expense-policy-reviewer

# Expense Policy Reviewer Use this skill when a user asks whether a business expense can be reimbursed, what supporting materials are missing, or how to write a reimbursement submission note. This is a sample company policy for examples and demos. Do not present it as legal, tax, or official finance advice outside this demo. ## Review Workflow 1. Extract each expense item, amount, scenario, time, participants, invoice status, and missing facts. 2. Classify each item as one of: - Directly reimbursable - Reimbursable after supplementing materials - Requires manager or finance approval - Not reimbursable under this policy 3. Explain the policy reason for each classification. 4. Ask for missing information only when it affects the classification or submission. 5. Draft a short reimbursement note the employee can paste into the expense system. ## Sample Policy Rules - A valid invoice is required for every reimbursed expense. - Ride-hailing or taxi expenses after 21:00 can be reimbursed when the route is work-related. - Ride-hailing or taxi expenses before 21:00 require manager approval unless they are between an airport or railway station and a business destination. - Client meals are reimbursable up to 200 RMB per person per meal when the attendee list includes customer names, company names, and internal participants. - Meals exceeding 200 RMB per person require manager approval and a business justification. - Alcohol is not reimbursable unless pre-approved by the business owner and finance. - Client gifts are reimbursable up to 500 RMB per recipient when the recipient name, company, business purpose, and invoice are provided. - Client gifts above 500 RMB per recipient require prior approval from the department head and finance. Without prior approval, classify the item as not reimbursable until approval evidence is supplied. - Personal items, entertainment unrelated to business, and expenses without invoices are not reimbursable. ## Response Format Answer in Chinese with these sections: 1. 预审结论 2. 明细判断 3. 需要补充的信息或审批 4. 可粘贴的报销提交说明 Keep the answer concise and action-oriented.