Extract a sanitized shared team/company brain from a personal brain. Strips internal ratings, compensation, performance assessments, retention and political dynamics from pages, takes, and facts across the full scan scope (people, companies, meetings, dailies, cross-references — not just people/), verifies with grep + retrieval passes, and purges sensitive git history behind the data-loss-gate confirmation card. Also runs as a report-only re-audit on an existing shared brain.
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Extract a sanitized shared team/company brain from a personal brain. Strips internal ratings, compensation, performance assessments, retention and political dynamics from pages, takes, and facts across the full scan scope (people, companies, meetings, dailies, cross-references — not just people/), verifies with grep + retrieval passes, and purges sensitive git history behind the data-loss-gate confirmation card. Also runs as a report-only re-audit on an existing shared brain.
triggers
["company brain","team brain","brainify","sanitize the brain","share my brain with the team","strip sensitive data from the brain","scrub employee data","audit the shared brain","make the brain safe to share"]
company-brainify — Personal → Team-Brain Sanitization
Convention: see conventions/brain-first.md —
discovery runs through the brain's own retrieval, not filesystem guesswork.
The grep pipelines below TRIAGE; gbrain query finds what keyword patterns miss.
Convention: see conventions/test-before-bulk.md —
sanitize 3-5 files, read the output yourself, then ramp. A bad bulk
sanitization pass is worse than none: it looks done and isn't.
Convention: see conventions/regex-discipline.md —
"is this sensitive?" is a judgment call, so the model decides per file. The
grep patterns are earned triage/verification tools, never the judge.
Convention: see _brain-filing-rules.md —
edits stay in the page's existing directory; the deletion log files
date-keyed under daily/.
The Problem
Personal brains accumulate everything — company knowledge, meeting notes,
internal assessments, compensation details, management strategy, candid
opinions about the people you work with. When you stand up a shared team
brain from that personal brain (see docs/architecture/brains-and-sources.md
for the team-mount topology), all of that has to go. The knowledge is
valuable; the sensitive metadata is a liability.
Clean working-tree files alone are NOT enough: git history still carries every
pre-sanitization version, and gbrain takes/facts carry evaluative claims
outside the page prose. This skill handles all three surfaces — pages,
takes/facts, and history.
When to Use
Standing up a shared company brain from a founder/exec's personal brain
Auditing an existing shared brain for sensitive content that shouldn't be there
Onboarding new team members to a brain repo that must be verified clean first
Periodic hygiene pass on a shared brain that re-accumulates sensitive data
What Gets Removed
Always strip (non-negotiable)
Category
Examples
Internal scores/ratings
score:, rating:, , or any vertical-specific frontmatter field; any numeric rating of a person
Strengths/weaknesses sections about employees, "at risk" flags, underperformance mentions, "picking up slack" references
Departure/retention
Who's considering leaving, who was convinced to stay, departure rumors, retention conversations
Management strategy
How-to-manage-someone sections, "the hard conversation" notes, scope/title management plans
Internal political dynamics
Who doesn't like whom, who's nervous about whom, adversarial relationships, power dynamics
Personal PII
Phone numbers, personal email addresses, home addresses, family or medical details, personal legal matters, personal-life details
Takes/facts
Any take or fact referencing the above categories — performance, comp, retention, weakness, management risk. Fact rows are DELETED from the page's Facts fence, never merely expired with gbrain forget
Always keep
Category
Examples
Professional identity
Name, role, title, work email, LinkedIn
What they're building
Current projects, product work, technical contributions
Career arc
Prior companies, education, professional background (public info)
Professional beliefs
Their views on technology, strategy, product philosophy
Timeline of work
Meeting attendance, project milestones, launches (factual, not evaluative)
Skills/expertise
Technical capabilities, domain knowledge
Scan Scope — Wider Than people/
Sensitive content leaks far beyond people pages. The scan scope is:
people/ — the primary surface (frontmatter fields, assessment sections)
meetings/ — transcripts and minutes with candid assessments
Back-links — after edits, gbrain check-backlinks check confirms no page
still points at removed sections
A pass that only covers people/ will certify a brain that still leaks.
Procedure
All paths below are relative to the brain repo root:
BRAIN="$(gbrain config get sync.repo_path)"
cd "$BRAIN"
Phase 1: Identify scope (retrieval-first)
Retrieval discovery — hybrid search catches judgment-shaped content that no
keyword pattern will:
gbrain query "compensation, equity, or salary discussions about team members" --limit 50
gbrain query "performance concerns, underperformance, or who is struggling" --limit 50
gbrain query "considering leaving, retention conversations, departure rumors" --limit 50
gbrain takes search "performance" --limit 50
gbrain recall --grep "salary"
Resolve every returned slug to its repo-relative file path and write the
paths into /tmp/brainify-scope.txt (one per line). This file is the
scope list; the structural pass below APPENDS to it — nothing later in
the procedure may truncate it, or the retrieval-discovered pages
silently drop out of scope.
Structural discovery — people files that belong to the company, plus
keyword hits across the wider scan scope:
High-hit files need full judgment passes. Zero-hit files may only need
frontmatter field removal — but they still get read (regex triages, the model
judges).
Phase 3: Sanitize (STAGING COPY preferred; test first, then parallel)
Phase 3 is destructive: it strips content across many files, removes takes,
and deletes fact rows. Two rules govern it.
Choose the target FIRST — copy, don't mutate the personal brain.
Standing up a NEW team brain (default, preferred): sanitize a STAGING
COPY of the scanned directories, never the personal brain in place. The
founder's personal brain is SUPPOSED to keep comp, performance, and candid
notes — stripping them from the personal working tree destroys valuable
private data. Copy the Phase-1 scope into a durable staging dir and edit
THAT; Phase 5 Step 0 exports from the staging copy. Blast radius: none on the
personal brain.
# Durable staging dir (NOT /tmp — same reasoning as the mirror backup).
STAGING="$HOME/.gbrain/backups/brainify-staging-$(date +%Y%m%d-%H%M%S)"
mkdir -p "$STAGING" && chmod 700 "$STAGING"
for d in people meetings daily companies projects analysis; do
[ -d "$d" ] && rsync -a "$d/" "$STAGING/$d/"
done
cd "$STAGING" # all edits below happen here, not in sync.repo_path
Re-auditing an EXISTING shared brain: the shared brain IS the target, so
edits are in place on the SHARED repo (cd into the shared repo, never the
personal sync.repo_path). Fact-row removal + re-sync applies to the shared
source's DB.
Fire the data-loss-gate confirmation card
BEFORE the bulk destructive edits begin. Both targets are destructive (the
copy path removes content from the tree destined for the team; the in-place
path removes content from a live brain). Pre-filled for Phase 3:
⚠️ DATA DELETION — Confirmation Required
What: strip sensitive content, remove takes, and delete fact rows across
[N files] in [STAGING COPY at <path> | the SHARED brain in place]
Count: [N files edited; T takes removed; F fact rows removed]
Location: [staging path OR shared repo path] — NOT the personal sync.repo_path
on the staging path
Why: preparing a sanitized tree for team access
Recoverable?
- [x] Personal brain untouched (staging-copy path) — re-copy to redo
- [ ] In-place shared-brain path: edits overwrite the live tree; git history is
the recovery line until Phase 5 purges it
Proceed? (yes/no)
Require a typed "yes"/"do it" per data-loss-gate; "ok"/"sure" are not consent.
Per test-before-bulk: do 3-5 files first, read the results, then ramp. For
large sets (50+ files), batch into groups of 10-12 and spawn parallel
subagents. Per file:
Read the file completely
Remove all content matching the "Always strip" categories
Frontmatter: delete rating/comp field lines entirely
Sections: remove entire sections (assessment weaknesses, team dynamics,
management strategy)
Takes and Facts fences: remove entire rows that reference sensitive
categories — a take like "alice-example believes charlie-example is
underperforming" reveals both the opinion and who holds it; remove the
whole row, never just the attribution
Decision rule: use Edit for surgical removal when only a few sections
need it. Use Write to rewrite the entire file only when sensitive content is
deeply interwoven throughout.
Facts: forget is NOT removal.gbrain forget <fact-id> expires a fact
— the row stays on the page's Facts fence struck through, and the DB still
serves it via --include-expired. An expired fact is retained, not gone.
For sanitization, sensitive fact rows must be ACTUALLY REMOVED: find them
(gbrain recall --grep), then delete the row from the page's Facts fence
(step 5), exactly like a sensitive take. On an in-place shared brain, the
page edit must then be re-synced (gbrain sync re-imports the edited page)
AND the facts index reconciled — sync's convergence contract covers page
import only; downstream fact extraction is explicitly decoupled
(src/commands/sync.ts, "CONVERGENCE CONTRACT"), so the DB keeps serving
the deleted row until the extract-facts reconcile runs. Trigger it
(gbrain sweep, or wait for the serve-resident sweep), then confirm with
gbrain recall --grep that the row is actually gone. An edited page over
an un-reconciled facts index still leaks through retrieval. forget alone
can never certify a brain clean.
After edits: on the staging-copy path the fact rows are removed by editing
the copied markdown directly (there is no live DB to re-sync yet — the team DB
is built fresh when Phase 5 Step 0 turns the export into a source). On the
in-place shared-brain path, run gbrain sync so the page content matches
the markdown, then reconcile and verify the facts index as above. Either way,
run gbrain check-backlinks check to catch pages still pointing at removed
content.
Phase 4: Verify
Re-run the Phase 2 triage — the count of flagged files should drop to
(near-)zero. Then targeted greps:
False positives (e.g. "carry the torch") are fine — manually confirm each
remaining hit rather than tightening the pattern (regex-discipline).
Verify the tree that ships. On the staging-copy path, these greps run
against the sanitized $STAGING tree (which Phase 5 Step 0 turns into the
export) — the personal working tree is not what ships, so certifying it proves
nothing. For an in-place shared-brain re-audit, the shared repo's tree is the
shipped tree and this pass stands as-is.
Then the strongest check — the retrieval the team will actually use. Against
the sanitized brain/source (scope with --source <team-source-id> when the
shared source is mounted alongside personal content):
gbrain query "what is alice-example's compensation" --limit 10
gbrain query "who is underperforming or at risk of leaving" --limit 10
gbrain takes search "weakness" --limit 20
Every one of these must come back empty or with only keep-category content.
Phase 5: Commit and purge history — GATED
Clean files aren't enough if the repo has history: old commits still contain
the sensitive versions.
Step 0 — preferred alternative (non-destructive). When standing up a NEW
team repo, skip history rewriting entirely: the sanitized STAGING tree from
Phase 3 becomes a fresh repo with fresh history. The personal repo keeps its
full history AND its full working tree, untouched.
Export rule: nothing unscanned ships. Because Phase 3 copied ONLY the
scanned directories into $STAGING, the staging tree contains nothing the
sanitization pass didn't read — the include-only rule holds by construction.
Never copy extra directories in: everything outside the scan scope
(conversations/, originals/, sources/, inbox/) stays out. A whole-repo
copy is the classic leak — it ships raw transcripts, originals, and inbox
captures no pass ever read. To ship a new directory, add it to the scan scope
first (Phases 1-4) so it lands in $STAGING sanitized.
# The sanitized staging tree IS the export.
cd "$STAGING"
# Re-run the Phase 4 verification greps + retrieval checks INSIDE $STAGING —
# the staging tree is what ships, and it is the tree that must certify clean.
# ... Phase 4 greps against $STAGING ...
git init -b main
git add -A && git commit -m "Initial import — sanitized team brain"
git remote add origin <TEAM_REPO_URL>
git push -u origin main
Only when a shared repo ALREADY exists with sensitive history in it do you
need the purge below.
Step 1 — target the SHARED repo, commit the clean tree, then mirror-clone.
The purge operates on the SHARED repo, NEVER on sync.repo_path (the personal
brain) — Step 0's guarantee that the personal repo keeps full history depends
on it. Clone the shared repo to a durable work dir, stay there for every step
below, and assert the target is not the personal repo before touching anything.
PERSONAL="$(gbrain config get sync.repo_path)"
mkdir -p "$HOME/.gbrain/backups" && chmod 700 "$HOME/.gbrain/backups"
WORK="$HOME/.gbrain/backups/brainify-purge-$(date +%Y%m%d-%H%M%S)"
git clone <SHARED_REPO_URL> "$WORK/shared"
cd "$WORK/shared"
[ "$(git rev-parse --show-toplevel)" != "$PERSONAL" ] \
|| { echo "target IS sync.repo_path (personal brain) — ABORT"; exit 1; }
# Apply the sanitized tree, then COMMIT it BEFORE the mirror clone. A mirror
# captures COMMITTED state only; if the clean tree lives only in volatile
# staging during the rewrite window, a crash loses the sanitization work.
# Committing makes the clean state durable and recoverable.
for d in people meetings daily companies projects analysis; do
[ -d "$STAGING/$d" ] && rsync -a "$STAGING/$d/" "./$d/" # or sanitize in place here
done
git add -A && git commit -m "Sanitize: strip sensitive content before history purge"
# Mirror-clone backup = the recoverability line on the card. Capture the path
# in a variable NOW and reuse it verbatim at purge time — a run crossing
# midnight must NOT recompute $(date) and false-abort on a mismatched name.
BACKUP_PATH="$HOME/.gbrain/backups/shared-brain-history-backup-$(date +%Y%m%d-%H%M%S).git"
git clone --mirror "$WORK/shared" "$BACKUP_PATH"
git -C "$BACKUP_PATH" log -1 >/dev/null || { echo "backup unreadable — ABORT"; exit 1; }
Verify the mirror exists and reads before presenting the card — it is the
card's recoverability line.
Step 2 — STOP. Present the data-loss-gate
confirmation card and wait. History rewrite + force-push is the most
destructive operation in this skill: it permanently discards every prior
version of the purged paths from the remote. Never run it without the card
answered. Pre-filled for this operation:
⚠️ DATA DELETION — Confirmation Required
What: rewrite git history to remove all prior versions of [purged paths]
from the SHARED repo, then force-push to [remote/branch]
Count: [N commits rewritten; M files with history purged]
Size: [repo size before → expected after]
Location: [SHARED repo work dir; remote URL; branch]
Target check: this is the SHARED repo, verified ≠ personal sync.repo_path
($PERSONAL) — the personal brain's history is never rewritten
Why: prior commits contain pre-sanitization versions of pages that were
just cleaned — team access to the repo means team access to history
Recoverable?
- [x] Mirror-clone backup at $BACKUP_PATH
(verified: exists, `git -C "$BACKUP_PATH" log` works)
- [ ] NOT recoverable from the rewritten remote — old SHAs become unreachable
What we'd lose:
- all pre-sanitization history for the purged paths (edit trail, blame,
old versions)
- every existing clone breaks — all collaborators must re-clone
Alternative to deletion:
- fresh-history export to a NEW team repo (Step 0) — personal repo untouched
Proceed? (yes/no)
Per data-loss-gate: require a typed "yes" or "do it" — "ok", "sure",
"go ahead" are not consent. If the user asks a question, answer and re-present
the card. This gate is a routing convention, not a runtime enforcement —
nothing in gbrain mechanically blocks git filter-repo — which is exactly why
the agent following this skill must not skip it.
Step 3 — purge (only after the explicit typed yes). Requires
git filter-repo (not bundled with git; install separately). Run this ONLY
in the shared-repo work dir from Step 1 (cd "$WORK/shared"). NEVER run
git filter-repo or git push --force in sync.repo_path — the personal
brain's history must stay intact. The commands below reuse $WORK and
$BACKUP_PATH from Step 1; they never recompute a date-stamped path.
cd "$WORK/shared"
[ "$(git rev-parse --show-toplevel)" != "$PERSONAL" ] \
|| { echo "target IS sync.repo_path — ABORT, do not filter-repo"; exit 1; }
# The purge list derives from the COMPLETE set of sanitized paths — the same
# directories Phases 1-4 scanned. A filter list narrower than the scan
# (people/ + meetings/ only) leaves pre-sanitization history alive for every
# other scanned directory. The restore carrier below MUST match this same
# list — backed-up set, filtered set, and re-added set are identical.
PURGE_DIRS="people meetings daily companies projects analysis"
# Back up the clean working tree of every purged path to a DURABLE carrier
# (under $WORK in ~/.gbrain/backups — never /tmp, which can vanish mid-rewrite).
CLEAN="$WORK/clean"
mkdir -p "$CLEAN"
for d in $PURGE_DIRS; do
[ -d "$d" ] || continue
mkdir -p "$CLEAN/$d" && cp -r "$d/." "$CLEAN/$d/"
done
# Rewrite history: one --path per purged directory, derived from $PURGE_DIRS
rm -rf .git/filter-repo
git filter-repo --invert-paths $(for d in $PURGE_DIRS; do printf -- '--path %s/ ' "$d"; done) --force
# Restore clean files and re-commit as a single new commit — same $PURGE_DIRS
for d in $PURGE_DIRS; do
[ -d "$CLEAN/$d" ] || continue
mkdir -p "$d" && cp -r "$CLEAN/$d/." "$d/"
done
git remote add origin <SHARED_REPO_URL> # filter-repo removes remotes
for d in $PURGE_DIRS; do [ -d "$d" ] && git add "$d/"; done
git commit -m "Re-add sanitized directories"
# VERIFY RESTORE COMPLETENESS before the irreversible push — a partial restore
# would ship a smaller tree than was sanitized. Compare file counts (and, for
# extra safety, checksums) between the carrier and the restored tree.
before=$(find "$CLEAN" -type f | wc -l | tr -d ' ')
after=$(for d in $PURGE_DIRS; do [ -d "$d" ] && find "$d" -type f; done | wc -l | tr -d ' ')
[ "$before" = "$after" ] \
|| { echo "restore incomplete ($before → $after files) — ABORT, do not force-push"; exit 1; }
# Optional stronger check: diff -r "$CLEAN/<d>" "<d>" for each purged dir.
# RE-VERIFY the backup immediately before the irreversible step — card-time
# verification is not enough; time has passed and the rewrite could have gone
# sideways. Reuse $BACKUP_PATH (do NOT recompute $(date)); abort if unreadable.
git -C "$BACKUP_PATH" log -1 >/dev/null \
|| { echo "backup missing/unreadable — ABORT, do not force-push"; exit 1; }
git push --force origin main
Step 4 — log it (to the PERSONAL brain, NEVER the shared repo). Per
data-loss-gate, append the deletion under ## Data Deletions — but write it to
the PERSONAL brain's $PERSONAL/daily/notes/YYYY-MM-DD.md (or a local ops
log), never into the shared repo. The log names the purged paths AND the
backup location; in the shared repo those two facts would tell every team
member exactly which paths held sensitive content and where the
pre-sanitization backup lives — the audit trail becomes a treasure map.
Record: timestamp, purged paths, commit counts, and $BACKUP_PATH as the
recovery line.
After the force push:
All existing clones must re-clone
Hosting providers may cache unreachable commits for a time (on the order of
months); for immediate removal use the provider's sensitive-data removal
process. For private/internal repos, the SHA being unreachable from any ref
is usually sufficient
The sync cursor may reference a rewritten-away SHA; if the next
gbrain sync errors or falls back to a full rescan, that is the cursor
recovering — run gbrain doctor if it doesn't settle
Backup retention: once the rewrite is verified good (team has
re-cloned, sync settled, no missing content reported), keep the
mirror-clone backup in ~/.gbrain/backups/ for a retention window
(~30 days is a sane default), then delete it — it contains the
pre-sanitization history and should not accumulate indefinitely:
rm -rf ~/.gbrain/backups/shared-brain-history-backup-<date>.git
(the glob must match the shared-brain-history-backup-* name the backup
step created — a mismatched pattern deletes nothing and silently retains
the pre-sanitization history forever)
If the repo carries push hooks or auto-hardening wiring, re-verify remotes
and hooks survived the rewrite before handing the repo to the team
Phase 6: Ongoing hygiene — periodic re-audit
Sensitive data re-accumulates through meeting-transcript ingestion (candid
assessments), enrichment pipelines pulling internal data, and manual writes
during candid conversations. One clean pass is a snapshot, not a state.
Recommendation: schedule a monthly re-audit (weekly for high-ingest
brains) that re-runs Phases 1, 2, and 4 in report-only mode — scan and flag,
no edits — and surfaces new hits for human review before they reach the
shared repo. Wire it per
conventions/cron-via-minions.md: the
cron slot submits a background job (gbrain jobs submit), scheduling
guidance in skills/cron-scheduler/SKILL.md, job-lane routing in
skills/minion-orchestrator/SKILL.md. The report-only run writes its
findings summary; a human (or a gated follow-up run) does the removal.
Scaling Notes
< 20 files: process sequentially in one pass
20-50 files: 2-3 parallel subagents
50-150 files: 8-12 parallel subagents, batches of 10-15
150+ files: scripted pattern removal for the rote cases only
(frontmatter fields, phone numbers — machine-emitted shapes, per
regex-discipline) + subagents for everything needing judgment
Edge Cases
Founders vs. employees: founder/exec pages often carry the most
sensitive content (board dynamics, investor relationships, assessments of
their own team). These need the most careful review.
Meeting notes: meeting pages referencing employee performance need the
same treatment as people pages — they are in scope, not an afterthought.
Cross-references: after sanitizing people pages, check that no other
page (meetings, companies, dailies) still references the removed content;
gbrain check-backlinks check plus a grep for the removed section titles.
Takes with attribution: a take like "the user believes
charlie-example is underperforming" reveals both the opinion and who holds
it. Remove the entire take, not just the attribution.
Aliases and nicknames: grep for the person's short name and initials,
not just the slug — candid content rarely uses full names.
Dedup (sharp boundaries)
data-loss-gate — supplies the
confirmation-card mechanics and the explicit-yes discipline; company-brainify
is a specialized caller of it at BOTH destructive steps: Phase 3 (bulk strip
take/fact removal) and Phase 5 (history purge + force-push), each with a
pre-filled card. A standalone "delete/purge/clean up X" intent routes to
data-loss-gate; the personal→team sanitization WORKFLOW routes here.
publish — outbound sharing of ONE page as
encrypted self-contained HTML. company-brainify is whole-brain inbound team
access. "Share this page" → publish; "share my brain with the team" → here.
maintain — structural health (orphans,
backlinks, stale pages). maintain checks whether the brain is HEALTHY;
company-brainify checks whether it is SAFE TO SHARE. "Check brain health"
routes to maintain.
frontmatter-guard (host-side) — validates frontmatter SHAPE.
company-brainify strips sensitive frontmatter FIELDS; run
frontmatter-guard after a large pass to confirm what remains still
parses.
Contract
This skill guarantees:
Both destructive steps fire the data-loss-gate confirmation card and wait for
an explicit typed "yes"/"do it" BEFORE running: Phase 3 (bulk strip + take/
fact removal) and Phase 5 (history purge + force-push). This is a routing
convention the agent must follow — nothing in the runtime mechanically blocks
a skipped gate, which is why skipping it is the cardinal violation of this
skill.
Phase 3 defaults to sanitizing a STAGING COPY of the scanned scope, leaving
the personal brain's working tree untouched; in-place edits are reserved for
re-auditing an existing shared brain.
The Phase 5 history purge (Steps 3+) runs only on the SHARED repo cloned to a
work dir — never sync.repo_path — after (a) a mirror-clone backup exists and
is verified, and (b) a restore-completeness check passes before the
force-push. The personal brain's history is never rewritten.
The deletion log is written to the PERSONAL brain (daily/) or a local ops
log, never into the shared repo.
The scan covers the full scope (people, meetings, dailies, companies,
projects, analysis, takes, facts, back-links), never people/ alone.
Nothing unscanned ships: the fresh-export path includes ONLY directories
covered by the sanitization scan; everything else is excluded by default,
and the Phase 4 verification greps run against the exported tree before
the first push.
Sensitive fact rows are deleted from the page's Facts fence, re-synced,
and the facts index reconciled (extract-facts sweep) with the removal
verified via gbrain recall --grep, never merely expired — gbrain forget retains the row (struck through, served via --include-expired)
and can never certify clean.
The history-purge filter list and its restore manifest both derive from
the COMPLETE set of sanitized paths, never a subset.
Every strip decision is a per-file model judgment grounded in a full read;
grep output is triage and verification only.
A verification pass (Phase 4 greps + retrieval checks) runs before any
commit is pushed to the shared repo.
Confirmed purges are logged to daily/notes/YYYY-MM-DD.md under
## Data Deletions with the backup path as the recovery line.
Routing matches the canonical triggers in the frontmatter.
Output written under the directories listed in writes_to: (edits in
place, plus the daily/ deletion log).
Privacy contract preserved: no real names, no fork-specific filesystem path
literals, no upstream-fork references.
The full behavior contract is documented in the body sections above; this
section exists for the conformance test.
Output Format
Three artifacts:
The sanitization report (every run, including report-only re-audits):
## Brainify Report — YYYY-MM-DD
- Scope: [N files scanned across people/, meetings/, daily/, ...]
- Flagged: [M files with hits] (triage list attached)
- Edited: [K files sanitized; T takes removed; F fact rows removed + re-synced + facts index reconciled]
- Verification: [grep residuals: 0 confirmed-sensitive; retrieval checks: clean]
- History: [not purged | fresh-export | purged after confirmed gate — backup at <path>]
- Next re-audit: [date / cron slot]
The confirmation card (Phases 3 and 5) — the pre-filled fenced card,
presented before the bulk destructive edits (Phase 3) and before any history
rewrite (Phase 5); the turn stops until the user answers.
The deletion log entry (post-purge only) — appended to the PERSONAL
brain's daily/notes/YYYY-MM-DD.md (never the shared repo) per
data-loss-gate Step 4.
Anti-Patterns
❌ Scanning only people/ — meetings, dailies, and cross-references leak
the same content
❌ Sanitizing working-tree files and calling it done — history still carries
every sensitive version
❌ Exporting the whole repo into the team brain — the export ships ONLY
scanned directories; nothing unscanned ships
❌ Using gbrain forget as sanitization — forget expires (struck-through
row retained, served via --include-expired); delete the fence row and
re-sync instead
❌ Purging history for a subset of the sanitized paths — the filter list
derives from the complete scan scope, not just people/ + meetings/
❌ Running git filter-repo / force-push without the mirror-clone backup
and the typed confirmation — the card comes BEFORE the rewrite, always
❌ Running git filter-repo / force-push in sync.repo_path — the purge
targets the SHARED repo cloned to a work dir; the personal brain's history is
never rewritten
❌ Stripping the personal brain in place when standing up a NEW team brain —
sanitize a staging copy; the founder's private comp/performance notes stay
❌ Bulk-editing files and removing takes/facts without the Phase 3
data-loss-gate card — destructive edits are gated too, not just the purge
❌ Writing the deletion log into the shared repo — it names the sensitive
paths and the backup location; log it to the PERSONAL brain
❌ Treating grep as the sensitivity judge — patterns triage, the model
reads and decides (regex-discipline)
❌ Removing the attribution but keeping the take — the claim itself is the
leak; remove the whole row
❌ Bulk-editing 150 files without a 3-5 file test first (test-before-bulk)
❌ Tightening grep patterns to eliminate false positives — confirm the hits
manually instead; a "clean" scan from an over-fitted pattern is a false
certificate
❌ One clean pass with no re-audit — ingestion and enrichment re-accumulate
sensitive content; schedule Phase 6
