prepare-a-speaker-briefing

name	prepare-a-speaker-briefing
category	media
description	Give an event speaker the audience, content, access, production, and logistics context needed to succeed. Use when a confirmed contributor needs a concise preparation document.

prepare-a-speaker-briefing

Procedure

1. Confirm speaker, session title, outcome, audience, format, duration, date, time zone, and contacts.
2. Explain content scope, desired takeaways, adjacent sessions, prohibited claims, and disclosure needs.
3. Specify presentation, demonstration, question, recording, caption, interpretation, and accessibility expectations.
4. Include slide dimensions, file format, media delivery, deadlines, backup, and technical rehearsal.
5. Record travel, arrival, venue access, green room, remote connection, and emergency contact details.
6. Ask for name, pronouns, biography, pronunciation, access needs, consent, and approved assets.
7. Identify moderation, timing cues, audience interaction, contingency, and follow-up.
8. Review sensitive content and update the controlled briefing after changes.

Guardrails

• Do not rewrite a speaker's identity, expertise, disclosure, or access request without consent.
• Never promise recording, payment, travel, or editorial control beyond the agreement.
• Keep private contact and accommodation information restricted.

Done

• A speaker briefing document covers audience, content, timing, production, access, and logistics
• Assets, consent, deadlines, rehearsal, and fallback are confirmed
• Speaker acknowledgement and current version are recorded