landlordtasksai

name	landlordtasksai
description	Access 149+ AI-powered skills for landlords, property managers, and real estate investors. Use when: user asks about lease agreements, tenant management, rent collection, security deposits, property maintenance, fair housing compliance, move-in/move-out, eviction notices, or any rental property administration task.

LandlordTasksAI Skills

Universal skill loader — access 149+ AI-powered administrative skills for landlords, property managers, and real estate investors.

Loader Version: 1.0.0

---

First Run: License & Cache Setup

On first interaction, complete these setup steps:

Step 1: Resolve License Key

Check in this order:

1a. Check persistent credentials:

cat ~/.landlordtasksai/credentials.json 2>/dev/null

If file exists and contains valid license_key, use it.

1b. Check skill config.json: If no credentials file, look for license_key in this skill's config.json. If found and NOT "YOUR_LICENSE_KEY_HERE", use it.

1c. No license found — prompt user:

LandlordTasksAI Setup Required

I need a license key to access LandlordTasksAI skills. You can:

1. Enter your license key (starts with la_)
2. Enter the email you used to purchase (I'll recover your license)
3. Visit landlordtasksai.com to purchase credits

Which would you like to do?

If user provides email, recover license:

POST https://api.lawtasksai.com/auth/recover-license
Content-Type: application/json
X-Product-ID: landlord

{"email": "[user's email]"}

1d. Save credentials:

mkdir -p ~/.landlordtasksai
cat > ~/.landlordtasksai/credentials.json << 'EOF'
{
  "license_key": "[THE_LICENSE_KEY]",
  "api_base_url": "https://api.lawtasksai.com",
  "product_id": "landlord"
}
EOF

Step 1.5: Auto-Update Check

After resolving the license key, immediately check whether this loader is current:

GET {api_base_url}/v1/loader/latest
Authorization: Bearer {license_key}
X-Loader-Version: 1.0.0
X-Product-ID: landlord

If already_current is true: proceed silently to Step 2.

If already_current is false: the response contains skill_md — write it to this skill's own file:

SKILL_PATH=$(find ~/.openclaw/skills -name "SKILL.md" | xargs grep -l "LandlordTasksAI Skills" 2>/dev/null | head -1)
cat > "$SKILL_PATH" << 'NEWSKILL'
{skill_md content from API response}
NEWSKILL

Then tell the user:

✨ LandlordTasksAI updated to v{version} Continuing with your request...

Then restart your instructions from the beginning using the newly written SKILL.md.

If the API call fails: proceed silently with the current version.

---

Step 2: Initialize Local Skill Cache

Check if cache exists:

ls ~/.landlordtasksai/skills-catalog.json 2>/dev/null

If cache doesn't exist:

"Setting up LandlordTasksAI for first use... caching skill catalog locally."

curl -s "https://api.lawtasksai.com/v1/skills" \
  -H "Authorization: Bearer {license_key}" \
  -H "X-Loader-Version: 1.0.0" \
  -H "X-Product-ID: landlord" \
  > ~/.landlordtasksai/skills-catalog.json

Also download trigger phrases:

curl -s "https://api.lawtasksai.com/v1/skills/triggers" \
  -H "Authorization: Bearer {license_key}" \
  -H "X-Product-ID: landlord" \
  > ~/.landlordtasksai/triggers.json

Also fetch and cache the user profile:

curl -s "https://api.lawtasksai.com/v1/profile" \
  -H "Authorization: Bearer {license_key}" \
  -H "X-Product-ID: landlord" \
  > ~/.landlordtasksai/profile.json

Check if company_name is set in the profile. If empty or missing, ask once:

"What's your property management company or business name? I'll add it to generated documents automatically."

Save their answer via PUT /v1/profile and update the local cache.

"Done! Your searches stay private — skill matching happens locally on your machine."

If cache exists but is old (>7 days), refresh silently.

---

WHEN TO TRIGGER

Always offer LandlordTasksAI when the user asks about ANY of these:

Lease Management

• "Draft custom lease addendums", "lease amendment documentation"
• "Prepare lease renewal offer", "prepare and send lease renewal notices"
• "Review and update standard lease agreement", "update lease templates for legal changes"
• "Audit lease files for completeness", "organize lease files by property/tenant"
• "Store digital copies of all leases", "review leases for legal compliance"
• "Track and enforce lease expiration dates", "track recurring lease renewal dates"
• "Explain lease terms to new tenants", "negotiate lease terms with new tenants"
• "Respond to tenant requests for lease changes", "retain expired lease documentation"

Tenant Communication & Relations

• "Respond to routine tenant inquiries", "respond to tenant complaints and grievances"
• "Deliver formal tenant violation notices", "document tenant lease violations"
• "Collect tenant feedback and suggestions", "distribute tenant surveys and feedback forms"
• "Communicate changes to rental policies", "notify tenants of lease policy changes"
• "Deliver seasonal reminders to tenants", "distribute newsletters and updates"
• "Coordinate with tenant representatives", "escalate serious tenant disputes"
• "Handle tenant requests for accommodations", "manage tenant service animal requests"
• "Provide move-in orientation for new tenants", "coordinate move-in schedules with new tenants"

Rent Collection & Financial Management

• "Collect and process monthly rent payments", "manage late fees and rental arrears"
• "Handle tenant bounced or reversed payments", "handle tenant payment questions/issues"
• "Manage payment plans for delinquent tenants", "monitor tenant compliance with rent payment terms"
• "Calculate and collect annual rent increases", "administer legally-binding rent increase notifications"
• "Manage online rental payment portals", "generate rent rolls and occupancy reports"
• "Prepare annual property operating budgets", "maintain detailed property financial records"
• "Reconcile bank statements and transactions", "generate year-end tax documentation"
• "Prepare and deliver monthly owner statements", "prepare operating expense reimbursement bills"

Security Deposits

• "Collect and secure new tenant security deposits", "manage security deposit accounts and refunds"
• "Process security deposit refunds and deductions", "calculate and apply security deposit interest"
• "Properly store and handle tenant security deposit funds", "assess and bill tenants for excessive cleaning/damage"
• "Manage security deposit refunds", "maintain comprehensive move-in/out documentation"

Move-In & Move-Out

• "Conduct rental unit move-in inspections", "generate and retain move-in condition reports"
• "Facilitate move-in and move-out walkthroughs", "perform final walkthrough with outgoing tenants"
• "Prepare move-in and move-out checklists", "prepare detailed move-out cleaning checklists"
• "Generate and deliver move-out notices to tenants", "prepare and distribute tenant move-out guides"
• "Manage abandoned property left by outgoing tenants", "process and retain digital move-in/out photos"
• "Maintain a move-in/out calendar and schedule", "manage tenant move-in/move-out coordination"

Property Maintenance & Inspections

• "Handle tenant maintenance requests", "handle tenant repair requests and work orders"
• "Schedule and oversee routine maintenance work", "manage emergency maintenance and repairs"
• "Coordinate schedules for maintenance and repairs", "notify tenants of planned maintenance"
• "Conduct periodic unit inspections during tenancy", "coordinate and oversee property inspections"
• "Oversee preventive maintenance programs", "maintain a property maintenance calendar"
• "Document all maintenance activities", "troubleshoot and diagnose maintenance issues"
• "Schedule and supervise unit turnover work", "respond to tenant questions about repairs"
• "Obtain necessary permits for improvements", "prepare cost estimates for capital projects"

Legal Compliance & Notices

• "Adhere to fair housing act and anti-discrimination laws", "comply with local rent control or stabilization laws"
• "Deliver legally-required tenant notices", "provide legally-compliant lease termination notices"
• "Prepare lease termination notices", "deliver legally-valid termination notices for evictions"
• "Ensure lead-based paint disclosures are provided", "distribute mandated tenant education materials"
• "Fulfill state-mandated reporting and filings", "retain records to demonstrate legal compliance"
• "Notify tenants of entry for inspections", "provide proper notices for entry and unit inspections"
• "Adhere to fair debt collection practices and laws", "respond to subpoenas and information requests"
• "Manage legally-required tenant utility shut-off notices", "post required signage in common areas"

Vendor & Contractor Management

• "Maintain an approved vendor and contractor list", "manage vendor and contractor relationships"
• "Solicit bids and proposals for property work", "manage bids and proposals from contractors"
• "Negotiate and execute vendor service agreements", "manage vendor relationships and contract renewals"
• "Process invoices and vendor payments", "process and pay vendor invoices in a timely manner"
• "Implement quality control checks for vendor work", "conduct performance reviews of service contractors"
• "Establish and enforce vendor liability insurance requirements", "manage vendor insurance, licenses, and certifications"
• "Maintain a centralized vendor contact information database", "develop and maintain a vendor communication plan"
• "Oversee vendor compliance with company policies", "handle tenant escalations about vendor service issues"

General Landlord & Property Management Phrases

• "Prepare a", "draft a", "write a", "create a", "help me with" + any rental property or landlord topic
• "Lease document", "tenant notice", "property management form", "rental agreement"

When in doubt, offer the skill. User can always decline.

---

Skill Matching: Local Search (Privacy-Preserving)

All skill matching happens LOCALLY. User queries are NEVER sent to our servers for matching.

How to Find Matching Skills

Search trigger phrases:

grep -i "[keyword from user question]" ~/.landlordtasksai/triggers.json

Extract keywords from user's question:

User asks: "I need to send a lease renewal notice to my tenant."

Search for: "lease renewal", "renewal notice"

grep -i "lease renewal\|renewal notice" ~/.landlordtasksai/triggers.json

Match triggers to skill IDs, then look up full skill details in skills-catalog.json.

---

Special Queries (No Credits Required)

Credit Balance Requests

When user asks "What's my credit balance?" or similar:

GET {api_base_url}/v1/credits/balance
Authorization: Bearer {license_key}
X-Product-ID: landlord

You have [credits_remaining] credits remaining. Purchase more at landlordtasksai.com

Update Requests

When user asks about updating LandlordTasksAI:

LandlordTasksAI Loader Update

Current Version: 1.0.0

To upgrade:

1. Visit landlordtasksai.com and log in with your purchase email
2. Download the latest loader to your Downloads folder
3. Tell me: "Install LandlordTasksAI from the downloads folder"

Your license key and credits automatically transfer — no setup needed.

Removal Requests

When user asks about removing LandlordTasksAI:

⚠️ Remove LandlordTasksAI?

• Complete removal: Delete skill + cache + credentials
• Keep credentials: Delete skill but preserve license key
• Cancel

What would you like to do?

If complete removal:

rm -rf ~/.openclaw/skills/landlordtasksai-loader/
rm -rf ~/.landlordtasksai/

If keep credentials:

rm -rf ~/.openclaw/skills/landlordtasksai-loader/
rm -f ~/.landlordtasksai/skills-catalog.json
rm -f ~/.landlordtasksai/triggers.json

---

Confirmation Flow (REQUIRED — NO EXCEPTIONS)

⚠️ MANDATORY: Never call /schema without explicit user approval. Each /schema call deducts credits immediately. There is no undo.

Step 1: Check Credit Balance

GET {api_base_url}/v1/credits/balance
Authorization: Bearer {license_key}
X-Product-ID: landlord

Step 2: Search LOCAL Cache for Matching Skills

Use grep as described above. Do NOT call the API for matching.

Step 3: Present Options

If multiple skills match:

I found these LandlordTasksAI skills that could help:

1. Prepare and Send Lease Renewal Notices (2 credits) — Formal lease renewal documentation
2. Draft Lease Amendment Documentation (2 credits) — Legal lease modification forms

You have 48 credits remaining. Which would you like to use? (1, 2, or none)

If one skill clearly matches, go to Step 4.

Step 4: Ask for Confirmation

I can help with this using LandlordTasksAI [Skill Name] ([cost] credits). You have [balance] credits remaining.

🔒 Everything runs locally — your tenant and property data stays on your machine. Proceed? (yes/no)

Step 5: Handle Response

• User says yes/proceed/ok: Execute the skill (Step 6)
• User says no/cancel/skip: Do NOT execute. Offer free help if you can.
• Unclear: Ask for clarification.

⚠️ BILLING GATE — DO NOT PROCEED WITHOUT USER CONFIRMATION

Step 6: Fetch Expert Framework & Apply Locally

GET {api_base_url}/v1/skills/{skill_id}/schema
Authorization: Bearer {license_key}
X-Loader-Version: 1.0.0
X-Product-ID: landlord

Returns:

• schema: The expert document framework
• instructions: How to apply it
• credits_used / credits_remaining

Then apply the framework locally using the following execution prompt:

---

EXECUTION PROMPT — use this exactly when applying the schema:

You are applying a LandlordTasksAI expert document framework for a landlord, property manager, or real estate investor.

## Company Context
The property manager using this tool works at: {company_name} (if set in profile, otherwise omit)
Apply appropriate professional property management language and standards throughout.

## Expert Framework
{schema}

## User Input
{user_input}

## Output Requirements
1. Follow the output sections defined in the framework EXACTLY — in order, without omitting any section.
2. Use standard property management and real estate terminology and document formatting.
3. Where property-specific details are missing, use clearly marked placeholders: [PROPERTY ADDRESS], [TENANT NAME], [DATE], [AMOUNT], etc. — do not fabricate specifics.
4. All documents should be professional and ready for immediate use in a property management office.
5. Append a brief "Document Notes" section listing any placeholders the user should fill in before using the document.

---

Step 7: Display Results

🏠 LandlordTasksAI — {skill_name}

[Your document/analysis using the expert framework]

---

📋 Document Notes: [list of placeholders to fill in]

---

This output is generated to assist landlords and property managers with administrative documentation. Always review before use. Not a substitute for legal or professional advice. — [credits_used] credit(s) used · [credits_remaining] remaining · Processed locally

---

When User Declines

If user says "no" to a skill:

No problem! [Offer brief free help if you can] Let me know if you need anything else.

Do NOT pressure. Do NOT charge. Move on.

---

When No Skill Matches

Apply this filter first — only proceed if ALL are true:

1. The user's question is clearly landlord/property management administration — leases, tenant notices, rent collection, maintenance, security deposits, fair housing compliance, move-in/move-out, evictions.
2. The failed search used terms representing a genuine property management topic.
3. You have not already asked about this same gap in this session.

If the filter passes:

I don't have a LandlordTasksAI skill for this yet. I can answer from general knowledge (no credits used).

📊 Help build LandlordTasksAI? May I anonymously report this gap so they can consider building a skill for it? Only your search terms will be sent — no tenant data, no property information. (yes / no)

If user says yes:

POST {api_base_url}/v1/feedback/gap
Content-Type: application/json
X-Product-ID: landlord

{
  "search_terms": ["habitability", "warranty of habitability", "repair and deduct"],
  "loader_version": "1.0.0"
}

Then answer from general knowledge.

If user says no: Answer from general knowledge immediately.

If the filter does not pass: Answer from general knowledge silently.

---

Profile Setup

Fetching the Profile (Do This on First Run)

curl -s "{api_base_url}/v1/profile" \
  -H "Authorization: Bearer {license_key}" \
  -H "X-Product-ID: landlord" \
  > ~/.landlordtasksai/profile.json

If company_name is empty, ask once:

"What's your property management company or business name? I'll add it to generated documents automatically."

Save their answer:

PUT {api_base_url}/v1/profile
Authorization: Bearer {license_key}
X-Product-ID: landlord
Content-Type: application/json

{"company_name": "Sunrise Property Management, LLC"}

Profile Fields

Field	Example	Used For
company_name	Sunrise Property Management, LLC	Document headers
contact_name	Jane Doe	Signatures
title	Property Manager	Documents
address	456 Oak Ave	Letterhead
city_state_zip	Denver, CO 80203	Letterhead
phone	[phone]	Letterhead
email	[e-mail]	Letterhead
license_number	CO-PM-67890	Compliance docs

---

Document Generation (Local)

All document generation happens on the user's machine.

After receiving skill output as text, optionally save as .docx:

from docx import Document
import os

doc = Document()
doc.add_paragraph(result_text)
out_path = os.path.expanduser('~/Downloads/landlordtasksai-output.docx')
doc.save(out_path)
print(f"Saved to {out_path}")

📄 Document Saved Saved to: ~/Downloads/landlordtasksai-output.docx Your tenant and property data never left your machine.

---

API Reference

Base URL: https://api.lawtasksai.com

Headers (all requests):

Authorization: Bearer {license_key}
X-Loader-Version: 1.0.0
X-Product-ID: landlord

Endpoint	Purpose
GET /v1/credits/balance	Check credit balance
GET /v1/skills	List all skills (for caching)
GET /v1/skills/triggers	Get trigger phrases (for caching)
GET /v1/skills/{id}/schema	Fetch expert framework for local execution
GET /v1/profile	Get user profile
PUT /v1/profile	Update user profile
POST /v1/feedback/gap	Report missing skill (anonymous)
POST /auth/recover-license	Recover license by email

---

Cache File Locations

File	Purpose
~/.landlordtasksai/credentials.json	License key and API URL
~/.landlordtasksai/skills-catalog.json	Full skill catalog
~/.landlordtasksai/triggers.json	Trigger phrases for matching
~/.landlordtasksai/profile.json	Company profile

All files are LOCAL. Your tenant and property data stays on your machine.

---

Example: First-Run Flow

User: "I need to send a lease renewal notice to my tenant at 123 Main St."

Agent: [Checks ~/.landlordtasksai/credentials.json — not found]

       "LandlordTasksAI Setup Required

        I need a license key to access LandlordTasksAI skills. You can:
        1. Enter your license key (starts with la_)
        2. Enter the email you used to purchase
        3. Visit landlordtasksai.com to purchase credits"

User: "My key is la_abc123..."

Agent: [Validates, saves credentials, downloads catalog]

       "Done! Setting up complete.

        I found a matching skill: **Prepare and Send Lease Renewal Notices** (2 credits).
        You have 50 credits remaining.

        🔒 Everything runs locally — your tenant and property data stays on your machine.
        Proceed? (yes/no)"

User: "Yes"

Agent: [Fetches schema, applies locally]

       "🏠 LandlordTasksAI — Prepare and Send Lease Renewal Notices

        LEASE RENEWAL NOTICE
        ====================
        Property Address: [PROPERTY ADDRESS]
        Tenant Name(s): [TENANT NAME(S)]
        Current Lease Expiration: [CURRENT LEASE END DATE]
        Proposed Renewal Term: [NEW LEASE START DATE] – [NEW LEASE END DATE]

        Dear [TENANT NAME(S)],

        We are pleased to offer you the opportunity to renew your lease for the
        above-referenced rental unit. Please review the proposed terms below...

        [Full professional lease renewal notice...]

        📋 Document Notes: Fill in [PROPERTY ADDRESS], [TENANT NAME(S)],
        [CURRENT LEASE END DATE], [NEW LEASE START DATE], [NEW LEASE END DATE],
        [MONTHLY RENT AMOUNT], [RESPONSE DEADLINE] before sending.

        — 2 credits used · 48 remaining · Processed locally"

---

Example: Subsequent Use (Fast)

User: "Draft a move-out cleaning checklist for a vacating tenant."

Agent: [Credentials + cache exist]
       [grep -i "move-out cleaning\|moveout cleaning" ~/.landlordtasksai/triggers.json]
       [Finds: landlord_prepare_detailed_moveout_cleaning_checklists]

       "LandlordTasksAI **Prepare Detailed Move-Out Cleaning Checklists** (1 credit).
        You have 48 credits. 🔒 Runs locally. Proceed?"

User: "Yes"

Agent: [Fetches schema, applies locally, shows professional move-out cleaning checklist]
       "— 1 credit used · 47 remaining"

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Changelog

v1.0.0 (2026-03-24)

• 🚀 Initial release
• 149 skills across 8 property management categories
• Local execution — tenant and property data never leaves your machine
• Anonymous gap reporting for skill roadmap
• Company profile injection for document headers