meeting-prep

name	meeting-prep
description	Prepare for an upcoming meeting with attendee profiles, context research, and talking points

Meeting Prep

Research and compile a preparation brief for an upcoming meeting. Gather attendee information, relevant context, and generate talking points.

Workflow

Step 1: Find the Meeting

Call calendar_read_events to find upcoming events. If the user specified a meeting, match it by title or time. If not, present the next few meetings and ask which one to prepare for. Extract:

• Meeting title
• Date and time
• Duration
• Attendee list (names and/or email addresses)
• Description or agenda (if present)

Step 2: Research Attendees

For each attendee in the meeting:

1. Call contacts_search with their name or email to find local contact info (title, company, notes).
2. If the attendee has a company listed, call web_search for "{person name} {company}" to find their role or recent activity.

Compile a short profile for each attendee:

• Name and title
• Company
• Relevant notes from contacts
• Any recent news or context

Limit web searches to 3-4 attendees maximum to keep the process efficient. Prioritize external attendees over internal colleagues.

Step 3: Research Meeting Context

Based on the meeting title and description:

1. Call web_search for relevant context. For example:
   • If the meeting mentions a company: search for recent news about that company
   • If the meeting has a specific topic: search for recent developments on that topic
   • If the meeting is a recurring 1:1: skip this step

Limit to 2 web searches maximum for context.

Step 4: Compile the Briefing

Present the preparation brief:

MEETING PREP: {title}
{date} at {time} ({duration})

ATTENDEES
- {Name} — {Title at Company}
  {Relevant note or context}
- {Name} — {Title at Company}
  {Relevant note or context}

CONTEXT
- {Relevant news item or background}
- {Relevant news item or background}

SUGGESTED TALKING POINTS
1. {Based on agenda/context}
2. {Based on attendee profiles}
3. {Open question or follow-up}

AGENDA (from invite)
{Original meeting description if available}

Step 5: Set a Reminder (Optional)

If the meeting is more than 2 hours away, offer to set a reminder 15 minutes before using reminder_set.

Error Handling

• If no attendees are listed on the calendar event, note this and focus on topic research.
• If contacts_search returns no results for an attendee, rely on web search or note them as "No local contact info."
• If the meeting has no description, focus the briefing on attendee profiles.

When to Activate

Trigger when the user says things like:

• "Prepare me for my next meeting"
• "Meeting prep for..."
• "Who am I meeting with?"
• "Brief me on my {time} meeting"
• "Help me prepare for the call with..."
• "What should I know before my meeting?"