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Expert guide for Odoo HR and Payroll: salary structures, payslip rules, leave policies, employee contracts, and payroll journal entries.
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| name | odoo-hr-payroll-setup |
| description | Expert guide for Odoo HR and Payroll: salary structures, payslip rules, leave policies, employee contracts, and payroll journal entries. |
| type | skill |
| created | 2026-02-27T00:00:00.000Z |
| domain | productivity |
| category | developer-experience |
| risk | safe |
| source | self |
| tags | ["skill","productivity","developer-experience","odoo","payroll","setup"] |
This skill guides HR managers and payroll accountants through setting up Odoo HR and Payroll correctly. It covers salary structure creation with Python-computed rules, time-off policies, employee contract types, and the payroll → accounting journal posting flow.
@odoo-hr-payroll-setup and describe your payroll scenario.Menu: Payroll → Configuration → Salary Structures → New
Name: US Employee Monthly
Payslip Code: MONTHLY
Rules (executed top-to-bottom — order matters):
Code | Name | Formula | Category
----- | ---------------------- | ------------------------------ | ---------
BASIC | Basic Wage | contract.wage | Basic
GROSS | Gross | BASIC | Gross
SS | Social Security (6.2%) | -GROSS * 0.062 | Deduction
MED | Medicare (1.45%) | -GROSS * 0.0145 | Deduction
FIT | Federal Income Tax | -GROSS * inputs.FIT_RATE.amount| Deduction
NET | Net Salary | GROSS + SS + MED + FIT | Net
Federal Income Tax: The standard Odoo US localization does not expose a single
l10n_us_w4_ratefield. Use an input (salary input type) to pass the withholding rate per employee, or install a community US payroll module (OCAl10n_us_hr_payroll) which handles W4 filing status properly.
Menu: Time Off → Configuration → Time Off Types → New
Name: Annual Leave / PTO
Approval: Time Off Officer
Leave Validation: Time Off Officer (single approver)
or: "Both" for HR + Manager double approval
Allocation:
☑ Employees can allocate time off themselves
Requires approval: No
Negative Balance: Not allowed (employees cannot go negative)
Then create initial allocations:
Menu: Time Off → Managers → Allocations → New
Employee: [Each employee]
Time Off Type: Annual Leave / PTO
Allocation: 15 days
Validity: Jan 1 – Dec 31 [current year]
After validating a payroll batch, Odoo generates:
Debit Salary Expense Account $5,000.00
Credit Social Security Payable $310.00
Credit Medicare Payable $72.50
Credit Federal Tax Payable (varies)
Credit Salary Payable $4,617.50+
When net salary is paid:
Debit Salary Payable $4,617.50
Credit Bank Account $4,617.50
Employer taxes (e.g., FUTA, SUTA) post as separate journal entries.
l10n_us_hr_payroll, l10n_mx_hr_payroll, etc.) before building custom rules — it provides pre-configured tax structures.inputs.ALLOWANCE.amount) to pass variable values (bonuses, allowances, withholding rates) rather than hardcoding them in the rule formula.contract.wage in deduction rules without verifying whether the structure is monthly or annual — always check the contract wage period.hr_payroll).