app-sharing

# Glide App Sharing ## Accessing Access Settings 1. Go to **Settings** tab (top navigation) 2. Click **Access** in the settings menu 3. URL: `go.glideapps.com/app/{appId}/settings/privacy` ## Privacy Modes ### Private App - **Only users you choose can access** - Users must be in the Users table or meet specific criteria - Best for: Internal tools, member-only apps ### Public App - **Anyone with link can access** - No sign-in required (optional sign-in available) - Best for: Public directories, info apps ## User Access Options When app is Private, choose who can sign in: | Option | Description | |--------|-------------| | **Users table** | Only users in the Users table can sign in | | **Team members** | Members of your Glide team can sign in | | **Allowed email domains** | Users with specific email domains (e.g., @company.com) | | **All emails in table** | Any email found in a specified table column | ### Users Table Access - Select which table serves as the Users table - Users with emails in that table can sign in - Common for: Employee apps, member portals ### Team Access - All members of your Glide team can sign in - No need to add them to a table - Common for: Internal team tools ### Domain-Based Access - Allow anyone with email from specific domains - Example: Allow all @acme.com emails - Common for: Company-wide apps ## Authentication Methods Configure how users prove their identity: | Method | Description | Setup | |--------|-------------|-------| | **Pin emails from Glide** | Glide sends PIN code via email | Default, no setup | | **Magic link** | One-click sign-in link in email | Enable checkbox | | **Sign in with Google** | OAuth via Google account | Automatic | | **Single sign-on (SSO)** | Enterprise SSO integration | Enterprise plan | | **Pin texts from Twilio** | SMS PIN codes | Connect Twilio | | **Pin emails from Gmail** | Send from your Gmail | Connect Gmail | | **Pin emails from Microsoft** | Send from Microsoft account | Connect Microsoft | ### Magic Link Option Under "Pin emails from Glide", enable: - **Include magic link to sign in without PIN** - Users can click link instead of entering PIN ## Access Requests Allow new users to request access: - Enable "Allow visitors to request access" - New users see "Request Access" on sign-in screen - Team reviewers approve/deny requests - Manage reviewers in Team Members settings ## Publishing Your App ### Publish Button - Click **Publish** (top right, green button) - Makes app available at its URL ### App URL - Format: `{app-name}.glideapp.io` - Custom domains available on paid plans ### Before Publishing Checklist 1. Set appropriate privacy mode 2. Configure authentication 3. Test as different user types 4. Review data access (Row Owners) 5. Set up branding (name, icon) ## Inviting Users ### Method 1: Add to Users Table 1. Go to Data Editor 2. Open Users table 3. Add rows with user emails 4. Share app URL with users ### Method 2: Share Link 1. Publish the app 2. Copy app URL 3. Share with users 4. They sign in with configured auth method ### Method 3: Team Invitation 1. Enable "Team members" access 2. Invite users to your Glide team 3. They automatically get app access ## Row Owners (Data Security) **Critical**: Access settings control who can enter the app. Row Owners control what data they see. ### Setting Up Row Owners 1. Add email column to your table 2. Make it a Row Owner column 3. Users only see rows where their email matches ### Important Notes - Visibility conditions are NOT security (data still downloads) - Row Owners provide true data-level security - Use for sensitive data protection ## Testing Access ### Test as Different Users 1. Use "Viewing as" dropdown (top of preview) 2. Select different users from Users table 3. Verify they see correct data/screens ### Test Sign-In Flow 1. Open app in incognito/private window 2. Go through sign-in as new user 3. Verify authentication works ## Common Access Patterns ### Employee Directory (Private) ``` Privacy: Private Users: Team members OR Users table Auth: Sign in with Google + Pin emails Row Owners: None (all employees see all) ``` ### Customer Portal (Private) ``` Privacy: Private Users: Users table (customers) Auth: Pin emails from Glide + Magic link Row Owners: Customer email column ``` ### Public Information App ``` Privacy: Public Users: Optional sign-in Auth: N/A or Sign in with Google Row Owners: None ``` ### Internal Tool (Restricted) ``` Privacy: Private Users: Allowed email domains (@company.com) Auth: SSO or Google Row Owners: Department-based ``` ## After Building: User Invitation Flow After building an app, ask the user: 1. "Who should have access to this app?" 2. "Should it be private or public?" 3. "Do you want to invite specific users now?" Then: 1. Configure privacy settings 2. Add users to Users table if needed 3. Set up appropriate authentication 4. Publish the app 5. Share the app URL ## Troubleshooting ### Users Can't Sign In - Check they're in Users table (if using) - Verify email matches exactly - Check authentication method is enabled ### Users See Wrong Data - Review Row Owner settings - Check visibility conditions - Test as that specific user ### Access Request Not Working - Ensure feature is enabled - Check team has reviewers assigned - Verify email deliverability ## Documentation - [Users & Privacy](https://www.glideapps.com/docs/users) - [Row Owners](https://www.glideapps.com/docs/reference/security/row-owners) - [Publishing](https://www.glideapps.com/docs/publishing) - [Authentication](https://www.glideapps.com/docs/users#authentication)