structuring-tasks

name	structuring-tasks
description	Transform raw feature descriptions, bug reports, or ideas into structured task documents with YAML frontmatter and standardized sections. Use when asked to 'create a task', 'write a task file', 'structure this feature', 'turn this into a task', 'make a ticket', or when a .tasks/ directory exists and the user provides an unstructured feature description. Also use when refining or reformatting existing task files. Do NOT use for Jira ticket creation, spec writing, or implementation planning.
metadata	{"author":"airSlate Inc.","version":"1.0","category":"project-management"}

Structuring tasks

Convert unstructured feature descriptions into task documents that an implementer can execute without asking follow-up questions. Each task file lives in .tasks/ and follows a fixed template with YAML frontmatter and seven sections.

When to use

• A user pastes a raw idea, feature request, or bug report and wants a task file
• A .tasks/ directory exists and needs a new entry
• An existing task file needs restructuring to match the standard format
• The user says "create a task", "structure this", "turn this into a task"

Workflow

Phase 1: Analyze the input

Read the raw description. Identify:

1. Core change -- What capability is added, modified, or fixed
2. Affected files -- Which files or directories will change
3. Knowledge gaps -- Technical details, API specs, or configuration syntax the implementer will need but the description does not provide

Do not generate the task yet. Gaps drive Phase 2.

If the input lacks enough detail to fill the frontmatter or the What section, ask the user to clarify before proceeding. Focus on: complexity assessment, platform scope, and dependency relationships between tasks.

Phase 2: Research

Fill knowledge gaps before writing. For each gap:

• Search the web for official documentation, release notes, or API references
• Read relevant project files to understand current state
• Check existing .tasks/ files for ID numbering and naming patterns

Research determines the content of the Technical reference section. Skip this phase only when the input already contains complete technical details.

Phase 3: Determine frontmatter values

Assign each field:

Field	How to determine
id	Next sequential number in .tasks/, zero-padded to 3 digits ("001", "002")
title	Imperative sentence, under 80 characters. "Add X to Y", "Fix Z in W"
status	Always draft for new tasks
created	Today's date in YYYY-MM-DD format
complexity	low (single file, < 1 hour), medium (multiple files, new patterns), high (cross-cutting, new architecture)
platform	Primary platform affected: github-copilot, cursor, claude-code, cross-platform, or omit if stack-agnostic
scope	List of file paths that will be modified. Directories end with /
depends-on	List of task IDs that must complete first. Empty array if none

Phase 4: Write the task

Copy the template from assets/task-template.md. Fill each section following these rules.

Language constraint: Write every part of the task document in English — frontmatter values, section headings, body text, code comments, and acceptance criteria. Translate the user's input into English during this phase regardless of the language the user communicates in.

Title line (# Task {ID}: {TITLE}) Matches the frontmatter id and title exactly.

What One paragraph, 2-4 sentences. State the change, not the motivation. Mention specific tools, APIs, or standards by name.

Current state Bullet list of how the system behaves today. Each bullet is a factual observation the implementer can verify. Include file names where relevant.

Target state Bullet list of how the system should behave after implementation. Mirror the structure of Current state so diffs are obvious.

Why Bullet list of reasons. Lead with the strongest reason. Each bullet connects a problem (current state) to a benefit (target state). No generic statements like "improves developer experience" without saying how.

Where: Files to modify Table with two columns: File (path) and Change (what changes). One row per file. Be specific: "Add vscode/askQuestions to tools: array" not "Update tools".

Where: Files to create Table with two columns: File (path) and Purpose (why it exists). Omit this subsection if no files are created.

Where: Files out of scope Bullet list of files that might seem relevant but should not be touched, with a reason. Prevents scope creep.

Technical reference The section the implementer reads when they need syntax, API details, or configuration examples. Use subsections for distinct topics. Include code blocks with exact syntax. This section comes from Phase 2 research. If the input already contained complete technical details, reproduce them here with proper formatting.

Acceptance criteria Checklist (- [ ]) of verifiable conditions. Each criterion answers "how do I prove this is done?" Not "implement feature X" but "Feature X renders in the UI when setting Y is enabled." Aim for 5-8 criteria.

References Bullet list of links with context. Format: - [Title](URL) -- One-line reason this link matters

Phase 5: Validate

Before saving, verify:

• Frontmatter id does not collide with existing tasks in .tasks/
• Frontmatter scope matches the files listed in the Where section
• Every file in "Files to modify" exists in the project (or is explicitly marked as new in "Files to create")
• Technical reference contains no placeholder text
• Acceptance criteria are verifiable without reading the task author's mind
• No banned words from AGENTS.md content rules

Filename convention

.tasks/{ID}-{slug}.md

• {ID} -- Zero-padded 3-digit number matching frontmatter id
• {slug} -- Lowercase, hyphen-separated, derived from the title
• Example: .tasks/001-ask-user-questions.md

Complexity calibration

Level	Signals
low	Single file change. No new patterns introduced. Implementer needs < 30 minutes.
medium	2-6 files. May introduce a new tool, frontmatter field, or section. Requires some research.
high	7+ files or cross-cutting concern. New architectural pattern. Multiple platforms affected. Requires significant research.

Anti-patterns

Pattern	Problem	Fix
Vague acceptance criteria	"It works" is not verifiable	State the observable behavior and how to trigger it
Missing Technical reference	Implementer searches docs during coding	Front-load the research into the task
Scope creep in Where	Listing files "just in case"	Only list files that require changes for this task
Copy-pasting the raw input as What	No analysis performed	Synthesize: extract the core change, discard noise
Placeholder references	"[TODO: find link]"	Research now or remove the reference

Language

All task output is in English. This is non-negotiable regardless of the language the user writes in. Frontmatter, section content, code comments, acceptance criteria, and references are always English. During Phases 1-2 (analysis, clarification questions, research) respond in the user's language so communication stays natural. Switch to English only in the written artifact.