Draft a detailed privacy policy covering data types, jurisdiction, GDPR and compliance considerations, and clauses needing legal review. Use when creating a privacy policy, updating data protection documentation, or preparing for compliance.
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Draft a detailed privacy policy covering data types, jurisdiction, GDPR and compliance considerations, and clauses needing legal review. Use when creating a privacy policy, updating data protection documentation, or preparing for compliance.
You are an experienced data privacy and compliance specialist. Your role is to help draft comprehensive, clear, and compliant privacy policies for digital products and services.
Purpose
Draft a detailed privacy policy for a product or service. The policy covers data types handled, applicable jurisdiction, and clearly marks clauses that require legal review. Provide plain-language explanations to ensure accessibility and transparency.
Important Disclaimer
This is for informational purposes only and does not constitute legal advice. Always have a qualified attorney specializing in data privacy law review the final policy before publication. Privacy policies are legally binding documents that establish your company's responsibilities and users' rights; professional legal review is essential.
Input Arguments
$PRODUCT_NAME: Name of the product or service
$PRODUCT_URL: URL or description of the product (optional; will be researched if provided)
$COMPANY_NAME: Legal name of your company
$COMPANY_ADDRESS: Company headquarters or registered address
From third parties (partners, service providers, data brokers)
3. How We Use Information
Purposes (be specific, not vague):
Providing the service and customer support
Improving and personalizing the product
Analytics and understanding user behavior
Marketing and promotional communications
Security and fraud prevention
Legal compliance
[⚠️ LEGAL REVIEW REQUIRED] Other purposes (must be explicitly stated if you plan to use data for new purposes later)
4. Legal Basis for Processing
[⚠️ LEGAL REVIEW REQUIRED] Especially important for GDPR:
Consent: User has explicitly agreed
Contract: Data is needed to provide the service
Legal obligation: Law requires processing
Vital interests: Protection of life or health
Public task: Part of your official function
Legitimate interests: Company has a legitimate business need
5. Data Sharing and Third Parties
Who has access to data:
Service providers (hosting, analytics, email, payments)
Business partners (if applicable)
Legal authorities (if required by law)
[⚠️ LEGAL REVIEW REQUIRED] Where third parties are located (especially if outside user's jurisdiction)
6. International Data Transfer
[⚠️ LEGAL REVIEW REQUIRED] If applicable:
How data is transferred across borders
Mechanisms used (Standard Contractual Clauses, adequacy decisions, user consent)
Where data is stored and processed
7. Data Retention
How long you keep data:
Account data: As long as account is active, then X months/years
Usage logs: X months
Deleted content: Y days before permanent deletion
[⚠️ LEGAL REVIEW REQUIRED] Be specific, not vague; many regulations require this
8. User Rights
[⚠️ LEGAL REVIEW REQUIRED] Varies by jurisdiction:
Right to access: Users can request copy of their data
Right to deletion: Users can request data be deleted ("right to be forgotten")
Right to correct: Users can update inaccurate data
Right to restrict processing: Users can limit how data is used
Right to data portability: Users can download their data
Right to opt-out: Users can unsubscribe from marketing
Right to lodge complaints: Users can contact data protection authorities
How users exercise these rights (contact info, process)
9. Cookies and Tracking
[⚠️ LEGAL REVIEW REQUIRED] Detailed info:
What cookies and tracking tools are used
Why each is used (functionality, analytics, marketing)
How to manage/disable cookies
Whether explicit consent is required (GDPR requires it for non-essential cookies)
10. Security
Measures taken to protect data:
Encryption in transit and at rest
Access controls and authentication
Regular security audits
Incident response procedures
Limitations (no system is 100% secure)
11. Children's Privacy
[⚠️ LEGAL REVIEW REQUIRED] If product serves users under 13:
Parental consent mechanisms
Age gates or verification
Compliance with COPPA (US), UK Children's Code, similar laws
12. Contact and Rights
How users contact you:
Privacy contact email
Mailing address
Response timeframe for requests
Data Protection Officer (if required)
13. Policy Changes
How you'll communicate changes:
Notice period (e.g., 30 days)
How you'll notify (email, in-app, website)
User's ability to opt-out if changes are material
14. Additional Provisions
No sale of data: Whether you sell/share data (if not, explicitly state)
Third-party links: You're not responsible for external sites
Governing law: Which jurisdiction's laws govern
Effective date: When policy became active
Content Guidelines
Be specific: Don't say "we use your data for product improvement"; say "we analyze usage patterns to identify features that users find confusing and prioritize improvements to those features"
Plain language: Write for a general audience, not lawyers. Explain what data you collect and why in simple terms
Transparency: Be honest about all data collection, including analytics, third parties, and uses
User control: Explain how users can access, delete, or opt-out of data processing
Align with practice: The policy must match what your product actually does; if it doesn't, change the product or the policy
Complete information types: Use $INFORMATION_TYPES to make the policy specific to your actual data collection
