e-procurement-strategy

name	e-procurement-strategy
description	Design e-procurement strategies — platform evaluation, workflow digitization, catalog management, approval automation, and adoption planning. TRIGGER when: user says /e-procurement-strategy or asks about digital procurement.
argument-hint	[procurement process to digitize]
user-invocable	true

E-Procurement Strategy

Process

Step 1: Assess Current State

Dimension	Assessment
Manual processes	Which procurement steps are paper/email-based?
Systems	Current tools (ERP, spreadsheets, email)
Pain points	Slow approvals, maverick spend, poor visibility
Volume	Purchase orders per month, suppliers managed

Step 2: Evaluate Platforms

Criteria	Weight	Platform A	Platform B
Requisition to PO	20%	X/10	X/10
Catalog management	15%	X/10	X/10
Approval workflows	15%	X/10	X/10
Supplier portal	15%	X/10	X/10
ERP integration	20%	X/10	X/10
Reporting/analytics	15%	X/10	X/10

Step 3: Design Digital Workflows

Process	Current	Target	Automation
Requisition	Email form	Self-service portal	Auto-routing
Approval	Email chain	Rule-based workflow	Auto-approve under threshold
PO creation	Manual entry	System-generated	Auto-PO for catalog items
Invoice matching	Manual	3-way match	Auto-match and pay

Step 4: Plan Adoption

Phase	Duration	Scope
Pilot	1-2 months	One department, top suppliers
Expand	2-3 months	All departments
Optimize	Ongoing	Advanced features, analytics

Output Format

## E-Procurement Plan
### Current State: [Pain points and volumes]
### Platform: [Recommendation with rationale]
### Workflows: [Digitization plan]
### Timeline: [Phased rollout]
### ROI: [Expected savings and efficiency gains]

Quality Checklist

• Current pain points documented
• Platform evaluated against requirements
• Workflows designed for automation
• Adoption plan includes training
• ROI estimated

Edge Cases

• For small organizations, lightweight tools may suffice over full P2P suites
• If ERP integration is critical, prioritize native connectors
• For regulated industries, ensure audit trail capabilities