meeting-next-steps

---

name: meeting-next-steps description: Pull a company's recent meeting notes, resolve attendees against its pipeline/CRM, and synthesize prioritized next steps per meeting. Use when the user asks "what are my next steps from this week's meetings", "follow-ups from my calls", "prep for my next touchpoint with {company}", or any variation combining recent meetings + CRM context + action planning. Company-agnostic: resolves the meeting source and pipeline from companies/{co}/client-management.yaml. Read-only. allowed-tools: Bash, Read, Grep

Meeting next steps

Pull a company's recent meeting notes, enrich attendees with pipeline/CRM context (person → company → open deal), and produce a prioritized, account-grouped action plan. Read-only — never sends anything.

Resolve context first

Read companies/{co}/client-management.yaml:

• meetings.source — where meetings come from:
  • hq-meeting-notes → hq meetings list --company {co} --json
  • recall / fireflies / other → drive the connection referenced by the meetings silo (silos.meetings.connection).
• silos.pipeline — for attendee → account/deal enrichment:
  • connected → use the referenced connection's read capability (creds via hq secrets exec --only <KEY> -- …; never print the key).
  • native → resolve attendees against ontology company/contact/deal entities via /crm.
• stages — the pipeline stage vocabulary, for stage-appropriate motion.

If meetings.source is unset or the store is empty for the window, say so — don't invent meetings.

When to trigger

• "Next steps from my meetings this week?" / "Follow-ups for my call with {name}"
• "Prep me for {company}'s next touchpoint" / "What did I commit to yesterday?"
• "Roll up action items from the last {N} days"

Do not trigger for: scheduling new meetings; analyzing a single transcript the user already pasted (just do it inline); anything outside this company's meeting/CRM context.

Execution

1. List recent meetings (newest first), filter to the window:

   User phrasing	Window
   "this week", "recent", unspecified	7d (default)
   "last two weeks"	14d
   "since {date}"	YYYY-MM-DD
   "today"	1d

2. Pull notes per in-window meeting. The notes summary + recorded action items are the primary synthesis input; pull the verbatim transcript only when the user needs quotes.

3. Resolve external attendees against the pipeline silo to attach company + open-deal + stage context. Degrade gracefully when a lookup fails (show person + company, skip stage, note "(no deal context)"). Write large intermediate JSON to workspace/ and read it back rather than holding it inline. Never wrap a secret-injecting command in $(...) or pipe it anywhere that could leak the key.

Synthesis — output structure

# Meeting Next Steps — {date range}

**Pulled:** {meeting_count} meetings · {matched}/{external} external attendees matched

---

## {Account Name} — {Stage if any} · {Deal Value if any}

### {Meeting Title} — {YYYY-MM-DD}
*Attendees:* {external names only}

**Captured from notes:**
- {1-3 bullets from the notes summary}

**Action items recorded in the notes:**
- {one per line, if present}

**Recommended next steps (ranked):**
1. **{action}** — {one-line justification grounded in stage / recency / what was said}
2. …

Ranking heuristics (generic)

Order next steps within a meeting by:

1. Explicit commitments the owner made ("I'll send the contract Friday") — non-negotiable.
2. Blockers the prospect raised ("we need pricing for 500 seats") — answering unblocks the deal.
3. Stage-appropriate motion (map to this company's stages):
   • early/discovery → schedule a value/technical deep-dive; find the economic buyer.
   • eval/demo → send a tailored proof artifact (case study, ROI model, security doc).
   • negotiation → tighten scope/pricing; surface and remove objections.
   • won → kickoff + success plan.
   • lost/cold → check-in only if there's a real new wedge.
4. Recency/aging — meetings older than 5 days get a "this is slipping" flag.

Cross-account roll-up

## Cross-Account Priorities

**Top 3 things to do tomorrow:** 1… 2… 3…

**Unmatched attendees (consider adding to CRM):**
- {email} (from "{meeting title}")

Edge cases

• No meetings in window → "No meeting notes since {since}. Widen the window?"
• All attendees internal → skip that meeting; note the count in the header.
• Pipeline lookup fails → degrade gracefully (above).
• Notes pending → include with a "⏳ notes pending" flag, don't skip.

What this skill does NOT do

• Does not write back to the CRM, send email/Slack, or create calendar invites — it produces a plan. If the user wants those actions, offer to draft inline for manual send, or hand off to a write-capable capability with explicit approval.
• Does not read full transcripts by default — only the notes summary.

Related

• client-signals — reads the already-extracted signals store. Use it for "what are my action items" off historical extraction. This skill pulls fresh from meeting notes for a recent window.
• /crm — the canonical account record this skill enriches against.