facility-management

name	facility-management
description	Office management, facilities, vendor coordination
version	2.0.0
tags	["admin","facility","office","vendor"]
agents	["universal"]

Facility Management Skill

Comprehensive facility and office management including operations, vendors, and administration.

When to Use This Skill

USE THIS SKILL when:

• Managing office facilities
• Vendor coordination
• Office vendor relations
• Office operations
• Facilities purchasing
• Security/access management

DO NOT USE for:

• HR (use hr-suite)
• IT support (use tech-suite)

Office Operations

Daily Operations Checklist

## Daily Facility Checklist

### Morning (8-9 AM)
- [ ] Check lobby/package area
- [ ] Verify restrooms stocked
- [ ] Check conference rooms
- [ ] Verify kitchen supplies

### Throughout Day
- [ ] Handle deliveries
- [ ] Respond to facility requests
- [ ] Coordinate with vendors

### End of Day
- [ ] Secure building
- [ ] Turn off lights/hvac

Weekly Tasks

## Weekly Facility Tasks

### Maintenance
- [ ] Clean common areas
- [ ] Check all doors secure
- [ ] Test alarm systems

### Supplies
- [ ] Kitchen restock
- [ ] Restroom supplies
- [ ] Office supplies

### Vendor Coordination
- [ ] Cleaning scheduled
- [ ] Landscaping if applicable
- [ ] Pest control if needed

Vendor Management

Vendor Categories

Category	Vendor Type	Contract Terms
Cleaning	Service	Monthly
Security	Service	Monthly
Maintenance	Service	Per incident
Supplies	Product	Monthly
Catering	Service	Per event
Parking	Service	Monthly

Vendor Performance

## Vendor Performance: [Vendor Name]

### Service Quality
| Metric | Rating | Notes |
|--------|--------|-------|
| Quality | [1-5] | [Notes] |
| Reliability | [1-5] | [Notes] |
| Communication | [1-5] | [Notes] |
| Value | [1-5] | [Notes] |

### SLA Compliance
| Metric | Target | Actual |
|--------|--------|--------|
| Response Time | <4 hours | [X] |
| Resolution Time | <24 hours | [X] |
| Uptime | 99% | [X]% |

### Renewal Date: [Date]
### Recommendation: [Continue/Replace]

Vendor Contract Template

## Vendor Agreement: [Service]

### Scope of Work
| Service | Description | Frequency |
|---------|-------------|------------|
| [Service 1] | [Description] | [Daily/Weekly/Monthly] |

### Pricing
| Item | Price | Terms |
|------|-------|-------|
| Base service | $[X]/month | [Terms] |
| Additional services | $[X]/hour | On demand |

### Performance Metrics
- [ ] Response time: <[X] hours
- [ ] Quality score: >[X]%
- [ ] Employee satisfaction: >[X]/5

### Terms
- Term: [X] months
- Termination: [X] days notice
- Renewal: Auto/[Manual]

Space Management

Office Layout

## Office Space Overview

### By Area
| Area | Square Feet | Capacity | Current Usage |
|------|-------------|----------|----------------|
| Reception | [X] | [X] | [X]% |
| Workspace | [X] | [X] | [X]% |
| Conference | [X] | [X] | [X]% |
| Common | [X] | [X] | [X]% |

### Seat Utilization
- Total seats: [X]
- Occupied: [X]
- Available: [X]
- Utilization: [X]%

Desk Booking

## Desk/Meeting Room Booking

### Booking System
- [ ] Tools: [Name]
- [ ] Policy: [Free book/Hoteling]

### Room Inventory
| Room | Capacity |
|------|----------|
| Conf A | [X] people |
| Conf B | [X] people |
| Phone booth | [X] person |

### Peak Hours
- [X]AM to [X]PM

Health & Safety

Safety Checklist

## Safety Inspection Checklist

### Fire Safety
- [ ] Smoke detectors tested
- [ ] Fire extinguishers inspected
- [ ] Exit signs working
- [ ] Emergency exits clear

### Security
- [ ] Access badges working
- [ ] Cameras operational
- [ ] Visitor log maintained

### Health
- [ ] First aid kit stocked
- [ ] AED accessible
- [ ] Emergency contact list current

Emergency Procedures

## Emergency Procedures

### Fire Evacuation
1. Activate alarm
2. Call 911
3. Exit via nearest exit
4. Meet at designated area
5. Count heads

### Medical Emergency
1. Call 911
2. Administer first aid if trained
3. Clear area
4. Wait for EMS

### Security Threat
1. [Run/Hide/Fight based on scenario]
2. Call 911
3. Notify building security

Budget Management

Facility Budget

## Facility Budget - [Year]

### Monthly Expenses
| Category | Budget | Actual | Variance |
|----------|--------|---------|----------|
| Rent | $[X] | $[X] | [X]% |
| Utilities | $[X] | $[X] | [X]% |
| Cleaning | $[X] | $[X] | [X]% |
| Maintenance | $[X] | $[X] | [X]% |
| Supplies | $[X] | $[X] | [X]% |

### Annual Expenses
| Category | Budget |
|----------|--------|
| CapEx | $[X] |
| Insurance | $[X] |
| Security | $[X] |

Employee Experience

Office Amenities

Amenity	Location	Status
Kitchen	[Area]	Working
Coffee	Kitchen	Working
Conference rooms	[Area]	Available
Phone booths	[Area]	Available
Outdoor space	[Area]	Available

Employee Requests

## Facility Request System

### Process
1. Employee submits request via [System]
2. Facility reviews within [X] hours
3. Approve/decline with reason
4. Complete and document

### Response Time SLA
- Simple request: Same day
- Standard request: 2-3 days
- Complex request: 1 week

Quality Checklist

• Safety inspections current
• Vendor contracts current
• Emergency procedures posted
• Budget tracking in place
• Employee request system active

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Compatible Agents

All SKILL.md agents ✅

See Also

• vendor-coordination
• expense-management