meeting

name

meeting

description

Process meeting transcripts or notes into structured summaries with decisions, actions, and next steps. Optionally syncs updates to linked project pages and renders to branded Word document. Use when user asks to "summarize the meeting", "process meeting notes", "extract action items", "write up the meeting", or shares a meeting transcript. Also handles project-page sync after meetings — replaces the need for /project-ops meeting mode.

Meeting Synthesis

Transform meeting transcripts or notes into structured, actionable summaries. Extract real tasks and optionally render to branded Word document.

Workflow

Phase 1: PROCESS — Synthesize transcript into structured summary
Phase 2: CONFIRM — User validates tasks and open questions
Phase 2.5: SYNC (optional) — Update linked project page
Phase 3: RENDER (optional) — Generate branded Word document via docx-op

Phase 1: Process

1. Gather context from project knowledge base
2. Synthesize transcript/notes into structured summary
3. Extract candidate tasks — only genuinely actionable items with named owners
4. Present summary to user for review

Phase 2: Confirm

5. User confirms which candidate tasks are real tasks
6. Append confirmed tasks to project tasks.md
7. Update 00-status.md if decisions were made

Phase 2.5: Sync to Project (Optional)

After confirming tasks, offer to sync changes to the linked project page:

Should I update the project page with these decisions and next steps?

If yes: 8. Read project's 00-status.md — check current state 9. Draft proposed updates — decisions, status changes, new open questions 10. Present diff for approval — show exactly what will change 11. Apply changes — only after explicit user approval 12. Update bidirectional links — add meeting link to project's Meetings frontmatter, add project link to meeting's Projects frontmatter

Phase 3: Render (Optional)

When user requests a Word document of the meeting summary:

For structured takeaway documents:

cat takeaway-spec.json | bun run .claude/skills/docx-op/tools/Generate.ts --type takeaway output.docx

Takeaway spec format:

{
  "version": "1.0",
  "document_type": "takeaway",
  "metadata": {
    "title": "Meeting Takeaway: [Meeting Title]",
    "date": "2026-01-22",
    "project": "[Project Name]",
    "attendees": "Names"
  },
  "sections": [
    { "heading": "Summary", "level": 1, "content": "2-3 paragraph summary..." },
    { "heading": "Decisions Made", "level": 2, "bullets": [  
           
           
           
  

For simple prose meeting summaries:

bun run .claude/skills/docx-op/tools/MarkdownToDocx.ts meeting-summary.md output.docx

Save Word output to:

{project}/meeting-takeaways/YYYYMMDD-{type}-{topic}.docx

Rules Index

Rule	Impact	When to Apply
quality-task-extraction	HIGH	Every meeting — validates candidate tasks
frame-meeting-types	MEDIUM	Choosing tone, focus, follow-up approach
quality-tone-calibration	MEDIUM	Writing summaries

Output Structure

1. Summary (2-3 paragraphs max)
2. Decisions Made (clear list with context)
3. Real Tasks (only genuinely actionable items)
4. Open Questions (requiring follow-up)
5. Next Steps (what happens next)

Local Context Fetching

1. Glob knowledge-base/*.md for available knowledge base files
2. Read knowledge-base/sources.md to understand what's been processed
3. Glob transcripts/meeting/ for previous meeting summaries
4. Read PROJECT.md for project terminology and conventions
5. Read 00-status.md for current project state

Output

Markdown (always)

{project}/meeting-takeaways/YYYYMMDD-{type}-{topic}.md

Date goes first for chronological sorting. Type = kickoff/status/debrief/feedback/review/readout/briefing/walkthrough/qa. Topic = 1-3 words describing what was discussed.

Tasks

Append confirmed tasks to {project}/tasks.md:

## Open
- [ ] Task description | Source: meeting-name | Due: YYYY-MM-DD | Owner: @name

Agent Use Line

Every synthesis must include:

**Agent use:** [What to assume as locked facts, what's uncertain, when/how to proceed]

Anti-Patterns

Avoid	Do Instead
Auto-creating tasks from transcript	Show candidates, let user confirm
Extracting "we should..." statements	Only extract with named owner
Vague action items ("explore options")	Specific: "Tristan drafts 3 options by Oct 28"
Missing owners	Every task has clear assignee
No deadlines	Every task has due date
Exhaustive transcript	Concise 2-3 paragraph summary