meeting-prep

name	meeting-prep
description	Prepare a 1-page brief for an upcoming meeting by combining calendar context, recent threads with attendees, and relevant docs
when_to_use	["User invokes /meeting-prep for <time or person>","Scheduled 15 minutes before every calendar event with `prep:true` tag"]
toolsets	["email","slack","classify","memory"]
parameters	{"lookup":{"type":"string","description":"'next' | meeting title | attendee name | calendar event id","default":"next"}}
security	{"trust":"trusted","notes":"Reads your calendar + email + Slack + memory. Does not write. Never\nforwards any of the prep content outside your approved channels.\n"}
model_hint	google/gemini-3.1-flash

meeting-prep — Pre-Meeting Brief

Produces a one-page markdown brief so you walk into meetings knowing what's going on.

Output shape

## Meeting: {title}
**When:** {datetime} · **Duration:** {duration} · **Where:** {location}
**Attendees:** {list with titles where known}

### Context
- Last topic we discussed: {summary}
- Open asks from them: {list}
- Open asks from me: {list}

### Likely agenda
1. {item}
2. {item}

### My position / notes
{bulleted; pulled from memory if relevant}

### Warnings
- {anything they sent recently that suggests a tough topic}

### Quick links
- [last email thread]({url})
- [shared doc]({url})
- [previous meeting notes]({memory-link})

Procedure

1. Resolve meeting from lookup::

   • "next" → next calendar event in personal calendar
   • a time → nearest event at that time
   • a person → next event where that person is an attendee
   • event id → that exact event

2. Gather (parallel):

   • Last 10 emails with each attendee (last 90 days)
   • Last Slack DMs / channel mentions with each attendee (last 30 days)
   • Relevant docs from memory (/search with meeting title + attendee names)
   • Previous meeting notes if exist in memory

3. Summarize each thread to 1–2 lines. Extract open asks (things needing response, either direction).

4. Produce the brief. Keep under 400 words. Bias for brevity — this is a read-in-60-seconds doc.

5. Attach the brief as a Telegram DM reply to the trigger event, or print to CLI if invoked there.

Triggering 15 min before each meeting

cron:
  - name: meeting-prep
    schedule: "*/5 * * * *"   # every 5 min, idempotent
    task: "/meeting-prep next"
    filter: "event_starts_within=15m AND event.metadata.prep=true"
    notify: telegram_dm

Tips

• Route to Gemini Flash — you'll run this often and it's a long-context summarization task.
• If your calendar is Google → use the Google Workspace MCP; if Outlook → Microsoft Graph MCP.
• Tag your calendar events with prep:true (or similar) to opt in — don't default-on for privacy.

Related

• daily-inbox-triage — morning briefing
• hermes-weekly — Friday digest