium |
| 300 | Print quality | Large |
| 600 | High-quality print | Very large |
### Format Selection
| Format | Best For |
|--------|----------|
| **PNG** | Text, graphics, transparency |
| **JPG** | Photos, smaller files |
| **TIFF** | Print production |
| **WebP** | Web optimization |
### Output Options
- All pages → separate images
- Specific pages → selected images
- Page range → batch export
## Converting to PDF
### From Word
**Settings**:
- [ ] Embed fonts
- [ ] Include bookmarks
- [ ] Set PDF/A for archival
- [ ] Compress images (optional)
### From Excel
**Settings**:
- [ ] Define print area
- [ ] Set page breaks
- [ ] Choose orientation
- [ ] Fit to page options
### From PowerPoint
**Settings**:
- [ ] Slide range
- [ ] Include notes (optional)
- [ ] Quality level
- [ ] Handout format (optional)
### Universal Tips
1. Review in print preview first
2. Check page breaks
3. Ensure fonts are embedded
4. Verify hyperlinks work
## Batch Conversion Job
**Source**: [Folder path]
**Target Format**: [Format]
**Output Folder**: [Path]
### Files to Convert
| File | Pages | Status |
|------|-------|--------|
| document1.pdf | All | ✅ Complete |
| document2.pdf | All | ✅ Complete |
| document3.pdf | 1-5 | ⏳ Processing |
### Settings Applied
- Resolution: [X] DPI
- Quality: [High/Medium/Low]
- Naming: [Original name]_converted.[ext]
### Summary
- Total files: [X]
- Successful: [Y]
- Failed: [Z]
| Problem | Cause | Solution |
|---|---|---|
| Text not selectable | Scanned PDF | Apply OCR first |
| Missing characters | Font issues | Embed fonts or convert |
| Poor image quality | Low DPI | Use higher resolution |
| Large file size | Uncompressed | Apply compression |
| Lost formatting | Complex layout | Use "exact" mode |
After conversion, verify: