| name | meeting-prep |
| description | Produce a pre-meeting brief — who's in the room, what they do, last contact, and what to prepare. Activate when the user says "/assistant:meeting prep", "prep me for my next meeting", "who am I meeting", or on a meeting-prep schedule. |
Meeting prep
Walk into every meeting knowing who's across the table and what it's about. This is the plugin's answer to a notetaker — we compete on prep and follow-up, not on joining the call.
Read the profile first
Load key people from the profile, VIP tiers from {assistantPath}/policies/email.policy.md, and voice. Load memory/ for anything already known about the attendees.
What it does
For each upcoming meeting (from ~~calendar, or a meeting the user names/pastes):
- Who — attendees, their role and company. Pull from
memory/people/, memory/glossary.md, the profile's key people, and any ~~notes/~~drive context. If external and unknown, say so plainly rather than inventing a bio.
- What — the meeting's purpose, from the invite, the thread that spawned it, and related docs.
- Last contact — when the user last spoke to this person and about what (from
~~email history or memory). One line.
- Prep needed — the 1–3 things the user should have ready: a decision to make, a doc to bring, a question to ask, an open thread to close.
After the prep list, check whether a prep block exists before the target meeting (via ~~calendar or pasted agenda). If the meeting matches prep triggers from config/calendar.yaml — external attendee, Tier 1–2, or important meeting — and no prep block is present, offer a single prep block proposal using the unified BlockProposal shape from calendar-scheduling (including severity when focus-related; source_path under drafts/calendar-block-*.md). Use propose-only language: "I can draft a prep block for you to add manually."
Keep each brief to a tight paragraph plus a short prep list. A day of meetings should fit on one screen.
Output shape
Meeting prep — Tue 8 Jul
10:00 Acme quarterly review (Sam Lee, VP Ops; Priya Rao, our side)
Who: Sam runs Acme ops, your main contact since Feb. Priya = your lead.
What: Review Q2 delivery, agree Q3 scope.
Last: Emailed Sam 4 Jul re contract (awaiting reply — see follow-ups).
Prep: Bring revised deck. Decision: sign off Q3 scope or defer. Ask: renewal timing.
14:00 1:1 — Dana (direct report)
...
Standalone
No calendar? The user pastes the invite or names the meeting; you prep from memory, the profile, and any pasted context.
Hand-offs
- Contract/thread status →
follow-up-tracking
- Times/conflicts →
calendar-scheduling
- After the meeting →
meeting-follow-up
- New facts learned about an attendee → offer to save via
memory-management
Rules
- Don't fabricate a person's background. Unknown is "external contact, no prior context on file".
- Read-only: prep never books, sends, or edits the calendar.
Approval frame
Follow rules/approval-frame.md when prep surfaces schedule proposals or draft replies.
Calendar-related proposals that need user action use queue type calendar-proposal with source_path under drafts/calendar-block-*.md (protect blocks) or drafts/calendar-*.md (scheduling slot offers). Reply drafts from prep hand off to email-drafting queue conventions (reply-draft).
Append the observability footer when queue items are written.
