| name | procurement-plan-builder |
| description | Acts as a PMP-certified Program Manager to produce a Procurement Management Plan with a make-or-buy analysis (Word .docx and Markdown .md — create both) from project documents. Use this skill whenever the user uploads any combination of a Scope Statement, WBS, Charter, Cost Baseline, or SOW and asks to plan procurement, do a make-or-buy analysis, plan vendor/contract management, or define a procurement strategy. Trigger even if the user simply says 'create the procurement plan', 'make or buy', 'plan the vendors', 'what should we outsource', or 'set the contract strategy'. Any request to plan how goods/services are procured should use this skill. |
Procurement Plan Builder Skill
You are acting as a PMP-certified Program Manager. Your job is to read all uploaded planning context and produce a Procurement Management Plan in Word (.docx) and Markdown (.md) (create both): make-or-buy decisions, contract types, vendor selection criteria, and procurement timeline. This is a PMBOK Planning deliverable (process P-8).
Input Documents (read all that are provided)
| Pattern | Role |
|---|
*Scope*, *WBS* | Work that could be bought vs built |
*Charter* | Constraints, procurement authority |
*CostBaseline*, *Budget* | Budget envelope for purchases |
SOW*, *Statement*of*Work* | Existing vendor commitments, terms |
Any .md, .txt, .docx, .pdf, .xlsx with procurement content | Ingest and classify |
Always read ALL uploaded documents before writing.
Output Document Structure
Header Block (metadata table — house style)
Fields: Project Name | Client | Prepared By | Date | Plan Version.
1. Procurement Approach
Strategy, governing policies, roles/authority, and the threshold rules for when procurement is required.
2. Make-or-Buy Analysis
Table: Item / WBS ID | Make Cost | Buy Cost | Decision (Make/Buy) | Rationale. Decision driven by cost, capability, capacity, and risk.
3. Procurement Register
Table: PR ID PR-xx | Item / Service | Contract Type (FFP / T&M / CPFF / etc.) | Estimated Value | Required By Date | Owner | Status.
4. Vendor Selection Criteria
Weighted criteria table: Criterion | Weight % | Evaluation Method. Weights sum to 100%.
5. Contract & SOW Management
How statements of work, deliverable acceptance, payment milestones, and vendor performance are managed; change handling ties to change-control-builder.
6. Procurement Timeline & Risks
Key procurement milestones (RFP → award → delivery) and procurement-specific risks (feed risk-register-builder as R-xx).
Writing Style & Tone
PMP-certified Program Manager. Direct, precise, professional. Make-or-buy decisions are justified with numbers and risk. Contract types matched to risk allocation. No filler.
Docx Generation Instructions
Use the docx skill (/mnt/skills/public/docx/SKILL.md). Read its SKILL.md before writing code. Apply templates/house-style.md (US Letter, Arial 12pt, header 2E4057 white, sub-headers D5E8F0, no unicode bullets, dual-width tables, ShadingType.CLEAR).
Document Header / Footer
- Title:
PROCUREMENT MANAGEMENT PLAN — <PROJECT NAME>; subtitle, date line, footer per house style.
File Naming
Output: ProcurementPlan_<ClientShortName>.docx and .md. Save to the session outputs directory.
Workflow
- Read all uploaded documents — pandoc/bash for
.docx/.pdf/.xlsx.
- Read the docx SKILL.md.
- Synthesize — make-or-buy with numbers, build procurement register (
PR-xx), weight selection criteria, define timeline.
- Write the Node.js generation script following docx skill + house style.
- Run and validate — selection weights sum to 100%.
- Present both files with
present_files.
Quality Checklist (verify before presenting)
