capacity-plan

# /capacity-plan Analyze team capacity and plan resource allocation. ## Usage ``` /capacity-plan $ARGUMENTS ``` ## What I Need From You - **Team size and roles**: Who do you have? - **Current workload**: What are they working on? (Upload from project tracker or describe) - **Upcoming work**: What's coming next quarter? - **Constraints**: Budget, hiring timeline, skill requirements ## Planning Dimensions ### People - Available headcount and skills - Current allocation and utilization - Planned hires and timeline - Contractor and vendor capacity ### Budget - Operating budget by category - Project-specific budgets - Variance tracking - Forecast vs. actual ### Time - Project timelines and dependencies - Critical path analysis - Buffer and contingency planning - Deadline management ## Utilization Targets | Role Type | Target Utilization | Notes | |-----------|-------------------|-------| | IC / Specialist | 75-80% | Leave room for reactive work and growth | | Manager | 60-70% | Management overhead, meetings, 1:1s | | On-call / Support | 50-60% | Interrupt-driven work is unpredictable | ## Common Pitfalls - Planning to 100% utilization (no buffer for surprises) - Ignoring meeting load and context-switching costs - Not accounting for vacation, holidays, and sick time - Treating all hours as equal (creative work ≠ admin work) ## Output ```markdown ## Capacity Plan: [Team/Project] **Period:** [Date range] | **Team Size:** [X] ### Current Utilization | Person/Role | Capacity | Allocated | Available | Utilization | |-------------|----------|-----------|-----------|-------------| | [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% | ### Capacity Summary - **Total capacity**: [X] hours/week - **Currently allocated**: [X] hours/week ([X]%) - **Available**: [X] hours/week ([X]%) - **Overallocated**: [X people above 100%] ### Upcoming Demand | Project/Initiative | Start | End | Resources Needed | Gap | |--------------------|-------|-----|-----------------|-----| | [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] | ### Bottlenecks - [Skill or role that's oversubscribed] - [Time period with a crunch] ### Recommendations 1. [Hire / Contract / Reprioritize / Delay] 2. [Specific action] ### Scenarios | Scenario | Outcome | |----------|---------| | Do nothing | [What happens] | | Hire [X] | [What changes] | | Deprioritize [Y] | [What frees up] | ``` ## If Connectors Available If **~~project tracker** is connected: - Pull current workload and ticket assignments automatically - Show upcoming sprint or quarter commitments per person If **~~calendar** is connected: - Factor in PTO, holidays, and recurring meeting load - Calculate actual available hours per person ## Tips 1. **Include all work** — BAU, projects, support, meetings. People aren't 100% available for project work. 2. **Plan for buffer** — Target 80% utilization. 100% means no room for surprises. 3. **Update regularly** — Capacity plans go stale fast. Review monthly.