issues-workflow

name	issues-workflow
description	Plan and track work using a GitHub Issues-first workflow with sub-issue hierarchies, issue-branch-PR lifecycle, and auto-close on merge.
allowed-tools	Read, Bash, Grep, Glob, Write

GitHub Issues-First Workflow

Default: Use GitHub Issues exclusively for all content, hierarchy, and tracking. Optional: Link to Projects v2 for cross-repo visualization only.

Self-Evolving Skill: This skill improves through use. If instructions are wrong, parameters drifted, or a workaround was needed — fix this file immediately, don't defer. Only update for real, reproducible issues.

Critical Principle: Issues Are Everything

GitHub Issues = Content + Hierarchy + Status + History. GitHub Projects v2 = Visualization layer only (no content, no history).

With sub-issues (GA April 2025), Issues now handle hierarchy natively. Projects v2 is reduced to an optional visualization dashboard.

Issues vs Projects v2

Capability	Issues (Default)	Projects v2 (Visualization Only)
Content	Body, comments, code blocks	None (links to Issues only)
Hierarchy	Sub-issues (100 per parent)	Flat list
Status	Open/Closed + labels	Custom fields (no history)
Edit history	Full diff on every edit	None
Timeline	All changes logged	Status changes only (30-day limit)
Search	Full-text + 30+ filters	Limited
CLI	gh issue list/view/create	gh project (Classic PAT only)
Cross-repo	Manual (--repo A --repo B)	Single dashboard view

When to Use Each

┌─────────────────────────────────────────────────────────────┐
│                 ISSUES-FIRST WORKFLOW                        │
├─────────────────────────────────────────────────────────────┤
│                                                              │
│   ALWAYS use Issues for:                                     │
│   ├── All content (findings, analysis, conclusions)          │
│   ├── Hierarchy (parent + sub-issues)                        │
│   ├── Status tracking (labels: status:in-progress)           │
│   ├── Categorization (labels: research:regime, priority:P0)  │
│   └── Filtering (gh issue list --label X --state Y)          │
│                                                              │
│   OPTIONALLY use Projects v2 for:                            │
│   ├── Cross-repo dashboard (single view across repos)        │
│   ├── Kanban visualization (drag-and-drop board)             │
│   ├── Roadmap timeline (visual date-based view)              │
│   └── Stakeholder reporting (Status Updates feed)            │
│                                                              │
│   NEVER put in Projects v2:                                  │
│   ├── Research findings (no edit history)                    │
│   ├── Analysis details (lost on update)                      │
│   ├── Any text content (use Issue body/comments)             │
│   └── Anything you need to track changes for                 │
│                                                              │
└─────────────────────────────────────────────────────────────┘

Decision Tree

Need to track work?
├── Single repo, <50 issues → Issues only (skip Projects)
├── Single repo, 50+ issues → Issues + optional Project for kanban
├── Multiple repos → Issues + Project for cross-repo dashboard
└── Stakeholder visibility → Issues + Project Status Updates

When to Use This Skill

Use this skill when:

• Setting up issue hierarchy with sub-issues (default workflow)
• Creating cross-repo visualization dashboards
• Configuring auto-linking from Issues to Projects
• Setting up stakeholder Status Updates

Remember: All content lives in Issues. Projects v2 is a read-only visualization layer.

Invocation

Slash command: /gh-tools:issues-workflow

Natural language triggers:

• "Create sub-issues for this parent"
• "Set up issue hierarchy"
• "Create cross-repo dashboard"
• "Link issues to project for visualization"

Issues-First Workflow (Default)

Sub-Issues: Native Hierarchy (GA April 2025)

Sub-issues replace the need for Projects v2 hierarchy. Use for all structured work.

When to Use Sub-Issues

Use Case	Example	Why Sub-Issues
Research breakdown	Parent: "Investigate microstructure" → Subs: individual patterns	Track which patterns validated/invalidated
Epic decomposition	Parent: "User authentication" → Subs: login, logout, password reset	Progress bar shows completion %
Multi-step investigation	Parent: "Debug performance issue" → Subs: profiling, memory, CPU	Each sub can be assigned differently
Phased work	Parent: "v2.0 release" → Subs: Phase 1, Phase 2, Phase 3	Natural ordering with timeline

When NOT to Use Sub-Issues

Situation	Use Instead	Why
Simple checklist (< 5 items)	Markdown checkboxes in issue body	Less overhead, editable inline
Cross-repo dependencies	Issue references (See org/repo#123)	Sub-issues are same-repo only
Loose relationships	"Related to #X" in body	Sub-issues imply containment
One-off tasks	Single issue with labels	Don't over-structure

Creating Sub-Issues

# Create parent issue
gh issue create --title "Research: Range Bar Microstructure" \
  --label "research:parent" --repo terrylica/rangebar-py

# Create sub-issues (reference parent in body or use UI)
gh issue create --title "Regime detection patterns" \
  --body "Parent: #100" --label "research:sub" --repo terrylica/rangebar-py

Structure example:

#100 Research: Range Bar Microstructure (parent)
├── #101 Regime detection patterns - Invalidated ✗
├── #102 Cross-threshold correlations - Validated ✓
├── #103 Duration normalization - In Progress
└── #104 Microstructure features v7.0 - Open

Sub-Issue Features

• Progress bar: Parent shows "X of Y completed" with visual bar
• Bidirectional links: Sub shows "Parent issue" in sidebar, parent lists all subs
• Automatic tracking: Close sub → parent progress updates
• Nesting: Up to 8 levels deep (sub-sub-sub-issues)
• Limit: 100 sub-issues per parent

Migration Note: Tasklist blocks retired April 30, 2025. Sub-issues are the official replacement. No migration tooling - manual conversion required.

Status via Labels (No Projects Needed)

Use labels instead of Project custom fields:

Label Pattern	Purpose	Example
status:*	Workflow state	status:in-progress
priority:*	Urgency	priority:P0
research:*	Research categorization	research:validated
type:*	Issue classification	type:hypothesis

# Filter by status
gh issue list --label "status:in-progress" --repo terrylica/rangebar-py

# Filter by research outcome
gh issue list --label "research:validated" --state all

# Combined filters
gh issue list --label "research:regime,status:complete" --state closed

Issue Types (GA 2025)

Organization-level standardization (orgs only, not personal accounts):

# Configure at: Organization Settings → Issues → Issue Types
# Personal accounts: Use labels instead (type:hypothesis, type:finding)

Projects v2: Visualization Layer (Optional)

Use Projects v2 only for cross-repo visualization. All content remains in Issues.

When to Use Projects v2

Use Case	Why Projects v2 Helps
Cross-repo dashboard	Single view across multiple repos
Kanban board	Drag-and-drop visual workflow
Roadmap timeline	Date-based visual planning
Stakeholder Status	Status Updates feed (ON_TRACK, etc.)

When NOT to Use Projects v2

• Single repo with < 50 issues (use gh issue list filters)
• Need edit history (Projects has none)
• Need content storage (use Issue body/comments)
• Need version tracking (Projects loses previous values)

Auto-Linking Issues to Projects

Link Issues automatically so Projects stay in sync:

Option 1: Label prefix convention

Label	Auto-links to
project:research	Research Findings
project:dev	Active Development

Option 2: Config file (.github/project-links.json):

{
  "mappings": [
    {
      "labels": ["research:regime", "research:validated"],
      "projectNumber": 2
    }
  ],
  "owner": "terrylica"
}

Status Updates (Stakeholder Communication)

# Create status update via GraphQL
gh api graphql -f query='
mutation($projectId: ID!, $body: String!, $status: ProjectV2StatusUpdateStatus!) {
  createProjectV2StatusUpdate(input: {
    projectId: $projectId
    body: $body
    startDate: "2026-02-01"
    status: $status
  }) {
    statusUpdate { id status body }
  }
}' -f projectId="PVT_xxx" -f body="Research phase complete" -f status="ON_TRACK"

# Status values: ON_TRACK | AT_RISK | OFF_TRACK | COMPLETE | INACTIVE

Token Requirements

CRITICAL: Projects v2 API requires Classic PAT with project scope.

# Check token type
~/.claude/tools/bin/gh-token-for-repo | head -c 10
# ghp_ = Classic PAT (supports Projects)
# github_pat_ = Fine-grained (NO Projects support)

Project Commands Reference

# List/create/view projects
gh project list --owner <owner>
gh project create --owner <owner> --title "Dashboard Name"
gh project view <number> --owner <owner>

# Link issues to project (for visualization)
gh project item-add <project-number> --owner <owner> \
  --url https://github.com/<owner>/<repo>/issues/<number>

# Bulk link by label
gh issue list --repo terrylica/rangebar-py \
  --label "research:regime" --json url --jq '.[].url' | \
while read url; do
  gh project item-add 2 --owner terrylica --url "$url"
done

GitHub Issues: Complete Feature Reference

Core Issue Commands

# Create issue
gh issue create --title "Title" --body "Body" --label "label1,label2"

# Create with body file (alternative for very long content)
gh issue create --title "Title" --body-file /tmp/issue-body.md

# View issue
gh issue view <number> --repo owner/repo

# List with filters
gh issue list --label "research:validated" --state all --assignee @me

# Edit issue
gh issue edit <number> --add-label "status:complete" --remove-label "status:in-progress"

# Close/reopen
gh issue close <number> --reason completed
gh issue reopen <number>

Advanced Filtering (30+ qualifiers)

# By multiple labels (AND logic)
gh issue list --label "research:regime,priority:P0"

# By milestone
gh issue list --milestone "Research Phase 1"

# By date
gh issue list --search "created:>2025-01-01 updated:<2025-12-01"

# By author/assignee
gh issue list --author @me --assignee username

# Full-text search
gh issue list --search "microstructure in:title,body"

# Combine everything
gh issue list \
  --label "research:validated" \
  --state closed \
  --search "regime created:>2025-06-01" \
  --json number,title,labels

Issue Relationships

# Reference in body (creates link in timeline)
"Related to #45"
"Closes #123"
"Fixes #456"

# Cross-repo reference
"See terrylica/other-repo#789"

# Sub-issue (parent reference in body)
"Parent: #100"

Timeline and History

# View full timeline (all events)
gh api repos/owner/repo/issues/123/timeline --paginate

# View edit history (via web UI or API)
gh api repos/owner/repo/issues/123 --jq '.body_html'

# Comment with preserved history
gh issue comment <number> --body "Update: new findings"

Milestones (Alternative to Project Iterations)

# List milestones
gh api repos/owner/repo/milestones

# Create milestone
gh api repos/owner/repo/milestones -f title="Research Phase 2" -f due_on="2026-03-01"

# Assign issue to milestone
gh issue edit <number> --milestone "Research Phase 2"

Workflow Examples

Issues-Only Research Workflow

# 1. Create parent research issue
gh issue create \
  --title "Research: Range Bar Microstructure Patterns" \
  --label "research:parent,priority:P1" \
  --body-file /tmp/research-parent.md

# 2. Create sub-issues for each investigation
for topic in "regime-detection" "cross-threshold" "duration-normalization"; do
  gh issue create \
    --title "Sub: $topic analysis" \
    --label "research:sub" \
    --body "Parent: #100"
done

# 3. Track progress via labels
gh issue edit 101 --add-label "research:invalidated"
gh issue edit 102 --add-label "research:validated"
gh issue close 101 --reason "not planned"

# 4. Filter to see status
gh issue list --label "research:sub" --state all --json number,title,state,labels

Optional: Add to Project for Visualization

# Only if you need cross-repo dashboard
gh issue list --label "research:validated" --json url --jq '.[].url' | \
while read url; do
  gh project item-add 2 --owner terrylica --url "$url"
done

Title Evolution: Re-evaluate on New Comments

PRINCIPLE: GitHub issue titles have a 256-character limit. Maximize this limit to create informative titles that reflect the current state of the issue.

When to Re-evaluate

Re-evaluate and potentially update the issue title when significant new information is added - new findings, status changes, scope expansion, or when the journey is complete.

Commands

# Check current title length
gh issue view <number> --json title --jq '.title | length'

# Update title (maximize 256 chars based on content)
gh issue edit <number> --title "..."

The AI agent determines the best way to maximize informativeness based on the nature of the content.

Issue-Branch-PR Lifecycle

The full lifecycle from issue to merged code, with automatic issue closure. All automation is local — no GitHub Actions for testing/linting.

Recommended Workflow

1. Create issue(s)           → gh issue create --title "..." --body "..."
2. Branch from issue         → gh issue develop <N> --checkout
3. Implement + commit        → git commit -m "feat: description"
4. Create PR (with keywords) → gh pr create --body "Closes #N"
5. Merge PR                  → gh pr merge --squash --delete-branch
6. Issue auto-closes         → GitHub handles this automatically

Closing Keywords (Auto-Close on Merge)

Use Closes #N, Fixes #N, or Resolves #N in PR body (not title) to auto-close issues on merge. Case-insensitive. Cross-repo: Closes owner/repo#N. Each issue needs its own keyword — Closes #1, closes #2, fixes #3.

Branch-from-Issue (gh issue develop)

gh issue develop 214 --checkout              # auto-names branch
gh issue develop 214 --name feat/x --checkout  # custom name

Creates branch linked to issue. PRs from this branch auto-link and auto-close the issue on merge.

Use both develop AND closing keywords — belt-and-suspenders.

Full reference: Issue-Branch Lifecycle Details — keyword placement rules, cross-repo closing, bulk closure, branch cleanup

GFM Rendering Anti-Patterns

NEVER use bare #N in issue/PR comments. GitHub auto-links any #N where issue N exists — in prose, tables, lists. This is unpredictable and inconsistent (some numbers link, others don't).

• To reference an issue: Use explicit full URL → [Issue 13](https://github.com/owner/repo/issues/13)
• For non-issue numbers: Suppress with backtick → `#1`
• Backslash \#1 does NOT work inside table cells

See the full reference for 6 documented anti-patterns: GFM Anti-Patterns Reference

Troubleshooting

Issue	Cause	Fix
#N auto-links in tables	GFM auto-reference	Use backtick code span: `#1` (details)
"Resource not accessible"	Fine-grained PAT	Use Classic PAT for Projects v2
Sub-issues not linking	Wrong body format	Use exact "Parent: #123" syntax
Labels not filtering correctly	Typo in label name	gh label list to verify exact names
Long body truncated	GitHub 65536-char API limit	Shorten content or split across comments
Title too short/vague	Not using full limit	Maximize 256-char limit for context

References

• gh-tools Issue Create Skill
• Issue-Branch Lifecycle — Closing keywords, gh issue develop, local-first automation
• GFM Anti-Patterns
• Field Types Reference
• Auto-Link Configuration
• GraphQL Queries Reference
• GitHub Issues Documentation

Post-Execution Reflection

After this skill completes, check before closing:

1. Did the command succeed? — If not, fix the instruction or error table that caused the failure.
2. Did parameters or output change? — If the underlying tool's interface drifted, update Usage examples and Parameters table to match.
3. Was a workaround needed? — If you had to improvise (different flags, extra steps), update this SKILL.md so the next invocation doesn't need the same workaround.

Only update if the issue is real and reproducible — not speculative.