import-export-docs

# Import/Export Documentation Generate the complete documentation package for international shipments. Missing one document = shipment held at customs. ## MCP Tools ``` # Classify product for customs documentation mcp__claude_ai_CLEO_LEGAL_API__customs/reverse-classify product_description: "<detailed product description>" # Get HS code details and applicable measures mcp__claude_ai_CLEO_LEGAL_API__customs/lookup hs_code: "<hs-code>" # Calculate duty rates (needed for commercial invoice) mcp__claude_ai_CLEO_LEGAL_API__customs/duties hs_code: "<hs-code>" origin: "<origin-country>" destination: "<destination-country>" # Calculate full landed cost mcp__claude_ai_CLEO_LEGAL_API__customs/landed-cost hs_code: "<hs-code>" origin: "<origin>" destination: "<destination>" product_value: <value> shipping: <shipping-cost> insurance: <insurance-cost> # Dual-use screening (determines if export license needed) mcp__claude_ai_CLEO_LEGAL_API__customs/dual-use-check product_description: "<product>" hs_code: "<hs-code>" # Sanctions screening (screen buyer/consignee) mcp__claude_ai_CLEO_LEGAL_API__sanctions/search entity_name: "<buyer-name>" country: "<buyer-country>" # Search for trade-related signals mcp__claude_ai_Cleo_Insight__search_signals(q="import restriction", limit=25) mcp__claude_ai_Cleo_Insight__search_signals(q="export control", limit=25) ``` ## Document Selection Flow ```dot digraph { rankdir=TB; node [shape=box style=rounded fontsize=10]; shipment [label="Shipment details:\nproduct, origin,\ndestination, value" shape=hexagon]; core [label="CORE DOCS (always):\nCommercial invoice\nPacking list\nBill of Lading / AWB"]; origin [label="Claiming FTA\npreferential rate?" shape=diamond]; cert_origin [label="Certificate of Origin\n(type depends on FTA)"]; no_cert [label="Non-preferential CoO\n(if required by destination)"]; product_type [label="Product-specific\ncertificates needed?" shape=diamond]; specific [label="Health cert / Free sale\n/ Phytosanitary / CoA"]; dg [label="Dangerous goods?" shape=diamond]; dg_docs [label="DG declaration\n(ADR/IMDG/IATA)"]; customs [label="Customs declaration\n(CN23 postal / SAD commercial)"]; final [label="Complete documentation\npackage" shape=hexagon]; shipment -> core -> origin; origin -> cert_origin [label="YES"]; origin -> no_cert [label="NO"]; cert_origin -> product_type; no_cert -> product_type; product_type -> specific [label="YES"]; product_type -> dg [label="NO"]; specific -> dg; dg -> dg_docs [label="YES"]; dg -> customs [label="NO"]; dg_docs -> customs; customs -> final; } ``` ## Core Documents (Every Shipment) ### 1. Commercial Invoice Required fields (missing any = customs delay): ``` COMMERCIAL INVOICE Seller: [Company name, full address, VAT/tax ID, EORI number (EU)] Buyer: [Company name, full address, VAT/tax ID, EORI number] Invoice number: [unique sequential number] Invoice date: [DD/MM/YYYY] Ship to (if different from buyer): [address] Country of origin: [manufacturing country] Incoterms 2020: [e.g., DDP Paris, FOB Busan, CIF Rotterdam] | Item # | Description | HS Code | Qty | Unit Price | Total | Country of Origin | Net Weight (kg) | |--------|-------------|---------|-----|-----------|-------|-------------------|-----------------| | 1 | Face moisturizer, 50ml | 3304.99 | 500 | EUR 8.00 | EUR 4,000 | KR | 25.0 | | 2 | Eye serum, 15ml | 3304.99 | 200 | EUR 12.00 | EUR 2,400 | KR | 3.0 | Subtotal: EUR 6,400 Shipping: EUR 450 Insurance: EUR 65 TOTAL: EUR 6,915 Payment terms: [Net 30 / LC / T/T] Currency: [EUR / USD / GBP] Declaration: "We declare that the information on this invoice is true and correct." Signature: _________________ Date: _________________ ``` **Critical fields that cause holds if missing:** EORI number (EU/UK), HS code per line item, country of origin per item, net weight, Incoterms. ### 2. Packing List ``` PACKING LIST Shipper: [name + address] Consignee: [name + address] Reference: [invoice number] | Carton # | Contents | Qty | Net Weight (kg) | Gross Weight (kg) | Dimensions (cm) | |----------|----------|-----|-----------------|-------------------|-----------------| | 1/5 | Face moisturizer 50ml | 100 | 5.0 | 5.8 | 40x30x25 | | 2/5 | Face moisturizer 50ml | 100 | 5.0 | 5.8 | 40x30x25 | | 3/5 | Face moisturizer 50ml | 100 | 5.0 | 5.8 | 40x30x25 | | 4/5 | Face moisturizer 50ml | 100 | 5.0 | 5.8 | 40x30x25 | | 5/5 | Face moisturizer 50ml | 100 + Eye serum 200 | 8.0 | 9.2 | 40x30x30 | Total cartons: 5 Total net weight: 28.0 kg Total gross weight: 32.4 kg Total volume: 0.15 m3 ``` ### 3. Bill of Lading (ocean) / Air Waybill (air) / CMR (road) | Document | Mode | Who Issues | Copies Needed | |----------|------|-----------|---------------| | **Bill of Lading (B/L)** | Sea freight | Shipping line / freight forwarder | 3 originals (negotiable) + copies | | **Sea Waybill** | Sea freight | Shipping line | 1 (non-negotiable) | | **Air Waybill (AWB)** | Air freight | Airline / freight forwarder | 3 originals (non-negotiable) | | **CMR** | Road (Europe) | Carrier | 3 copies (sender, carrier, consignee) | | **CIM** | Rail | Railway company | 1 original | ## Certificates of Origin | Type | When to Use | Issued By | Cost | Timeline | |------|------------|-----------|------|----------| | **Non-preferential CoO** | Required by importer or destination country (no FTA benefit) | Chamber of Commerce | EUR 20-50 | 1-3 days | | **EUR.1** | EU FTAs with certain countries (Turkey, Mediterranean, ACP) | Customs authority | EUR 10-30 | 1-5 days | | **EUR-MED** | PEM Convention countries (cumulation) | Customs authority | EUR 10-30 | 1-5 days | | **Form A** (GSP) | Developing country exports to EU/UK under GSP | Government authority in origin country | EUR 5-20 | 1-5 days | | **REX** (Registered Exporter) | EU GSP for shipments > EUR 6,000 | Self-certification by registered exporter | Free | Immediate (after registration) | | **Origin declaration on invoice** | EU FTAs (e.g., EU-Korea, EU-Japan, EU-UK TCA) for approved/registered exporters | Exporter (self-declaration on invoice) | Free | Immediate | | **USMCA Certificate of Origin** | US-Mexico-Canada trade | Exporter (self-certification) | Free | Immediate | | **ATA Carnet** | Temporary import (samples, trade shows, equipment) | Chamber of Commerce + ICC | EUR 150-500 + deposit/guarantee | 3-5 days | ### Origin Declaration Text (EU FTAs) For EU-Korea, EU-Japan EPA, EU-UK TCA, EU-Vietnam, and other modern FTAs: ``` "The exporter of the products covered by this document (customs authorization No. [REX/approved exporter number]) declares that, except where otherwise clearly indicated, these products are of [EU/UK/Korea/Japan] preferential origin." Place, date: ____________ Signature: ____________ Name (printed): ____________ ``` **Threshold**: Shipments under EUR 6,000 -- any exporter can self-declare. Above EUR 6,000 -- must be a Registered Exporter (REX) or approved exporter. ## Product-Specific Certificates | Certificate | Required For | Issued By | When | |------------|-------------|-----------|------| | **Health certificate** | Food, animal products | Veterinary/health authority of origin country | Per shipment | | **Free Sale Certificate (FSC)** | Cosmetics, medical devices (for registration in destination) | Competent authority of origin country (e.g., ANSM in France) | Per product, valid 1-2 years | | **Phytosanitary certificate** | Plant-based products, wood packaging | Plant protection authority (NPPO) | Per shipment | | **Certificate of Analysis (CoA)** | Chemicals, cosmetics, food ingredients | Manufacturer or accredited lab | Per batch | | **Radiation certificate** | Food from certain origins (post-Fukushima for Japan) | Accredited lab | Per shipment | | **Halal/Kosher certificate** | Food to Muslim/Jewish markets | Certified religious authority | Per production site, annual | | **CITES permit** | Products containing protected species (certain botanicals) | CITES Management Authority | Per shipment | ## Dangerous Goods Documentation If product contains hazardous substances (flammable liquids, aerosols, lithium batteries, corrosives): | Mode | Regulation | Document | |------|-----------|----------| | **Road (EU)** | ADR | ADR transport document + safety data sheet | | **Sea** | IMDG Code | Dangerous Goods Declaration (IMO form) + SDS | | **Air** | IATA DGR | Shipper's Declaration for Dangerous Goods (IATA form) + SDS | | **Rail** | RID | RID consignment note + SDS | **Common products that are dangerous goods:** - Nail polish, perfume, aerosol sprays (flammable liquid, Class 3) - Lithium batteries (Class 9) - Cleaning products with acids/bases (Class 8, corrosive) - Essential oils in bulk (Class 3, flammable) - Aerosol cans (Class 2.1, flammable gas) **Cost of DG shipping**: 30-100% surcharge over standard freight rates. Air freight DG surcharge: USD 0.50-2.00/kg on top of standard rates. ## Customs Declarations | Type | When | Filed By | |------|------|----------| | **CN23** (customs declaration for postal shipments) | Small parcels via postal service | Sender (attached to parcel) | | **SAD** (Single Administrative Document, EU) | Commercial imports into EU | Customs broker or importer (via ATLAS/DELTA) | | **CBP Form 3461/7501** (US Entry) | Commercial imports into US | Customs broker (licensed by CBP) | | **C88** (UK) | Commercial imports into UK | Customs broker (via CHIEF/CDS) | ## Incoterms 2020: Document Responsibility | Incoterm | Seller Arranges | Buyer Arranges | Best For | |----------|----------------|----------------|----------| | **EXW** (Ex Works) | Nothing beyond making goods available | ALL transport, export/import clearance, insurance | Seller wants minimum responsibility | | **FCA** (Free Carrier) | Export clearance + delivery to carrier | Main transport, import clearance, insurance | Most common for container freight | | **FOB** (Free On Board) | Export clearance + loading on vessel | Ocean freight, import clearance, insurance | Sea freight only | | **CIF** (Cost, Insurance, Freight) | Export clearance, ocean freight, insurance | Import clearance, local delivery | Sea freight; seller controls shipping |