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{"openclaw":{"requires":{"bins":"[Truncated]","env":"[Truncated]"},"optional_env":{"SMTP_HOST":"Email server for auto-responses (requires human approval before sending)","SMTP_USER":"Email account for sending responses","SMTP_PASSWORD":"Email account password (use app-specific passwords)","GOOGLE_CLIENT_ID":"Gmail API OAuth client ID (alternative to IMAP for Gmail users)","GOOGLE_CLIENT_SECRET":"Gmail API OAuth client secret","MS_CLIENT_ID":"Microsoft Graph API client ID (alternative to IMAP for Outlook users)","MS_CLIENT_SECRET":"Microsoft Graph API client secret","GOOGLE_CALENDAR_ID":"Google Calendar ID for deadline event creation","SLACK_WEBHOOK_URL":"Webhook URL for processing status notifications"},"notes":"IMAP credentials are the only required credentials — works with any email provider. Gmail API and Microsoft Graph API are optional alternatives that provide richer features. SMTP, Calendar, and Slack integrations are optional notification channels. All auto-responses require human approval."}}
Greek Email Processor
This skill transforms OpenClaw into an intelligent Greek business email processor that automatically detects, categorizes, and processes financial documents and official communications from Greek government agencies, banks, and business partners.
Setup
# 1. Set data directoryexport OPENCLAW_DATA_DIR="/data"# 2. Configure email access (use a scoped service account with read-only access)export IMAP_HOST="imap.your-provider.com"# e.g. imap.gmail.com, imap.outlook.comexport IMAP_USER="accounting@yourfirm.gr"export IMAP_PASSWORD="app-specific-password"# Use app passwords, not main password# 3. Configure outbound email (optional — only needed for auto-responses)export SMTP_HOST="smtp.your-provider.com"# e.g. smtp.gmail.com, smtp.outlook.comexport SMTP_USER="accounting@yourfirm.gr"export SMTP_PASSWORD="app-specific-password"# 4. Ensure dependencies are installedwhich jq curl || sudo apt install jq curl
# 5. Create incoming directoriesmkdir -p $OPENCLAW_DATA_DIR/incoming/{invoices,receipts,statements,government}
Security notes:
Use app-specific passwords or app-specific passwords — never your main email password
Grant the service account the minimum required permissions (read-only for IMAP)
SMTP credentials are optional — only needed if you enable auto-response features
All auto-responses require human approval before sending
Core Philosophy
Greek Language First: Native support for Greek language emails and documents
Intelligent Classification: Automatic detection of document types and priority levels
Compliance Focused: Special handling for AADE, EFKA, and government communications
Business Context Aware: Understanding of Greek business communication patterns
Privacy Conscious: Secure handling of sensitive financial information in emails
Key Capabilities
1. Greek Document Recognition & Classification
Invoice Detection: Identify Greek invoices (ΤΙΜθºθΓΙθ, ΑΠθΔΕΙξΗ) in email attachments
Government Notifications: Recognize AADE, EFKA, and municipal communications
Bank Statements: Process statements from all major Greek banks
Tax Documents: Detect tax-related emails and forms
Client Communications: Categorize business correspondence and payment requests
Receipt Processing: Identify expense receipts and business documentation
2. Email Provider Integration
Gmail / Google Workspace: Via IMAP (use app-specific password) or optional Gmail API (set GOOGLE_CLIENT_ID, GOOGLE_CLIENT_SECRET)
Outlook / Exchange: Via IMAP or optional Microsoft Graph API (set MS_CLIENT_ID, MS_CLIENT_SECRET)
Any IMAP Provider: Standard IMAP connection to any email provider
IMAP/SMTP Providers: Any IMAP-compatible business email
Yahoo Business: Yahoo business email support
Custom IMAP/POP3: Support for Greek business email providers
Real-time Monitoring: Continuous inbox monitoring with configurable intervals
3. Greek Language Processing
Greek Text Recognition: Native Greek language email content analysis
Mixed Language Support: Handle Greek-English business communications
Greek Date Formats: Recognize Greek date patterns (dd/MM/yyyy)
Currency Detection: Greek Euro formatting (‚¬1.234,56)
Address Parsing: Greek address format recognition
VAT Number Detection: Identify Greek VAT numbers (EL123456789) in emails
4. Automated Processing Workflows
Document Extraction: Automatic attachment download and processing
Smart Forwarding: Route emails to appropriate processing pipelines
Client Notification: Automated responses in Greek for document receipt
Priority Escalation: Flag urgent emails (overdue payments, government notices)
Calendar Integration (optional): Create calendar events for payment due dates if GOOGLE_CALENDAR_ID is configured
Task Creation: Generate accounting tasks from email content
Implementation Guidelines
Email Monitoring Architecture
IMAP Email Integration
IMAP_Configuration:imap_permissions:protocol:"IMAP for reading, SMTP for sending"security:"TLS/SSL required"monitoring_labels:-"INBOX"-"UNREAD"-"IMPORTANT"-custom_labels: ["Accounting", "Tax", "Invoices"]
search_queries:invoices:"subject:(πžιμολςγιο OR invoice OR αποδειξη OR receipt)"tax_documents:"from:aade.gr OR from:efka.gov.gr OR subject:π πα"bank_statements:"from:alphabank.gr OR from:nbg.gr OR from:eurobank.gr OR from:piraeusbank.gr"client_payments:"subject:(πληρπ°μή OR payment OR οπ ειλή OR due)"
IMAP/SMTP Providers Integration
Alternative_Provider_Notes:microsoft_graph_scopes:-"https://graph.microsoft.com/Mail.Read"-"https://graph.microsoft.com/Mail.Send"-"https://graph.microsoft.com/Mail.ReadWrite"folder_monitoring:-"Inbox"-"Accounting"-"Tax Documents"-"Bank Statements"advanced_queries:greek_invoices:"subject:πžιμολςγιο OR attachmentNames:invoice"government_mail:"from:gov.gr OR from:aade.gr"banking:"from:bank OR from:πžράπεζα"
Content_Analysis_Rules:priority_detection:high_priority:-government_communications:"Emails from AADE, EFKA, municipalities"-payment_due:"Overdue payment notices"-audit_requests:"Tax audit or compliance requests"-system_outages:"TAXIS, myDATA system announcements"medium_priority:-new_invoices:"Incoming invoices from suppliers"-bank_notifications:"Bank statement availability"-client_requests:"Client document requests"-deadline_reminders:"Tax or compliance deadline notices"low_priority:-newsletters:"Professional service newsletters"-marketing:"Software or service promotions"-routine_confirmations:"Standard transaction confirmations"automated_actions:high_priority_actions:-immediate_notification:"notification to assigned accountant"-create_calendar_event:"Add deadline to calendar"-create_task:"Generate action item in task management"-escalate_to_human:"Flag for immediate attention"medium_priority_actions:-extract_attachments:"Download and process documents"-forward_to_processing:"Send to document processing pipeline"-send_confirmation:"Automated receipt confirmation in Greek"-update_client_records:"Log communication in client file"low_priority_actions:-archive_appropriately:"File in correct folder"-update_newsletter_tracking:"Mark as read, file for reference"
#!/bin/bash# Morning email processing workflow# Check all configured email accounts
openclaw email scan all-accounts --since "24 hours ago"# Process government emails first (highest priority)
openclaw email process --filter "government" --priority high
# Process banking notifications
openclaw email process --filter "banking" --auto-download-statements
# Process client invoices and payments
openclaw email process --filter "invoices" --auto-extract-data
# Process client communications
openclaw email process --filter "client-communications" --auto-respond
# Generate morning email summary
openclaw email summary daily --include-urgent --include-actions-needed
Continuous Monitoring (Every 15 minutes)
#!/bin/bash# Real-time email monitoring# Quick scan for urgent emails
openclaw email scan --filter "urgent" --real-time
# Process AADE/EFKA notifications immediately
openclaw email process --filter "government" --immediate-alert
# Handle client payment confirmations
openclaw email process --filter "payments" --update-accounting-system
# Auto-respond to routine requests
openclaw email auto-respond --filter "routine" --use-greek-templates
End of Day Processing (6:00 PM Greece Time)
#!/bin/bash# End of day email processing# Process any remaining unread emails
openclaw email process --filter "unread" --batch-process
# Generate daily email report
openclaw email report daily --include-statistics --include-pending
# Archive processed emails appropriately
openclaw email archive --processed-today --by-category
# Prepare tomorrow's email agenda
openclaw email agenda tomorrow --include-expected --include-deadlines
Integration Workflows
AADE Email Integration
AADE_Email_Processing:sender_domains:-"@aade.gr"-"@taxisnet.gr"-"@mydata.aade.gr"automatic_actions:tax_deadline_changes:-extract_new_deadline:"Parse email content for deadline changes"-update_calendar:"Update compliance deadline tracker immediately"-alert_clients:"Notify affected clients of deadline changes"-log_compliance:"Record change in compliance tracking system"system_maintenance_notices:-extract_maintenance_window:"Parse maintenance dates and times"-alert_users:"Notify users of planned system outages"-reschedule_activities:"Move planned TAXIS submissions if needed"audit_notifications:-high_priority_alert:"Immediate notification to assigned accountant"-create_urgent_task:"Generate audit response task"-gather_documents:"Prepare standard audit documentation"-legal_consultation:"Flag for legal review if needed"
Bank Email Integration
Greek_Bank_Email_Processing:supported_banks:alpha_bank:domains: ["@alphabank.gr", "@alpha.gr"]
statement_patterns: ["statement", "κίνηση λογαριασμού"]
national_bank:domains: ["@nbg.gr", "@ethnikibank.gr"]
statement_patterns: ["ανπžίγραπ ο κίνησηπš", "account statement"]
eurobank:domains: ["@eurobank.gr"]
statement_patterns: ["κίνηση λογαριασμού", "λογαριασμςπš κίνησηπš"]
piraeus_bank:domains: ["@piraeusbank.gr", "@winbank.gr"]
statement_patterns: ["statement", "κίνηση", "υπςλοιπο"]
processing_workflow:statement_detection:-verify_sender:"Confirm email is from legitimate bank domain"-extract_attachments:"Download PDF/CSV statement files"-parse_account_info:"Extract account numbers and dates"-integrate_accounting:"Forward to bank reconciliation system"payment_confirmations:-match_transactions:"Match with pending payment records"-update_client_accounts:"Mark invoices as paid"-generate_receipts:"Create payment confirmation documents"fraud_detection:-verify_bank_signatures:"Check for legitimate bank formatting"-flag_suspicious:"Alert for unusual sender patterns"-security_validation:"Verify against known bank communication patterns"
Advanced Features
Client Communication Automation
Intelligent Auto-Response System
Auto_Response_Logic:invoice_submissions:conditions:-"Email contains PDF attachment"-"Subject contains 'πžιμολςγιο' or 'invoice'"-"Sender is known client"actions:-send_confirmation:"Automated receipt confirmation in Greek"-extract_invoice_data:"Process invoice for accounting system"-create_payment_schedule:"Add to payment processing queue"document_requests:conditions:-"Email contains request for documents"-"Keywords: 'σπžείλπžε', 'π¡ρειάζομαι', 'παρακαλϽ'"actions:-acknowledge_request:"Confirm receipt of request"-generate_document_list:"List available documents"-schedule_follow_up:"Set reminder if documents not sent"payment_inquiries:conditions:-"Subject contains 'πληρπ°μή' or 'payment'"-"Client asking about payment status"actions:-check_payment_status:"Query accounting system"-send_status_update:"Provide current payment status"-attach_receipt:"Include payment confirmation if paid"
Multi-Account Management
Account Configuration
Multi_Account_Setup:primary_business_account:email:"accounting@company.gr"protocol:"IMAP"processing_priority:"high"auto_responses:"enabled"client_communication_account:email:"info@company.gr"protocol:"IMAP"processing_priority:"medium"auto_responses:"enabled"government_notifications_account:email:"compliance@company.gr"protocol:"IMAP"processing_priority:"critical"auto_responses:"disabled"bank_statements_account:email:"banking@company.gr"provider:"Yahoo"processing_priority:"high"auto_responses:"disabled"Account_Synchronization:cross_account_deduplication:"Prevent duplicate processing"unified_reporting:"Single report covering all accounts"centralized_task_management:"Tasks from all accounts in one queue"global_contact_management:"Shared client database across accounts"
Security & Privacy Features
Data Protection
Email Encryption: Support for encrypted email communication
Secure Attachment Handling: Virus scanning and secure storage
Access Controls: Role-based access to email processing functions
Audit Logging: Complete trail of email processing activities
GDPR Compliance: European privacy law compliance for email data
Greek Business Privacy
Client Confidentiality: Secure handling of client communications
Banking Security: Special protection for bank statement processing
Government Communication Security: Secure processing of official communications
Document Retention: Greek legal requirements for email retention
Professional Privilege: Respect for accountant-client privilege
Performance Optimization
Efficient Processing
Performance_Settings:email_scanning:interval:"5 minutes for critical accounts"batch_size:"50 emails per batch"concurrent_processing:"3 accounts simultaneously"attachment_processing:size_limits:"50MB per attachment"format_support: ["pdf", "doc", "docx", "xls", "xlsx", "csv", "xml"]
ocr_enabled:"For scanned documents"response_times:urgent_emails:"<30 seconds"government_emails:"<1 minute"routine_processing:"<5 minutes"caching:sender_recognition:"Cache known senders for faster processing"template_responses:"Pre-compiled response templates"document_patterns:"Cache document recognition patterns"
Integration Points
OpenClaw Skills Integration
# Integration with other Greek accounting skills
openclaw email process --forward-to greek-compliance-aade
openclaw email process --forward-to accounting-workflows
openclaw email process --forward-to cli-deadline-monitor
# Integration with document processing
openclaw email extract-attachments --process-with deepread-skill
openclaw email invoices --process-with greek-vat-calculator
# Integration with client management
openclaw email client-communications --update-client-records
openclaw email payments --update-accounting-ledger
# Update client records with email-derived data (requires client-data-management skill)
openclaw email client-communications --update-client-records
Internal Skill Integration
Companion_Skills:accounting-workflows:"Route extracted documents to processing pipeline"greek-document-ocr:"Send attachments for OCR processing"client-data-management:"Update client records from email content"greek-compliance-aade:"Forward AADE notifications for compliance tracking"greek-banking-integration:"Match email payment notifications with bank transactions"
Note: This skill does NOT integrate with external software. It processes emails and routes extracted data to companion OpenClaw skills via the local filesystem.
Usage Examples
Example 1: Invoice Processing
$ openclaw email process --filter "invoices" --account "accounting@company.gr"
📧 EMAIL PROCESSING RESULTS:
New Invoices Processed (3):
✅ SUPPLIER A AE - Invoice #2026-0156 - ‚¬1,250.00
├─ Status: VAT validated (24%)
├─ Due Date: March 15, 2026 (26 days)
├─ Action: Forwarded to accounting system
└─ Response: Greek confirmation sent to supplier
✅ ΠΡΡθΜΗΜΕΥΤΗΣ B ΕΠΕ - Τιμολςγιο #456 - ‚¬850.00
├─ Status: Greek invoice format recognized
├─ VAT Rate: 13% (services)
├─ Action: Added to payment queue
└─ Response: "Επιβεβαίπ°ση παραλαβήπš" sent
⚠ï¸ VENDOR C - Invoice unclear format - ‚¬2,100.00
├─ Status: Manual review required
├─ Issue: VAT calculation uncertain
├─ Action: Flagged for accountant review
└─ Response: Acknowledgment sent, review requested
Summary: 3 invoices processed, 2 automated, 1 manual review needed
Example 2: AADE Notification Processing
$ openclaw email process --filter "government" --priority critical
ðŸÂ€ºï¸ GOVERNMENT EMAIL PROCESSING:
AADE Notification Processed (1):
🚨 CRITICAL: VAT Deadline Change Detected
├─ From: notifications@aade.gr
├─ Subject: "Αλλαγή προθεσμίαπš υποβολήπš δήλπ°σηπš ΦΠΑ"
├─ Change: March VAT deadline moved from 25th to 20th
├─ Impact: 5 days earlier than expected
├─ Actions Taken:
─š ├─ Updated compliance deadline tracker ✅
─š ├─ Notified affected clients ✅
─š ├─ Rescheduled VAT preparation tasks ✅
─š └─ Created urgent alert for accounting team ✅
EFKA System Notice (1):
„¹ï¸ Planned Maintenance Notification
├─ From: support@efka.gov.gr
├─ Maintenance Window: Feb 19, 02:00-06:00 EET
├─ Impact: Social security submissions unavailable
├─ Action: Rescheduled morning submissions to afternoon
Summary: Critical compliance changes processed and implemented
Example 3: Client Communication Automation
$ openclaw email process --filter "client-communications" --auto-respond
👥 CLIENT COMMUNICATION PROCESSING:
Payment Status Inquiries (2):
📀¹ ΠΕºΑΤΗΣ A ΑΕ - Payment Status Request
├─ Query: "Πςπžε θα πληρπ°θεί πžο πžιμολςγις μαπš #789?"
├─ Status Check: Invoice paid Feb 15, 2026
├─ Response: Greek status update with payment confirmation
└─ Attachment: Payment receipt included
📀¹ CLIENT B LTD - Overdue Payment Inquiry
├─ Query: "Why is payment delayed for invoice #456?"
├─ Status Check: Payment scheduled for Feb 20, 2026
├─ Response: Explanation of payment schedule + apology
└─ Follow-up: Added to priority payment list
Document Requests (1):
📀ž ΕΤΑΙΡΕΙΑ Γ ΕΠΕ - Additional Documentation
├─ Request: "Χρειαζςμασπžε ανπžίγραπ ο π ορολογικήπš ενημερςπžηπžαπš"
├─ Document: Tax compliance certificate generated
├─ Response: Certificate attached with Greek cover letter
└─ Archive: Request logged in client file
Summary: 3 client communications processed, all with automated responses
A successful Greek email processing system should achieve:
✅ 95%+ accuracy in Greek document classification
✅ <30 seconds response time for urgent government emails
✅ 90%+ automation rate for routine client communications
✅ Zero missed critical compliance notifications
✅ Complete audit trail for all email processing
✅ Integration with all major Greek email providers
✅ Native Greek language support for all communications
Remember: This skill serves as the communication hub for Greek accounting automation, ensuring no important financial documents or government notifications are missed while maintaining professional Greek business communication standards.