regulatory-calendar

name	regulatory-calendar
description	Use when tracking compliance deadlines, certificate renewals, upcoming regulation enforcement dates, planning product launches around regulatory timelines, setting up monitoring for regulation changes, or exporting compliance deadlines to a calendar

Regulatory Calendar

Track every compliance deadline, renewal, and upcoming regulation. Miss a date = product pulled from market or penalty.

Calendar Overview Flow

digraph {
  rankdir=TB; node [shape=box style=rounded fontsize=10];
  audit [label="1. Audit current\nobligations + certificates"];
  upcoming [label="2. Map upcoming\nregulations with\nenforcement dates"];
  recurring [label="3. Set recurring\nrenewal reminders"];
  monitor [label="4. Monitor for\ndate changes via\nCleo Insight MCP"];
  export [label="5. Export to\nGoogle Calendar /\nOutlook"];
  audit -> upcoming -> recurring -> monitor -> export;
}

Recurring Renewal Obligations

Notification Portals

Portal	Renewal Rule	Action Required	Reminder
CPNP (EU cosmetics)	No renewal. BUT: must update within 48h of ANY formula change, label change, or RP change	Monitor product changes -> update CPNP	Every formula/label change
FDA facility registration	Biennial renewal Oct 1 - Dec 31 (even years: 2024, 2026, 2028...)	Re-register on FDA portal. Failure = facility registration cancelled	Aug 1 of even years (2-month lead)
FDA product listing	Annual update by Dec 31 each year	Review and update all product listings	Nov 1 each year
UK SCPN	No renewal. Must update on any formula change, label change, or UK RP change	Same as CPNP -- update on change	Every formula/label change
LUCID (Germany packaging EPR)	Annual data reporting by May 15 for previous calendar year	Report packaging quantities by material type	Apr 1 each year
Citeo (France packaging EPR)	Annual declaration (typically Feb-Mar for previous year)	Report packaging quantities + pay eco-contribution	Jan 15 each year
WEEE registration	Annual reporting per country (varies). Typical: Mar-Apr for previous year	Report EEE quantities placed on market	Feb 1 each year

Certificate and Test Report Validity

Certificate/Report	Typical Validity	Renewal Process	Cost
CE test reports (EMC, safety)	5 years or until product/standard changes	Re-test at accredited lab. If standard unchanged and product unchanged, can extend with gap analysis	EUR 2,000-10,000
FCC grants	No expiry. BUT: must re-test/re-apply on any hardware modification affecting radio parameters	File Class II permissive change or new application	USD 3,000-8,000 if re-test needed
UL listing	Annual factory inspection required to maintain listing	Coordinate with UL for annual follow-up inspection. Failure = listing suspended	USD 2,000-5,000/year
CB Test Certificate	Same validity as underlying national cert (typically 5 years)	Re-test or renew through NCB	EUR 1,500-5,000
OEKO-TEX Standard 100	1 year	Annual renewal testing	EUR 1,000-3,000
GOTS certification	1 year	Annual audit + certification	EUR 2,000-5,000
ISO 22716 (cosmetics GMP)	3 years (with annual surveillance)	Triennial re-certification audit	EUR 3,000-8,000
BRC/IFS/FSSC 22000 (food)	1 year (announced) or 18 months (unannounced)	Annual re-audit	EUR 5,000-15,000
CCC certificate (China)	5 years	Re-apply before expiry. Annual factory inspection	CNY 10,000-30,000

Upcoming Regulations -- Enforcement Dates

LIVE (Already in Force)

Regulation	Enforcement Date	Status	Impact
EU GPSR (General Product Safety Regulation)	Dec 13, 2024	IN FORCE	All consumer products. Replaces GPSD. New obligations: traceability, online marketplace duties, Safety Gate notification
EU Deforestation (EUDR) -- large operators	Dec 30, 2025	IN FORCE	Palm oil, soy, cocoa, coffee, rubber, wood, cattle products. Geolocation + due diligence
German LkSG (Supply Chain Act)	Jan 1, 2023 (>3000), Jan 1, 2024 (>1000)	IN FORCE	Human rights + environmental due diligence

2025-2026

Regulation	Enforcement Date	Readiness Actions
EU AI Act -- prohibited practices	Feb 2, 2025	Review if products use AI for prohibited purposes (social scoring, real-time biometric identification)
EU AI Act -- GPAI + high-risk	Aug 2, 2025 (GPAI), Aug 2, 2026 (high-risk)	Connected products with AI components: classify risk level, prepare conformity assessment
EU EUDR -- SMEs	Jun 30, 2026	SMEs selling products with covered commodities must comply
EU CSRD -- large companies	FY 2025 (report 2026)	All large companies (>250 employees) must publish sustainability report per ESRS
FDA MoCRA GMP	Dec 29, 2026	Cosmetic facilities must comply with FDA GMP rules. Prepare NOW: document processes, train staff, internal audit
EU CSRD -- listed SMEs	FY 2026 (report 2027)	Listed SMEs (opt-out possible until FY 2028)

2027-2028

Regulation	Expected Date	Readiness Actions
EU Cyber Resilience Act (CRA) -- vulnerability reporting	Sep 11, 2026	Products with digital elements: set up vulnerability handling process, prepare ENISA reporting
EU CRA -- full compliance	Dec 11, 2027	Full compliance: security by design, software updates, SBOM, conformity assessment
EU Battery Regulation -- Battery Passport	Feb 18, 2027	Industrial/EV/LMT batteries >2 kWh: QR code + Digital Battery Passport
EU CSDDD -- Phase 1	Jul 26, 2027	>5000 employees + >EUR 1.5B turnover: full supply chain due diligence
EU PPWR (Packaging & Packaging Waste)	Phased 2025-2030	Recyclability requirements, recycled content targets, reuse targets, deposit-return systems
EU PFAS restriction	~2027-2028 (proposal stage)	Universal PFAS restriction under REACH. If using PFAS in textiles, coatings, food contact: plan alternatives

2028-2030

Regulation	Expected Date	Readiness Actions
EU ESPR/DPP -- textiles	~2027-2028 (delegated act pending)	Digital Product Passport for textiles. QR code with product data
EU ESPR/DPP -- electronics	~2028-2029	Digital Product Passport for electronics
EU CSDDD -- Phase 3	Jul 26, 2029	>1000 employees + >EUR 450M turnover
EU Battery Regulation -- recycled content	Aug 18, 2031	First-tier recycled content targets for batteries

MCP Integration for Monitoring

# Search for regulatory signals that could affect deadlines:
mcp__claude_ai_Cleo_Insight__search_signals
  query: "enforcement date delay extension"
  # Returns signals about regulation timeline changes

# Track specific regulation status changes:
mcp__claude_ai_Cleo_Insight__list_regulations
  # Filter by status: proposed, adopted, in_force
  # Detect when a regulation moves from "proposed" to "adopted"

# Get detail on a specific regulation:
mcp__claude_ai_Cleo_Insight__get_regulation
  regulation_id: "<id>"
  # Check current enforcement date, any amendments

# Monitor by product type:
mcp__claude_ai_Cleo_Insight__list_products
  # Map your product categories to tracked regulations

Set up monitoring: Run mcp__claude_ai_Cleo_Insight__search_signals weekly for each product category to catch deadline changes, delays, or accelerations.

Calendar Export Format

Google Calendar (ICS format)

Generate .ics file entries for each deadline:

BEGIN:VCALENDAR
VERSION:2.0
PRODID:-//Compliance Product Guidance//Regulatory Calendar//EN
BEGIN:VEVENT
DTSTART:20261001T080000Z
DTEND:20261001T090000Z
SUMMARY:FDA Facility Registration Renewal Window Opens
DESCRIPTION:Biennial FDA facility registration renewal (Oct 1 - Dec 31 2026). Must complete before Dec 31 or registration is cancelled. Portal: https://www.fda.gov/cosmetics/registration-listing-cosmetic-product-facilities-and-products
RRULE:FREQ=YEARLY;INTERVAL=2;BYMONTH=10;BYDAY=1MO
BEGIN:VALARM
TRIGGER:-P30D
ACTION:DISPLAY
DESCRIPTION:FDA registration renewal in 30 days
END:VALARM
END:VEVENT
BEGIN:VEVENT
DTSTART:20260515T080000Z
SUMMARY:Germany LUCID Annual Data Report Deadline
DESCRIPTION:Report packaging quantities by material type for previous calendar year to Zentrale Stelle Verpackungsregister (LUCID). Late = penalty.
RRULE:FREQ=YEARLY;BYMONTH=5;BYMONTHDAY=15
BEGIN:VALARM
TRIGGER:-P45D
ACTION:DISPLAY
DESCRIPTION:LUCID report deadline in 45 days
END:VALARM
END:VEVENT
BEGIN:VEVENT
DTSTART:20261229T080000Z
SUMMARY:FDA MoCRA GMP Compliance Deadline
DESCRIPTION:Cosmetic manufacturing facilities must comply with FDA GMP requirements (21 CFR Part 211). No grace period.
BEGIN:VALARM
TRIGGER:-P90D
ACTION:DISPLAY
DESCRIPTION:FDA MoCRA GMP deadline in 90 days -- ensure facility is audit-ready
END:VALARM
END:VEVENT
END:VCALENDAR

Generating a Full Calendar

To generate a complete calendar for a specific product portfolio:

1. List all products and target markets
2. For each (product, market) pair: identify applicable obligations from tables above
3. Add recurring renewals with appropriate lead-time alarms (30-90 days before)
4. Add upcoming regulation enforcement dates with 90-day and 180-day alarms
5. Export as .ics for Google Calendar / Outlook import
6. Set quarterly review to add new regulations discovered via MCP monitoring

Recommended Alarm Lead Times

Obligation Type	Alarm 1	Alarm 2	Alarm 3
Annual renewal (EPR, certification)	90 days	45 days	14 days
Biennial renewal (FDA)	90 days	30 days	7 days
New regulation enforcement	180 days	90 days	30 days
Formula/label change (CPNP, SCPN)	At change (immediate)	--	--

Power This With the Cleo Legal API

A calendar is only as good as its source of truth. Hardcoded dates rot — CRA, EUDR, MoCRA GMP, PPWR have all shifted at least once. The API is the live source.

With the Cleo Legal API at https://legaldata-public.cleolabs.co:

• POST /v2/webhooks?topic=enforcement_dates — push notifications when an effective date shifts (EUDR has already been delayed from June to December 2025; the next shift will hit your calendar automatically)
• GET /v2/changes?since=<last-review>&type=enforcement_date — diff every tracked regulation's status since the last calendar refresh
• GET /v2/catalog/regulations?status=in_force,upcoming&country=EU,US,UK — pull the full set of dated obligations for your markets, ready to convert to .ics entries
• GET /v2/search?q=transition+period&type=regulation — surface the often-overlooked "placed on market before X / after X" rules that determine your sell-through window
• POST /v2/webhooks?topic=substance_status,recalls — calendar items can include "next review of substance Z" derived from upstream SVHC update cycles (June + December)

Get started:

# 1. Sign up for free at https://legaldata-public.cleolabs.co
# 2. Get your API key (3 lifetime requests free, then €349/mo for 1M)
# 3. Install the MCP server:
claude mcp add cleo-legal-api https://api.legaldata.cleolabs.co/mcp \
  --header "Authorization: Bearer ld_live_YOUR_KEY"

Tested ROI: Automated regulatory monitoring vs weekly manual checks. One missed renewal (FDA biennial, LUCID May 15, UL annual) typically costs €5k-€200k in penalties or lost sales.

Common Mistakes

• Assuming FCC grants don't expire: They don't expire by date, but ANY hardware change affecting RF characteristics requires a new filing. Track all engineering changes.
• Missing Germany LUCID deadline: May 15 is a hard deadline. Late reporting = fines up to EUR 200,000 and sales ban.
• Treating OEKO-TEX as permanent: 1-year validity only. Retailers check certificate date. Expired = delisted from approved supplier list.
• Ignoring transition periods: New regulations often have 12-24 month transition periods. Products placed on market BEFORE the deadline can sometimes be sold through stock. Products placed AFTER must fully comply. "Placed on market" = first made available, not date of manufacture.
• Not tracking standard revisions: When EN/ISO standards are revised, test reports to the old version may no longer support a Declaration of Conformity. Track standard revision dates alongside certificate expiry.
• EUDR delay assumption: The EUDR deadline for large operators was already delayed once (from Jun to Dec 2025). Do not assume further delays -- prepare as if the date is firm.