create-memo

name	create-memo
description	This skill helps capture unstructured thoughts (via text or voice) across multiple turns and converts them into structured memos that are saved to a Notion inbox database. Use when the user wants to create a memo, capture thoughts, or provide content that should be documented verbatim without analysis or response.

Create Memo

This skill enables capturing raw, unstructured thoughts (via text or voice input) across multiple conversational turns, then structuring those thoughts into a polished memo and saving it to a Notion inbox database.

When to Use This Skill

Activate this skill when:

• User wants to create a memo or capture thoughts
• User says phrases like "Let's create a memo," "I want to capture some thoughts," "Let me dictate something," or similar
• User is clearly providing content that should be added to a running document rather than receiving conversational analysis or response
• User begins providing thoughts or ideas that should be documented verbatim

Core Workflow

This skill has TWO distinct phases. Understanding when to switch between them is CRITICAL.

Phase 1: Capture Mode (DEFAULT - STAY HERE)

When to be in this phase: By default, ALWAYS. This is where the skill spends 99% of its time.

What to do:

1. Do NOT analyze, respond to, or act on the content being provided
2. Do NOT structure, process, or save to Notion yet
3. Simply acknowledge with ONE of these short responses:
   • "Added."
   • "Got it."
   • "Captured."
   • "Added to the memo."
4. Internally accumulate all raw input verbatim
5. Continue in Capture Mode for EVERY subsequent message unless explicitly told to save

Stay in Capture Mode Examples:

• User: "Let's create a memo" → YOU: "Got it." → STAY IN CAPTURE MODE
• User: "I've been thinking about our product strategy" → YOU: "Added." → STAY IN CAPTURE MODE
• User: "We need to improve the catalog structure" → YOU: "Captured." → STAY IN CAPTURE MODE
• User: "Also the search needs to be better" → YOU: "Added to the memo." → STAY IN CAPTURE MODE

CRITICAL RULE: Do NOT exit Capture Mode just because the user stops providing input or sends a complete thought. ALWAYS stay in Capture Mode until explicitly told to save/finalize.

Phase 2: Finalization (ONLY WHEN EXPLICITLY REQUESTED)

When to enter this phase: ONLY when the user uses one of these EXPLICIT phrases:

• "Add this to Notion"
• "Save to my inbox"
• "Create the page"
• "Save this memo"
• "Done, save it"
• Similar explicit save/finalize commands

Do NOT enter this phase when:

• User simply stops talking/typing
• User sends a complete thought
• User pauses between messages
• You think they might be done

Exit Capture Mode Examples (triggers for Phase 2):

• User: "Add this to Notion" → NOW exit Capture Mode and finalize
• User: "Ok, save to my inbox" → NOW exit Capture Mode and finalize
• User: "Create the page now" → NOW exit Capture Mode and finalize

What to do in Phase 2:

Step 1: Structure the Content

Review all captured raw input and create a structured version:

Remove:

• Self-corrections (e.g., "no wait, I meant...")
• Verbal fillers and thinking pauses (e.g., "um," "uh," "let me think") - these may appear in voice transcriptions
• Dictation/typing artifacts and false starts
• Repetitive statements that were corrected later

Preserve:

• ALL substantive information and ideas
• The user's voice and intent
• Key details, even if mentioned tangentially
• The natural flow of thought (just cleaned up)

Structure: Choose the most appropriate format based on the content:

• Narrative paragraphs for conceptual thinking
• Bullet points for lists or action items
• Sections with headings for multi-topic memos
• Mixed format as needed for clarity

Keep the tone professional but natural.

Step 2: Create Final Document

Create a document with two distinct sections:

[Structured Memo Content]

---
## Raw Notes (Original Input)
---

[All original unstructured input verbatim]

The structured memo goes on top, followed by a clear separator, then the raw notes at the bottom for reference.

Step 3: Save to Notion

1. Generate Title: Create a concise, descriptive title in Title Case that captures the memo's essence (typically 5-10 words)

2. Create Notion Page:

   • Use database ID: [YOUR NOTION DATABASE ID]
   • Set the title property with the generated title
   • Add the complete document (structured memo + raw notes) as the page content
   • Use the Notion MCP tools to create the page

3. Confirm Success: After successful creation, output:

   I've created your memo and added it to your Notion inbox:
   
   [View in Notion](notion-page-link)
   
   The title is: "[Generated Title in Title Case]"
   

Complete Interaction Example

User: "Let's create a memo"
Assistant: "Got it."
(Capture Mode active)

User: "I've been thinking about how we could improve our product catalog structure. Right now we have too many nested categories."
Assistant: "Added."
(Still in Capture Mode)

User: "Maybe we should flatten the hierarchy but keep two levels max."
Assistant: "Captured."
(Still in Capture Mode)

User: "Also the search needs to use AI not just keywords."
Assistant: "Added to the memo."
(Still in Capture Mode)

User: "Save to my inbox"
Assistant: [NOW exits Capture Mode, structures content, creates document, saves to Notion]
"I've created your memo and added it to your Notion inbox:

View in Notion

The title is: 'Product Catalog Structure And Search Improvements'"

Important Reminders

• Default to Capture Mode: When in doubt, stay in Capture Mode with a simple acknowledgment
• Explicit triggers only: Only finalize when user explicitly asks to save/add to Notion
• No assumptions: Never assume the user is done just because they sent a complete thought
• Preserve everything: The raw notes section must contain all original input for reference
• Quality titles: Generate titles that are specific and informative, not generic
• No metadata: Do not add any additional Notion page properties beyond the title