Drafts enforceable Employee Confidentiality and Security Agreements protecting trade secrets, proprietary information, and digital assets. Incorporates DTSA whistleblower notice, state-specific enforceability, NLRA carveouts, and data privacy compliance. Use when onboarding employees, updating confidentiality policies, or creating security agreements for data privacy and cybersecurity contexts.
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name
employee-confidentiality-agreement
title
Employee Confidentiality and Security Agreement
description
Drafts enforceable Employee Confidentiality and Security Agreements protecting trade secrets, proprietary information, and digital assets. Incorporates DTSA whistleblower notice, state-specific enforceability, NLRA carveouts, and data privacy compliance. Use when onboarding employees, updating confidentiality policies, or creating security agreements for data privacy and cybersecurity contexts.
Drafts an enforceable confidentiality and security agreement protecting company trade secrets and digital assets while satisfying employment, trade secret, and data protection law.
Prerequisites
Gather before drafting:
Governing jurisdiction — state law drives enforceability, cure periods, blue-pencil doctrine
Employee role and access level — determines CI scope and post-employment restrictions
Existing policies — handbooks, IT security policies, prior agreements to incorporate or supersede
Regulated industry flags — HIPAA, GLBA, ITAR, or other sector-specific overlays
Consideration context — new hire (employment = consideration) vs. existing employee (additional consideration required in some states)
Agreement Structure
1. Definitions
Confidential Information (CI) — all non-public information in any medium, whether marked or not:
Analyses, compilations, summaries employee prepares using CI
Exceptions (employee bears burden of proof by clear and convincing evidence):
Public domain through no employee breach
In employee's possession pre-disclosure (written evidence required)
Received from unrestricted third party
Independently developed without reference to CI (contemporaneous documentation required)
Exceptions apply to specific qualifying information only — not combinations incorporating CI.
2. Confidentiality Obligations
Non-disclosure: No disclosure without written authorization; applies during and post-employment
Survival: Trade secrets → indefinite (UTSA/DTSA); other CI → [3–5 years] post-termination
Limited use: CI solely for assigned duties; no personal or third-party benefit
Standard of care: At least reasonable care; never less than employee's own confidential information
Need-to-know: Access limited to those bound by equivalent obligations
Secure storage: Encryption for electronic CI; locked storage for physical; secure disposal
Prompt notification: Report unauthorized disclosure or suspected compromise immediately
Compelled disclosure: Notify Legal immediately upon subpoena/court order; cooperate with protective order efforts; disclose only what counsel advises is legally required.
No criminal or civil liability under Federal or State trade secret law for disclosure made in confidence to a government official or attorney solely to report/investigate a suspected legal violation, or in a sealed court filing.
NLRA Carveout: Agreement does not prohibit discussing wages, hours, or working conditions or engaging in other NLRA-protected concerted activity.
3. Security Responsibilities
Access controls: Unique strong passwords (12+ chars, mixed), MFA where available, no sharing/reuse, lock unattended workstations, change on suspected compromise.
Acceptable use: Business purposes; limited personal use permitted if non-interfering. Prohibited: unauthorized software, circumventing security, unauthorized devices, malicious code, pirated content.
BYOD/Remote: Company-approved MDM required; remote wipe consent for company data; approved VPN only.
Monitoring: Employee has no expectation of privacy on company systems; company may monitor without notice.
Incident reporting: Report breaches, unauthorized access, malware, phishing, lost devices, or unusual behavior to IT Security within [2–4] hours. Preserve evidence; cooperate fully. Non-retaliation for good-faith reporting.
4. Termination Obligations
Return of property: All company equipment, physical/electronic CI, copies on personal devices/cloud. Written certification of return/deletion before final compensation release.
Company rights: Remote wipe of MDM-enrolled devices; inspect company-issued devices; failure to return = conversion.
Post-employment restrictions:
Ongoing CI obligations per §2
Employee non-solicitation: [12–24 months] — no recruiting company employees
Customer non-solicitation: [12–24 months] — no soliciting customers with material contact during final [12–24 months]
Limited to active solicitation; does not prohibit competitor employment or responding to unsolicited inquiries
New employer notice: Employee must inform prospective employer of confidentiality obligations and notify company of new employment.
5. Legal Framework
Provision
Standard
Governing law
Laws of [State]; exclusive jurisdiction in [County, State]
Equitable relief
Irreparable harm presumed; injunction without bond
Attorneys' fees
Prevailing party recovers fees, costs, investigation expenses
Severability
Blue-pencil authorized; invalid provisions reformed to minimum extent
Integration
Supersedes prior agreements; amendments require written officer signature
Assignment
Company may assign to successor; employee may not
E-signatures
Electronic signatures have same force as originals
6. Employee Acknowledgments
Employee expressly acknowledges:
Read and understood agreement; opportunity to consult counsel
Voluntary execution; no duress
Will access CI that company could not share without these protections
Restrictions reasonable in scope, duration, geography
Violations may result in termination, civil liability, injunctive relief, criminal prosecution
DTSA whistleblower rights and NLRA protections not waived
Adequate consideration received (specify if post-hire)
