toolcrib

name	Toolcrib
description	Tool inventory management for MNMUK machine shop. Tracks tooling, inserts, consumables with reorder points and usage. USE WHEN user asks 'tool inventory', 'what inserts', 'reorder', 'tool crib', 'do we have', 'tooling cost', or 'tool usage'.
effort	low

ToolCrib - Tooling Inventory Management

Purpose: Track tooling inventory, prevent stockouts, control costs, optimize usage.

When to Activate

• "Do we have CNMG inserts in stock?"
• "What's our insert usage this month?"
• "Reorder list for tooling"
• "Tool cost per part for job X"
• "What endmills do we stock?"
• "Set up tool crib inventory"

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Inventory Categories

1. Indexable Inserts (Turning)

Category	Examples	Typical Stock
OD Roughing	CNMG, WNMG, DNMG	20-50 per grade
OD Finishing	DCMT, VCMT, CCMT	10-30 per grade
Boring	CCMT, TCMT, DCMT	10-20 per size
Threading	16ER, 16IR (various pitches)	5-10 per pitch
Grooving/Parting	Various widths	10-20 per width
Copy turning	VCMT, DCMT	10-20 per grade

2. Indexable Inserts (Milling)

Category	Examples	Typical Stock
Face milling	APKT, SEKN, ODMT	20-40 per grade
Shoulder milling	APMT, LOGU	10-30 per grade
Slot/pocket	APMT, various	10-20 per size
High-feed	Various proprietary	10-20 per size

3. Solid Carbide Tools

Category	Sizes	Typical Stock
Endmills (3-flute)	Ø3-20mm	2-5 per size
Endmills (4-flute)	Ø6-25mm	2-5 per size
Ball nose	Ø3-16mm	1-3 per size
Drills	Ø1-20mm (0.5mm steps)	2-5 per size
Reamers	Common sizes	1-2 per size
Taps	M3-M20	3-10 per size
Thread mills	Common pitches	1-2 per size

4. Toolholders

Category	Types
Turning	External, internal, threading, parting
Milling	Shrink fit, ER collet, hydraulic, side-lock
Boring	Modular boring bars, cartridge heads

5. Consumables

Item	Track
Collets (ER, 5C, etc.)	By size
Chuck jaws	By chuck/type
Parallels, V-blocks	General stock
Workholding clamps	By type
Edge finders, indicators	Per machine
Gauge pins, thread gauges	By size/pitch

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Inventory Database Template

Insert Inventory

# Insert Inventory

Last Updated: YYYY-MM-DD
Counted By: [Name]

## Turning Inserts

| Insert Code | Grade | Qty In Stock | Min Stock | Reorder Qty | Location | Last Count | Supplier | Cost Each |
|-------------|-------|--------------|-----------|-------------|----------|------------|----------|-----------|
| CNMG120408-PM | 4325 | | 20 | 50 | A1-01 | | Sandvik | £X.XX |
| CNMG120408-MR | 4325 | | 20 | 50 | A1-02 | | Sandvik | £X.XX |
| WNMG080408-PM | 4325 | | 10 | 30 | A1-03 | | Sandvik | £X.XX |
| DCMT11T304-PF | 4325 | | 10 | 30 | A1-04 | | Sandvik | £X.XX |
| VCMT110304-PF | 4325 | | 10 | 20 | A1-05 | | Sandvik | £X.XX |
| 16ER-1.5ISO | 4325 | | 10 | 20 | A2-01 | | Sandvik | £X.XX |
| 16IR-1.5ISO | 4325 | | 5 | 10 | A2-02 | | Sandvik | £X.XX |

## Milling Inserts

| Insert Code | Grade | Qty In Stock | Min Stock | Reorder Qty | Location | Last Count | Supplier | Cost Each |
|-------------|-------|--------------|-----------|-------------|----------|------------|----------|-----------|
| APMT1135-PM | 4240 | | 20 | 50 | B1-01 | | Sandvik | £X.XX |
| SEKN1203 | 4240 | | 10 | 30 | B1-02 | | Sandvik | £X.XX |

## Solid Carbide - Endmills

| Description | Diameter | Flutes | Coating | Qty | Min | Location | Supplier | Cost |
|-------------|----------|--------|---------|-----|-----|----------|----------|------|
| GP Endmill | Ø6mm | 4 | AlTiN | | 3 | C1-06 | | £XX |
| GP Endmill | Ø8mm | 4 | AlTiN | | 3 | C1-08 | | £XX |
| GP Endmill | Ø10mm | 4 | AlTiN | | 3 | C1-10 | | £XX |
| GP Endmill | Ø12mm | 4 | AlTiN | | 3 | C1-12 | | £XX |
| SS Endmill | Ø6mm | 5 | TiAlN | | 2 | C2-06 | | £XX |
| SS Endmill | Ø8mm | 5 | TiAlN | | 2 | C2-08 | | £XX |

## Drills

| Type | Diameter | Coating | Qty | Min | Location | Supplier | Cost |
|------|----------|---------|-----|-----|----------|----------|------|
| Carbide | Ø3.0mm | TiAlN | | 5 | D1-30 | | £XX |
| Carbide | Ø3.5mm | TiAlN | | 5 | D1-35 | | £XX |
| Carbide | Ø4.0mm | TiAlN | | 5 | D1-40 | | £XX |
| Carbide | Ø4.5mm | TiAlN | | 5 | D1-45 | | £XX |
| Carbide | Ø5.0mm | TiAlN | | 5 | D1-50 | | £XX |

---

Reorder Management

Reorder Point Formula

Reorder Point = (Daily Usage × Lead Time) + Safety Stock

Where:
- Daily Usage = Monthly usage ÷ Working days
- Lead Time = Supplier delivery days
- Safety Stock = 1-2 weeks usage (critical items)

Reorder Report Template

# Tool Reorder Report

Generated: YYYY-MM-DD

## Items Below Minimum Stock

| Item | Current Qty | Min Stock | Reorder Qty | Supplier | Est. Cost | Priority |
|------|-------------|-----------|-------------|----------|-----------|----------|
| | | | | | | HIGH |
| | | | | | | MEDIUM |
| | | | | | | LOW |

## Total Reorder Value: £X,XXX

## Approval

| | |
|---|---|
| Requested By: | |
| Approved By: | |
| Date: | |
| PO Number: | |

Supplier Quick Reference

Supplier	Lead Time	Min Order	Account #	Contact
Sandvik	2-3 days	£100
Seco	2-3 days	£100
Iscar	2-3 days	£100
Kennametal	3-5 days	£100
OSG	3-5 days	£50
Cutwel	Next day	£25

---

Usage Tracking

Insert Usage Log

# Insert Usage Log

## Month: [YYYY-MM]

| Date | Job # | Insert Code | Qty Used | Machine | Reason | Operator |
|------|-------|-------------|----------|---------|--------|----------|
| | | | | | Wear | |
| | | | | | Chipped | |
| | | | | | Broken | |

## Monthly Summary

| Insert Code | Total Used | Cost | Top Consumer (Job) |
|-------------|------------|------|-------------------|
| | | £ | |
| | | £ | |

**Total Insert Cost This Month: £X,XXX**

Tool Cost Per Part

# Tool Cost Analysis - Job [Number]

| Tool | Insert/Item | Qty Used | Parts Made | Cost/Part | % of Total |
|------|-------------|----------|------------|-----------|------------|
| T1 | CNMG120408 | 4 | 500 | £0.XX | XX% |
| T2 | DCMT11T304 | 2 | 500 | £0.XX | XX% |
| T3 | Ø10 Drill | 1 | 500 | £0.XX | XX% |
| | | | | | |
| **Total** | | | | **£X.XX** | 100% |

**Target: £X.XX/part | Actual: £X.XX/part | Variance: XX%**

---

Tool Life Management

Insert Life Standards

Insert Type	Material	Expected Life (edges)	Notes
CNMG (rough)	Steel	15-25 min/edge	4 edges
CNMG (rough)	Stainless	8-15 min/edge	4 edges
DCMT (finish)	Steel	20-40 min/edge	2 edges
DCMT (finish)	Stainless	10-20 min/edge	2 edges
Threading	Steel	50-100 threads/edge
Endmill (carbide)	Steel	60-120 min	Regrind 2-3x
Endmill (carbide)	Stainless	30-60 min	Regrind 2-3x
Drill (carbide)	Steel	500-2000 holes	Regrind 2-3x

Regrind Tracking

# Regrind Log

| Tool ID | Description | Diameter | Regrinds | Max | Status | Location |
|---------|-------------|----------|----------|-----|--------|----------|
| EM-001 | 4FL Ø12 AlTiN | 12.00mm | 0 | 3 | In use | M3-T5 |
| EM-001 | 4FL Ø12 AlTiN | 11.85mm | 1 | 3 | Stock | C1-12R |
| EM-001 | 4FL Ø12 AlTiN | 11.70mm | 2 | 3 | Stock | C1-12R |
| EM-002 | 4FL Ø10 AlTiN | 9.85mm | 1 | 3 | For regrind | Regrind box |

---

Inventory Audit

Monthly Audit Checklist

# Tool Crib Monthly Audit

Date: YYYY-MM-DD
Auditor: [Name]

## Physical Count vs. System

| Location | Items Counted | Discrepancies | Value Variance |
|----------|---------------|---------------|----------------|
| A - Turning inserts | | | £ |
| B - Milling inserts | | | £ |
| C - Solid carbide | | | £ |
| D - Drills | | | £ |
| E - Taps/reamers | | | £ |
| F - Holders | | | £ |

## Condition Check

| Issue | Items Found | Action Taken |
|-------|-------------|--------------|
| Damaged packaging | | |
| Corroded tools | | |
| Wrong location | | |
| Expired (shelf life) | | |

## Stock Optimization

| Item | Current Stock | 6-Month Usage | Recommendation |
|------|---------------|---------------|----------------|
| | | 0 | Remove from stock |
| | | Low | Reduce min level |
| | | High | Increase min level |

## Summary

| Metric | Value |
|--------|-------|
| Total SKUs | |
| Total Value | £ |
| Items below min | |
| Items overstocked | |
| Accuracy % | |

---

Cost Control

Monthly Tooling Report

# Tooling Cost Report - [Month YYYY]

## Summary

| Category | Budget | Actual | Variance |
|----------|--------|--------|----------|
| Turning inserts | £ | £ | £ |
| Milling inserts | £ | £ | £ |
| Solid carbide | £ | £ | £ |
| Drills/taps | £ | £ | £ |
| Regrinding | £ | £ | £ |
| **Total** | **£** | **£** | **£** |

## Cost Per Machine Hour

| Machine | Hours | Tool Cost | £/Hour |
|---------|-------|-----------|--------|
| NMV3000 | | £ | |
| DMU50 | | £ | |
| NLX2500 | | £ | |
| CITIZEN | | £ | |
| **Average** | | | **£** |

## Top 10 Cost Items

| Rank | Item | Qty Used | Cost | % of Total |
|------|------|----------|------|------------|
| 1 | | | £ | |
| 2 | | | £ | |
| 3 | | | £ | |

## Cost Reduction Actions

| Action | Potential Savings | Status |
|--------|-------------------|--------|
| | £ | |

Tooling Budget Guidelines

Metric	Target	Notes
Tooling as % of sales	3-5%	Industry benchmark
Tool cost per machine hour	£5-15	Depends on materials
Insert cost per part	<2% of part cost	Target

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Storage Organization

Tool Crib Layout

┌─────────────────────────────────────────────────────┐
│                    TOOL CRIB                        │
├─────────┬─────────┬─────────┬─────────┬────────────┤
│    A    │    B    │    C    │    D    │     E      │
│ Turning │ Milling │ Solid   │ Drills  │ Taps &     │
│ Inserts │ Inserts │ Carbide │         │ Reamers    │
├─────────┴─────────┴─────────┴─────────┴────────────┤
│                       F                             │
│              Toolholders & Collets                  │
├─────────────────────────────────────────────────────┤
│                       G                             │
│              Workholding & Fixtures                 │
├─────────────────────────────────────────────────────┤
│         REGRIND          │       NEW STOCK          │
│          BOX             │       INTAKE             │
└─────────────────────────────────────────────────────┘

Location Coding

Format: [Section][Row]-[Position]

Example: A1-05 = Section A, Row 1, Position 05

Sections:
A = Turning inserts
B = Milling inserts
C = Solid carbide endmills
D = Drills
E = Taps, reamers, thread mills
F = Toolholders
G = Workholding

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Examples

Check insert stock:

"Do we have CNMG120408-PM inserts in stock?" → Look up insert code in inventory database, report qty vs. min stock, flag if reorder needed.

Monthly reorder list:

"What tooling do we need to reorder this week?" → Generate Reorder Report listing all items below minimum stock level with supplier and estimated cost.

Tool cost analysis:

"What's the insert cost per part for job 1234?" → Pull insert usage log for that job, calculate cost/part by tool station, total vs. target.

Set up new tool crib inventory:

"We need to set up a proper tool crib tracking system" → Walk through Inventory Database Template, create spreadsheet structure, define location codes.

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Workflow Routing

Trigger	Workflow	Output
"do we have", "in stock", "stock level"	Inventory lookup	Current qty vs. min stock
"reorder", "need to order", "below minimum"	Reorder Report	Itemised reorder list with costs
"cost per part", "tool cost", "insert cost"	Tool Cost Analysis	Cost breakdown per job
"usage", "how many used", "consumption"	Usage Tracking	Insert usage log / monthly summary
"set up", "create", "new system"	Inventory Setup	Database template + location codes
"audit", "count", "stock take"	Monthly Audit	Checklist with discrepancy tracking
"tool life", "insert life", "when to change"	Tool Life Standards	Expected life by material and type
"regrind", "resharpen"	Regrind Tracking	Regrind log with max regrind limits

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Integration

• CNCSetup: Reference tool locations in setup sheets
• QuoteEstimator: Tool cost per part in quotes
• CuttingParams: Link recommended inserts to inventory
• TribalKnowledge: Capture preferred tool selections by job