dual-update

name	dual-update
description	Add or update content that must appear on both the website and the LaTeX CV. Use when the user mentions adding a new paper, award, grant, service role, teaching course, PhD student, open-source project, or any other content that overlaps between the website and CV.

Dual Update — Website + CV

When the user adds or updates content that exists in both the website and the CV, always update both sides in the same pass. Never update one and forget the other.

Content Type → File Mapping

Content type	Website file(s)	CV file(s)	Notes
Publication (peer-reviewed)	data/publications.json, files/yue-zhao.bib	cv/cv-full.tex (Publications section)	Website JSON uses structured fields; CV uses \item in benumerate. Match venue, year, authors, and title format. Also sync the public BibTeX files/yue-zhao.bib (linked from publications.html, fetched by bib-viewer.html): use the accepted venue's BibTeX type and venue field, for example @inproceedings with booktitle for conference or workshop papers and @article with journal for journal papers. Also check data/lab-members.json for co-authors.
Preprint / under submission	data/publications.json (section "preprint"), files/yue-zhao.bib	cv/cv-full.tex (Preprints section)	Add to all three. Website preprints render on publications.html via the JSON section: "preprint" entries. In files/yue-zhao.bib a preprint is an @article with journal={arXiv preprint arXiv:...}; on acceptance, switch that entry to the accepted venue's BibTeX type and venue field, year, and final venue text.
Award / Grant	index.html (Awards section)	cv/cv-full.tex (Awards section)	Both use chronological order, newest first.
Service role (reviewer, AC, editor, organizer)	services.html	cv/cv-full.tex (Services section)	Match the sub-category (organizing, editorial, AC/reviewer, journal reviewer).
Institutional leadership appointment (institute/center director, associate director, or similar named USC role)	services.html (Institutional Leadership); optionally files/bio.txt as a current-profile surface	cv/cv-full.tex (Services → Institutional Leadership)	Use the exact title from the offer letter, and a finite term (2026-2027 in HTML, 2026--2027 in LaTeX). Never write Present and never infer months the letter does not state. The dated CV and services records stay accurate after the term. If files/bio.txt says the appointee currently serves in the role, revise or remove that clause after the term. Keep it out of Professional Experience, which holds employment and external advisory roles. Link the institute's home page, not its leadership page, which may not list the appointee yet.
Teaching course	teaching.html	cv/cv-full.tex (Teaching section)	Include semester, course number, title, enrollment if known.
PhD student	data/lab-current-phd.json	cv/cv-full.tex (PhD Students section)	JSON has structured fields; CV uses inline LaTeX.
Open-source project	data/open-source.json	cv/open-source.tex (auto-generated)	Edit JSON only, then run python scripts/generate_cv_open_source.py. Do NOT edit cv/open-source.tex directly.
Research direction / keywords	index.html (Research section)	cv/cv-full.tex (Research Summary section)	Keep the three-pillar structure consistent.
News item	index.html (News section)	—	Website only.
Lab member (non-PhD)	data/lab-members.json	—	Website only. When adding a new member, check data/publications.json for their published papers and populate the publications field.
Talks	—	cv/cv-full.tex (Talks section)	CV only (not on website currently).
Student committee	—	cv/cv-full.tex (Student Committee section)	CV only.

Workflow

1. Ask what changed if the user hasn't specified clearly. Get: content type, the specific details (title, venue, year, authors, etc.).
2. Read both target files before editing. Understand existing format and ordering.
3. Verify external facts with a web search before writing them. Use the agent's available web-search/browser tool for any fact you cannot read out of the repo: real conference dates (for sort_date), conference location, official venue acronym/abbreviation, arXiv ID, GitHub URL, project page, co-author homepage. Do not invent dates or URLs. If a search cannot confirm a fact, leave it out (omit the link, omit the sort_date) and state in the response that it was omitted because it was unverified.
4. Make both edits in the same response. For the website side, match the existing HTML/JSON structure. For the CV side, match the existing LaTeX formatting.
5. For open-source changes: edit data/open-source.json, then run the generation script. Do not hand-edit cv/open-source.tex.
6. Verify consistency: after editing, briefly confirm both sides have the same content.

Recommended searches for publication updates

When adding or moving a peer-reviewed paper, run these searches before writing:

• <VENUE> <YEAR> conference dates location — get real start/end dates for sort_date (the website sorts by descending sort_date, so accuracy here decides display order). Set sort_date to the conference start date in YYYY-MM-DD form. If two same-year venues collide on the regex-inferred default (the script in publications.html hardcodes month-by-venue, e.g., ACL→Aug, ICML→Jul, which can be wrong year-to-year), an explicit sort_date overrides it.
• <paper title> arxiv — confirm the arXiv ID is correct.
• <paper title> github or check what the user pasted — only link a GitHub URL that the user provides or that you have confirmed exists.
• For news items mentioning a co-author, do not auto-link a homepage you have not verified. Use plain text instead.

Format Guidelines

Publications (website JSON)

{
  "id": "conference-short-slug",
  "section": "conference",
  "title": "Paper Title",
  "paper_url": "https://arxiv.org/abs/...",
  "authors": "Author1, Author2, ..., and AuthorN",
  "venue": "VENUE, YEAR",
  "year": 2026,
  "links": [
    {"type": "github", "url": "https://github.com/..."}
  ],
  "abstract": "..."
}

Use "section": "conference" for conference papers, "section": "workshop" for workshop papers, and "section": "journal" for journal papers. The website groups conference and workshop entries in the same rendered section, but the JSON distinguishes them. The links array can include entries with type set to "github" or "project". Mark equal contribution with † and corresponding author with ♠ in the authors string.

Preprints (website JSON)

{
  "id": "preprint-short-slug",
  "section": "preprint",
  "title": "Paper Title",
  "paper_url": "https://arxiv.org/abs/XXXX.XXXXX",
  "authors": "Author1, Author2, ..., and AuthorN",
  "venue": "arXiv preprint",
  "year": 2026,
  "links": [],
  "abstract": "..."
}

Preprints render on publications.html under "Preprints & Working Papers", sorted by arXiv ID (newest first).

Publications (CV LaTeX)

Papers in the CV use benumerate with reverse numbering. Match the existing style:

\item AUTHOR\_LIST. ``TITLE.'' \textit{VENUE}, YEAR. \href{URL}{[PDF]}

• Mark equal contribution with \equalcontrib and corresponding author with \corrauthor.
• The CV contains papers not on the website (older work, preprints). This is expected.

Awards (website HTML in index.html)

<li>AWARD_NAME (YEAR)</li>

Awards (CV LaTeX)

AWARD_NAME & TYPE & DATE \\

Important Reminders

• Three publication surfaces, not two: every publication add, move, or remove must touch data/publications.json, cv/cv-full.tex, AND files/yue-zhao.bib. The BibTeX file is a public copy-paste surface linked from publications.html; scripts/ci_check_site.py only checks that each JSON title has some BibTeX match, so it does not catch a stale venue or a leftover removed entry. files/yue-zhao.bib is hand-maintained, not generated.
• The CV is a superset of the website for publications — it includes older papers and preprints that may not be on the website.
• When adding a new peer-reviewed paper, add to both unless the user says otherwise.
• When adding a preprint, add to both data/publications.json (with section: "preprint") and cv/cv-full.tex.
• Always preserve reverse chronological ordering in both places.
• Run python scripts/generate_cv_open_source.py after any change to data/open-source.json.
• Publication ↔ lab-members sync: When adding a new published paper to data/publications.json, check if any non-PhD lab member (in data/lab-members.json) is a co-author. If so, add the paper to their publications array. Note that author names may differ between the two files (e.g., display name vs legal name), so match carefully. Only list published papers with a venue, not arXiv-only preprints.

News Item Trigger (index.html)

Some dual-update events also warrant a news item in the News section of index.html (top of the list, newest first). Add a news item — in addition to the dual update — when any of the following happens:

• A paper is newly accepted to a venue, including a move from preprint → conference, workshop, or journal, when Yue-led credit framing applies. This framing applies when Yue is last or co-last author, or a Yue-advised student is first author. Mention the title, venue, and lead author. When only neutral framing applies (Yue is a middle author and no Yue-advised student is first author), skip the news item by default: do the three-surface publication update and stop. A Yue-advised co-author in a middle slot does not by itself earn a news item. Add one anyway only if Yue asks, or if the result is unusually notable (best paper, oral, or spotlight; see the next trigger). (Confirmed by Yue 2026-07-17 on the COLM 2026 FlexRouter update.)
• A paper wins a best paper / spotlight / oral award.
• A new grant or award is received (PI or co-PI).
• A PhD student passes their qualifying exam or other major milestone.
• A new open-source release that is significant enough to flag publicly.
• A named institutional leadership appointment (institute or center director, associate director, or similar) is accepted. Name the institute, the term, and the people the role reports to or works with when the offer letter states them.

Match the tone and length of nearby items. For paper acceptance, a one-sentence congratulations with the venue in italics and an arXiv link is enough. Do not invent a homepage URL for a co-author you cannot verify; just write the name in plain text.

Credit framing. Check author positions before writing. When Yue is last (or co-last) author, or when a Yue-advised student is first author, use possessive framing ("Our paper", "Our group's work", "led by [student first author]"). When Yue is a middle author and no Yue-advised student is first author, the work is led by another lab; use neutral framing such as "Co-authored", "Collaborative paper at ...", or "Two papers Yue co-authored" instead of "Our paper", and do not introduce external first authors as "lead author" in a way that implies Yue is the senior advisor. The goal is to acknowledge the contribution without overclaiming credit from the leading lab.

If the user already has a relevant news item drafted or asks you to skip the news, do not add one.

CV Paper Count Check

After every publication change, verify that the benumerate start numbers in cv/cv-full.tex are correct. The CV uses three benumerate sections with reverse numbering:

• benumerate{N1} for Preprints (numbers N1 down to N2+1)
• benumerate{N2} for Journals (numbers N2 down to N3+1)
• benumerate{N3} for Conference/Workshop (numbers N3 down to 1)

The rule: N1 = total papers, N2 = journals + conference/workshop, N3 = conference/workshop only. When you add a paper to any section, increment the start numbers of that section and all sections above it.

Run python scripts/check_cv_paper_count.py to verify. If it reports a mismatch, fix the benumerate start numbers before compiling.