designing-workflow-skills

name	designing-workflow-skills
description	Guides the design and structuring of workflow-based Claude Code skills with multi-step phases, decision trees, subagent delegation, and progressive disclosure. Use when creating skills that involve sequential pipelines, routing patterns, safety gates, task tracking, phased execution, or any multi-step workflow. Also applies when reviewing or refactoring existing workflow skills for quality.
allowed-tools	["Read","Glob","Grep","TodoRead","TodoWrite"]

Designing Workflow Skills

Build workflow-based skills that execute reliably by following structural patterns, not prose.

Essential Principles

<essential_principles>

**The `description` field is the only thing that controls when a skill activates.**

Claude decides whether to load a skill based solely on its frontmatter description. The body of SKILL.md — including "When to Use" and "When NOT to Use" sections — is only read AFTER the skill is already active. Put your trigger keywords, use cases, and exclusions in the description. A bad description means wrong activations or missed activations regardless of what the body says.

"When to Use" and "When NOT to Use" sections still serve a purpose: they scope the LLM's behavior once active. "When NOT to Use" should name specific alternatives: "use Semgrep for simple pattern matching" not "not for simple tasks."

**Phases must be numbered with entry and exit criteria.**

Unnumbered prose instructions produce unreliable execution order. Every phase needs:

• A number (Phase 1, Phase 2, ...)
• Entry criteria (what must be true before starting)
• Numbered actions (what to do)
• Exit criteria (how to know it's done)

**Tools must match the executor.**

Skills use allowed-tools: in frontmatter. Agents use tools: in frontmatter. Subagents get tools from their subagent_type. Never list tools the component doesn't use. Never use Bash for operations that have dedicated tools (Glob, Grep, Read, Write, Edit).

Most skills and agents should include TodoRead and TodoWrite in their tool list — these enable progress tracking during multi-step execution and are useful even for skills that don't explicitly manage tasks.

**Progressive disclosure is structural, not optional.**

SKILL.md stays under 500 lines. It contains only what the LLM needs for every invocation: principles, routing, quick references, and links. Detailed patterns go in references/. Step-by-step processes go in workflows/. One level deep — no reference chains.

**Instructions must produce tool-calling patterns that scale.**

Every workflow instruction becomes tool calls at runtime. If a workflow searches N files for M patterns, combine into one regex — not N×M calls. If a workflow spawns subagents per item, use batching — not one subagent per file. Apply the 10,000-file test: mentally run the workflow against a large repo and check that tool call count stays bounded. See anti-patterns.md AP-18 and AP-19.

**Match instruction specificity to task fragility.**

Not every step needs the same level of prescription. Calibrate per step:

• Low freedom (exact commands, no variation): Fragile operations — database migrations, crypto, destructive actions. "Run exactly this script."
• Medium freedom (pseudocode with parameters): Preferred patterns where variation is acceptable. "Use this template and customize as needed."
• High freedom (heuristics and judgment): Variable tasks — code review, exploration, documentation. "Analyze the structure and suggest improvements."

A skill can mix freedom levels. A security audit skill might use high freedom for the discovery phase ("explore the codebase for auth patterns") and low freedom for the reporting phase ("use exactly this severity classification table").

</essential_principles>

When to Use

• Designing a new skill with multi-step workflows or phased execution
• Creating a skill that routes between multiple independent tasks
• Building a skill with safety gates (destructive actions requiring confirmation)
• Structuring a skill that uses subagents or task tracking
• Reviewing or refactoring an existing workflow skill for quality
• Deciding how to split content between SKILL.md, references/, and workflows/

When NOT to Use

• Simple single-purpose skills with no workflow (just guidance) — write the SKILL.md directly
• Writing the actual domain content of a skill (this teaches structure, not domain expertise)
• Plugin configuration (plugin.json, hooks, commands) — use plugin development guides
• Non-skill Claude Code development — this is specifically for skill architecture

Pattern Selection

Choose the right pattern for your skill's structure. Read the full pattern description in workflow-patterns.md.

How many distinct paths does the skill have?
|
+-- One path, always the same
|   +-- Does it perform destructive actions?
|       +-- YES -> Safety Gate Pattern
|       +-- NO  -> Linear Progression Pattern
|
+-- Multiple independent paths from shared setup
|   +-- Routing Pattern
|
+-- Multiple dependent steps in sequence
    +-- Do steps have complex dependencies?
        +-- YES -> Task-Driven Pattern
        +-- NO  -> Sequential Pipeline Pattern

Pattern Summary

Pattern	Use When	Key Feature
Routing	Multiple independent tasks from shared intake	Routing table maps intent to workflow files
Sequential Pipeline	Dependent steps, each feeding the next	Auto-detection may resume from partial progress
Linear Progression	Single path, same every time	Numbered phases with entry/exit criteria
Safety Gate	Destructive/irreversible actions	Two confirmation gates before execution
Task-Driven	Complex dependencies, partial failure tolerance	TaskCreate/TaskUpdate with dependency tracking

Structural Anatomy

Every workflow skill needs this skeleton, regardless of pattern:

---
name: kebab-case-name
description: "Third-person description with trigger keywords — this is how Claude decides to activate the skill"
allowed-tools:
  - [minimum tools needed]
# Optional fields — see tool-assignment-guide.md for full reference:
# disable-model-invocation: true    # Only user can invoke (not Claude)
# user-invocable: false             # Only Claude can invoke (hidden from / menu)
# context: fork                     # Run in isolated subagent context
# agent: Explore                    # Subagent type (requires context: fork)
# model: [model-name]               # Switch model when skill is active
# argument-hint: "[filename]"       # Hint shown during autocomplete
---

# Title

## Essential Principles
[3-5 non-negotiable rules with WHY explanations]

## When to Use
[4-6 specific scenarios — scopes behavior after activation]

## When NOT to Use
[3-5 scenarios with named alternatives — scopes behavior after activation]

## [Pattern-Specific Section]
[Routing table / Pipeline steps / Phase list / Gates]

## Quick Reference
[Compact tables for frequently-needed info]

## Reference Index
[Links to all supporting files]

## Success Criteria
[Checklist for output validation]

Skills support three types of string substitutions: dollar-prefixed variables for arguments and session ID, and exclamation-backtick syntax for shell preprocessing. The skill loader processes these before Claude sees the file — even inside code fences — so never use the raw syntax in documentation text. See tool-assignment-guide.md for the full variable reference and usage guidance.

Anti-Pattern Quick Reference

The most common mistakes. Full catalog with before/after fixes in anti-patterns.md.

AP	Anti-Pattern	One-Line Fix
AP-1	Missing goals/anti-goals	Add When to Use AND When NOT to Use sections
AP-2	Monolithic SKILL.md (>500 lines)	Split into references/ and workflows/
AP-3	Reference chains (A -> B -> C)	All files one hop from SKILL.md
AP-4	Hardcoded paths	Use {baseDir} for all internal paths
AP-5	Broken file references	Verify every path resolves before submitting
AP-6	Unnumbered phases	Number every phase with entry/exit criteria
AP-7	Missing exit criteria	Define what "done" means for every phase
AP-8	No verification step	Add validation at the end of every workflow
AP-9	Vague routing keywords	Use distinctive keywords per workflow route
AP-11	Wrong tool for the job	Use Glob/Grep/Read, not Bash equivalents
AP-12	Overprivileged tools	Remove tools not actually used
AP-13	Vague subagent prompts	Specify what to analyze, look for, and return
AP-15	Reference dumps	Teach judgment, not raw documentation
AP-16	Missing rationalizations	Add "Rationalizations to Reject" for audit skills
AP-17	No concrete examples	Show input -> output for key instructions
AP-18	Cartesian product tool calls	Combine patterns into single regex, grep once, then filter
AP-19	Unbounded subagent spawning	Batch items into groups, one subagent per batch
AP-20	Description summarizes workflow	Description = triggering conditions only, never workflow steps

AP-10 (No Default/Fallback Route), AP-14 (Missing Tool Justification in Agents), and AP-20 (Description Summarizes Workflow) are in the full catalog. AP-20 is included in the quick reference above due to its high impact.

Tool Assignment Quick Reference

Map your component type to the right tool set. Full guide in tool-assignment-guide.md.

Component Type	Typical Tools
Read-only analysis skill	Read, Glob, Grep, TodoRead, TodoWrite
Interactive analysis skill	Read, Glob, Grep, AskUserQuestion, TodoRead, TodoWrite
Code generation skill	Read, Glob, Grep, Write, Bash, TodoRead, TodoWrite
Pipeline skill	Read, Write, Glob, Grep, Bash, AskUserQuestion, Task, TaskCreate, TaskList, TaskUpdate, TodoRead, TodoWrite
Read-only agent	Read, Grep, Glob, TodoRead, TodoWrite
Action agent	Read, Grep, Glob, Write, Bash, TodoRead, TodoWrite

Key rules:

• Use Glob (not find), Grep (not grep), Read (not cat) — always prefer dedicated tools
• Skills use allowed-tools: — agents use tools:
• List only tools that instructions actually reference
• Read-only components should never have Write or Bash

Rationalizations to Reject

When designing workflow skills, reject these shortcuts:

Rationalization	Why It's Wrong
"It's obvious which phase comes next"	LLMs don't infer ordering from prose. Number the phases.
"Exit criteria are implied"	Implied criteria are skipped criteria. Write them explicitly.
"One big SKILL.md is simpler"	Simpler to write, worse to execute. The LLM loses focus past 500 lines.
"The description doesn't matter much"	The description is how the skill gets triggered. A bad description means wrong activations or missed activations.
"Bash can do everything"	Bash file operations are fragile. Dedicated tools handle encoding, permissions, and formatting better.
"The LLM will figure out the tools"	It will guess wrong. Specify exactly which tool for each operation.
"I'll add details later"	Incomplete skills ship incomplete. Design fully before writing.

Reference Index

File	Content
workflow-patterns.md	5 patterns with structural skeletons and examples
anti-patterns.md	20 anti-patterns with before/after fixes
tool-assignment-guide.md	Tool selection matrix, component comparison, subagent guidance
progressive-disclosure-guide.md	Content splitting rules, the 500-line rule, sizing guidelines

Workflow	Purpose
design-a-workflow-skill.md	6-phase creation process from scope to self-review
review-checklist.md	Structured self-review checklist for submission readiness

Success Criteria

A well-designed workflow skill:

• Has When to Use AND When NOT to Use sections
• Uses a recognizable pattern (routing, pipeline, linear, safety gate, or task-driven)
• Numbers all phases with entry and exit criteria
• Lists only the tools it actually uses (least privilege)
• Keeps SKILL.md under 500 lines with details in references/workflows
• Has no hardcoded paths (uses {baseDir})
• Has no broken file references
• Has no reference chains (all links one hop from SKILL.md)
• Includes a verification step at the end of the workflow
• Has a description that triggers correctly (third-person, specific keywords)
• Includes concrete examples for key instructions
• Explains WHY, not just WHAT, for essential principles