| name | office-export-qa |
| description | Final export, compatibility, render, metadata, accessibility, and quality-assurance workflow for Office files including DOCX, XLSX, PPTX, PDF, Word, Excel, PowerPoint, and Google Workspace-targeted artifacts. Use when users ask to check, verify, package, export, clean, inspect, anonymize, or prepare Office deliverables for sharing, submission, printing, presentation, or GitHub examples. |
Office Export QA
Purpose
Use this skill before handing off Office files. It helps Codex verify that Word, Excel, and PowerPoint artifacts are clean, compatible, and ready to share.
Workflow
-
Identify deliverables.
.docx, .xlsx, .pptx, PDF, images, Google Docs, Google Sheets, or Google Slides.- Determine whether editability or visual fidelity matters more.
-
Run structural checks.
- DOCX: headings, lists, tables, comments, tracked changes, fields, metadata.
- XLSX: formulas, named ranges, charts, hidden sheets, calculation errors, external links.
- PPTX: slide count, media files, charts, fonts, speaker notes, template consistency.
-
Run visual checks when possible.
- Render pages, sheets, or slides to preview images or PDF.
- Inspect all final outputs, not only the first page or first slide.
-
Check privacy and sharing safety.
- Remove personal metadata when requested.
- Check comments, hidden sheets, speaker notes, tracked changes, and embedded files.
- Confirm no private paths, tokens, or internal scratch notes are visible.
-
Package final files.
- Keep final deliverables separate from scratch files.
- Use descriptive filenames.
- Provide absolute links or paths to final artifacts.
Quality Checklist
- File opens in the intended Office app or compatible viewer.
- No visible clipping, overlap, unreadable labels, or missing assets.
- Formulas/charts/fields point to valid data.
- Metadata and hidden content are handled according to the user's intent.
- Final output format matches the user's request.
- Any unverified item is disclosed clearly.
