| name | annual-meeting-notice |
| title | Notice of Annual Shareholders Meeting |
| description | Drafts legally compliant Notice of Annual Shareholders Meeting for US corporations, covering state-specific notice periods, record dates, quorum and voting thresholds, proxy procedures, and SEC Regulation 14A compliance for public companies. Use when preparing annual meeting notices, shareholder meeting notifications, or proxy notice and access mailings. |
| author | CaseMark |
| author_url | https://github.com/CaseMark/skills/tree/main/skills/legal/annual-meeting-notice |
| license | Apache-2.0 |
| version | 0.1.0 |
| execution_mode | open |
| jurisdiction | us |
| practice | corporate |
| language | en |
Notice of Annual Shareholders Meeting
Drafts a formal notice of annual shareholders meeting satisfying state corporate code requirements and, for public companies, SEC proxy rules.
Prerequisites
Gather before drafting:
- Corporate documents — articles of incorporation, current bylaws, prior meeting notices
- State of incorporation — determines applicable business corporation act and notice periods
- Public vs. closely held status — determines SEC disclosure obligations
- Record date — board-approved date fixing shareholder eligibility (if not set, flag for client)
- Meeting logistics — date, time, location, format (in-person / virtual / hybrid), platform details
- Agenda items — director nominees, auditor ratification, proposed amendments, other business
- Stock classes and voting rights — shares outstanding, votes per share, class voting requirements
Quick Start
- Confirm state of incorporation and look up statutory notice window
- Verify record date compliance with state law
- Draft notice using the output structure below
- Apply public-company overlay if SEC-reporting entity
- Mark any uncertain statutory citations with
[VERIFY]
Output Structure
Header
- Title: "NOTICE OF ANNUAL MEETING OF SHAREHOLDERS" (prominent)
- Full legal company name per articles of incorporation
- Notice date within statutory notice period
Opening Statement
- Formal notice of meeting, identifying record date shareholders entitled to notice and vote
- Confirm notice date falls within required statutory window
Meeting Logistics
- In-person: full street address, building, floor, room; security/access procedures
- Virtual: URL, meeting ID, password, tech requirements; registration deadline
- Hybrid: both of the above
- Include board authority to change format/location and notification method for changes
Agenda Items
For each item, state the approval threshold (plurality, majority, supermajority) and board recommendation:
- Election of Directors — number of seats, term length, individual vs. slate
- Financial Statements — approval of audited financials; reference to full reports
