find-roles

name

find-roles

description

Find matching open roles at the user's interested companies and draft an application markdown file for each match under applications/in-review/. Use whenever the user wants to look for new jobs, scan their interested companies, or fill their applications pipeline. Reads companies from companies/interested/, fetches each careers page, filters open roles against context/preferences.md, dedupes against every existing application under applications/**/*.md (any status), and writes one markdown file per match — pre-filling form questions by reusing entries from answer-bank/ where they exist. Never submits applications.

Find Roles

Find open roles at the companies the user is already interested in, then draft an application markdown file for each match under applications/in-review/. The user reviews and submits manually — this skill never submits.

The full schema is in SCHEMA.md at the repo root.

Prerequisites

The companies/, applications/, and answer-bank/ folders exist. SCHEMA.md exists at the repo root. context/preferences.md and context/index.md exist.

Inputs

Load context in this order:

1. context/preferences.md — required filter. Defines target titles, comp floor, location, industries, must-avoid culture/ethics constraints. Treat the avoid list as a hard filter.
2. context/index.md — entry point. Read it and build a map of the links it exposes (file paths to project folders / docs, URLs to personal site / portfolio, the resume). Don't fetch link contents yet; step 6d decides when to.
3. context/resume.pdf — read for concrete experience to draw on when drafting.
4. companies/interested/*.md — every file under here is a company to scan. For each one, read the frontmatter (name, slug, industry, etc.) and the body (profile) for context. The slug = the filename without .md.

If context/preferences.md or context/index.md is missing, stop.

Workflow

1. Preflight checks

Before discovery, run a cheap sanity pass and surface the results to the user inline. These checks don't gate the run; they set expectations.

python3 .agents/skills/find-roles/scripts/preflight.py .

Surface in the user-facing message:

• answer-bank/voice/ empty? Warn that essay synthesis quality will be degraded until at least one voice sample is added via /seed-answer-bank.
• companies/interested/ ATS coverage — if fewer than half of company files have ats: resolved in frontmatter, suggest running the backfill once: python3 .agents/skills/find-roles/scripts/backfill_ats_metadata.py --dir companies/interested.
• Identity bank gaps — list any canonical identity slugs (legal-name, email, phone, etc.) that are missing or stub-only. Every drafted application will have TODO holes until those are filled.

Optional pre-run sanity check (run if any ATS adapter starts returning empty unexpectedly — Workday especially is known for schema drift):

python3 .agents/skills/find-roles/scripts/test_adapters.py

36 tests covering live adapter calls (one known-good company per ATS) + title / location / freshness regression cases. Network-required; use --filters-only for offline regression coverage.

2. Discover leads — three parallel streams

The discovery phase searches role-first, not company-first. companies/interested/ is a ranking signal, not a gate. Roles at companies the user hasn't yet researched still surface — we just route them to a new-discovery bucket and run a quick industry hard-filter before drafting.

Three streams run in parallel. Their outputs converge into one unified lead list.

2a. Stream A — Title-wide ATS search (skill prompt issues WebSearch calls)

The query list is derived from context/preferences.md, not hardcoded. To get the queries the current preferences produce:

python3 .agents/skills/find-roles/scripts/role_config.py --print-queries

This generates N × M queries where N is the number of ATS hosts (site:boards.greenhouse.io, site:job-boards.greenhouse.io, site:jobs.ashbyhq.com, site:jobs.lever.co) and M is the number of title groups derived from role.titles + role.specialties (capped at 6 groups by default; for the standard 2-title + 4-specialty preferences this is 20 queries).

How groups are derived:

• One group per entry in role.titles, with synonyms ORed (e.g. ("Design Engineer" OR "UX Engineer" OR "Design Technologist" OR "Design Systems Engineer")).
• One additional group per role.specialty that maps to a known role-name family (e.g. Visual/Brand → ("Visual Designer" OR "Brand Designer"); Design systems → ("Design Systems Designer" OR "Design Systems Engineer")).
• Synonyms come from a built-in registry plus role.title_synonyms (user overrides).
• Level-prefix variants (Senior / Sr / Sr.) auto-expand from a single user-entered "Senior X" title — no need to enumerate.

Read the queries from --print-queries output, issue them all in parallel via WebSearch. Collect ALL URLs from ALL responses, save as a JSON list of {url, title, description} to .cache/find-roles/stream-a-hits.json.

2b. Phase 1: discover — run all three streams + route in one in-process pipeline

python3 .agents/skills/find-roles/scripts/pipeline.py discover \
  --workdir .cache/find-roles \
  --companies-dir companies/interested \
  --companies-root companies \
  --dedup-from applications/in-review \
  --dedup-from applications/applied \
  --dedup-from applications/interview \
  --dedup-from applications/rejected \
  --dedup-from applications/offered \
  --dedup-from applications/archived \
  --freshness-days 90 \
  --yc-max-candidates 40

The discover command runs all three streams in parallel in-process (no /tmp/ JSON pipes between scripts):

• Stream A — parses .cache/find-roles/stream-a-hits.json, extracts (ats, ats_slug, ats_id) from each URL, groups by slug, calls the corresponding ATS adapter once per slug, filters to roles whose ats_id was in the search hits. Tags leads with stream: "A".
• Stream B — per-company sweep of companies/interested/ boards. Tags leads with stream: "B". Catches edge cases the title-wide search missed.
• Stream C — fetches yc-oss.github.io/api/companies/all.json, filters to recent batches (W24-W26) + isHiring: true + industry keywords derived from preferences.md company.industries_want + work.domains (falls back to built-in defaults only if none are configured). Candidates are ranked by industry-keyword hits plus a headcount-preference score from company.size_range (e.g. 10-200; open applies no size bias). Probes adapters per candidate, capped at --yc-max-candidates 40. Tags leads with stream: "C".

Then it merges all three, applies title/location/freshness filters via scripts/filters.py, dedups against every existing application (URL + ATS-id + content-hash), and routes each lead by which companies/<status>/ folder its company lives in:

• Company in companies/interested/ → priority: known-good
• Company in companies/in-review/ → priority: in-review
• Company in companies/not-interested/ → DROP (user already passed)
• Company nowhere in companies/ → priority: new-discovery (added to unknown-slugs.json for industry check)

Outputs .cache/find-roles/routed.json and .cache/find-roles/unknown-slugs.json.

Per-component CLIs still exist for debugging: if you need to test one stream in isolation, scripts/find_roles.py, scripts/streams/title_search.py, and scripts/streams/yc.py still run standalone.

Title is no longer a gate. discover keeps every non-excluded role, including off-pattern titles ("Member of Technical Staff", "Solutions Architect", etc.). A positive title match is recorded as title_boost (a small ranking nudge), never a pass/fail. Excluded titles (recruiters, hardware engineers, etc.) are still dropped. Whether a role is a good fit is decided next, by you, in the fit-judge step.

2c. Fit judge — you read each role and score fit (skill prompt + LLM judgment)

This is the core of the v3 matching change: you read each candidate role and score how well it fits the user's background. There is no title keyword filter here and no embeddings; the judgment is yours.

Operate on .cache/find-roles/routed.json (every non-excluded candidate). For large lists (>5 leads) fan out to subagents, each handed a slice of (company_slug, ats_id) pairs and told to read routed.json itself for each lead's content_excerpt. Apply this rubric to every candidate:

FIT JUDGE — score every candidate (no title filtering here)

For each candidate role, read its content_excerpt (the captured JD text). If the
excerpt is empty or very thin, fetch a short excerpt from posting_url first.

Score how well the role fits the user's background, using the candidate evidence
(context/resume.pdf, plus the background and constraints in context/preferences.md).

fit_score, 0.0–1.0:
  0.9+  same role type AND domain as the user's experience
  0.7   same role family, different domain
  0.5   adjacent role
  <0.4  a stretch / different kind of role

Rules:
- Judge on the WORK DESCRIBED (responsibilities, craft, domain).
- Do NOT score on whether the user meets stated years or seniority ("5+ years",
  "Senior", "Staff"). Ignore those entirely when scoring fit.
- WORK AUTHORIZATION (from context/preferences.md location.work_auth_us /
  needs_sponsorship): if the JD states a requirement the user CANNOT meet, set
  fit_score 0.0 with a match_reasons noting the blocker, so it won't be drafted.
  Specifically: if the user needs_sponsorship and the posting says it won't sponsor
  ("no visa sponsorship", "must be authorized without sponsorship"); or the user is
  NOT work_auth_us and the posting requires US work authorization; or the role requires
  US citizenship / an active security clearance the user lacks. If the user is
  US-authorized and needs no sponsorship (the common case), this never fires.
- CULTURE FIT (from context/preferences.md culture.*: hours/on-call, travel_tolerance,
  async_sync) is a SOFT signal only. If the JD clearly conflicts with a stated culture
  preference (e.g. the role demands heavy travel or rigid on-call the user avoids),
  lower fit slightly and say so in match_reasons. Never hard-drop on culture, and ignore
  culture fields the user left blank/open.
- Round to the nearest 0.05.
- Write fit_score and a one-line match_reasons ("why this fits") for each lead.
- Drop nothing on title grounds — every non-excluded candidate gets a score.

Write the verdicts to .cache/find-roles/fit.json, keyed by "<company_slug>|<ats_id>" (the same identity pipeline.py finalize merges, exactly like the industry-check sidecar):

{
  "anthropic|5104689008": {"fit_score": 0.9, "match_reasons": ["product design for an AI assistant, same role type and domain as Thunderbolt"]},
  "someco|abc123":        {"fit_score": 0.45, "match_reasons": ["adjacent: design-adjacent PM role, not core IC design"]}
}

Write to the sidecar — do not hand-edit routed.json and do not inline these scores into the finalize step. finalize applies each verdict to its lead by matching on (company_slug, ats_id), sets fit_score (which also derives match_confidence), and ranks by it. Every candidate in routed.json must appear in fit.json.

2e. Industry hard-filter for unknown companies (skill prompt + LLM judgment)

For each slug in .cache/find-roles/unknown-slugs.json, do a quick industry check before surfacing the lead. Skip this for known-good and in-review companies — they were already vetted by /find-companies.

The avoid list is the user's, from preferences. Read company.industries_avoid in context/preferences.md first (currently e.g. Gambling, Defense / weapons) and block against that list, not a hardcoded one. If the user later adds Tobacco or Crypto, this check must follow.

Recommended approach: LLM-judgment via subagent. Spawn ONE subagent with the full unknown-slug list AND the user's industries_avoid list. The subagent's job:

1. For each slug, issue ONE WebSearch with a CLEAN query — just the company name + "company" or "what they do" (e.g. "Mintlify" company what they do). Do NOT use OR-clauses with the avoid-list keywords in the query — that drags in topical boilerplate (news articles about military gambling addiction, etc.) which causes false positives.
2. Read the snippets carefully. A company is blocked only if its core product / customers fall under one of the user's industries_avoid categories. A SaaS tool whose customers happen to include (say) a defense agency is CLEAN; a company whose core business IS an avoided category (builds weapons, runs a sportsbook) is BLOCKED.
3. Output a JSON file to .cache/find-roles/industry-output.json with one verdict per slug:

   { "<slug>": {"status": "clean" | "blocked" | "skipped", "reason": "<one sentence>", "company_name": "<humanized>"} }
   

Why LLM judgment, not regex: keyword regex over WebSearch snippets has high false-positive rate. SEO-spam pages, AI-roundup articles, and topical news boilerplate frequently mention "DoD" or "gambling" without those being relevant to the company. Smoke-test verdict: regex with OR-keyword queries blocked 20/21 unrelated clean companies. The cheap regex (scripts/industry_check.py) is preserved as a fallback but is NOT the primary path.

Fallback: regex check on user-provided structured input. If the skill prompt builds a clean industry-input.json shaped like {slug: {company_name, search_hits, homepage_text}} (where searches used clean queries, not OR-keyword), the script scripts/industry_check.py --input ... will analyze it via regex derived from the user's company.industries_avoid in preferences.md (it expands each category to keyword patterns; falls back to built-in defense/gambling defaults only if none are configured). Useful for batch revalidation but not the primary flow.

Cache verdicts per slug for the run. Don't re-check a slug that already has a verdict.

2d. Phase 2: finalize — apply industry filter, sort, cap, auto-stub

python3 .agents/skills/find-roles/scripts/pipeline.py finalize \
  --workdir .cache/find-roles \
  --industry .cache/find-roles/industry.json \
  --fit .cache/find-roles/fit.json \
  --companies-root companies \
  --max-total 80 \
  --known-good-cap 30 \
  --in-review-cap 10 \
  --new-discovery-cap 40 \
  --fresh-days 14 \
  --draft-target 15 \
  --write-stubs

Set --draft-target to the N the user passed to /find-roles [N] (default 15). It caps drafting (step 4), not what gets judged or surfaced.

What this does:

• Apply fit verdicts — merges fit.json (from step 2c) into the leads: each lead gets its fit_score and match_reasons, and match_confidence is re-derived from fit_score (high ≥ 0.7, low < 0.5, else medium).
• Industry filter — for each new-discovery lead, look up <slug> in industry.json. If verdict is blocked, drop. If skipped, surface with ⚠ flag. If clean, surface normally.
• Rank by expected_value. Sort by (known-good-first, -expected_value, -industry_match, -recency_days), where expected_value = fit_score + freshness_adj + title_nudge (freshness_adj = +0.08 / 0 / −0.05 for recency tier 0 / 1 / 2; title_nudge = +0.05 for an exact title match; behavioral_adj = 0 until the learning loop). Freshness is blended into the score, so a fresh role can edge a marginally-higher-fit stale one. known-good (watchlist) companies stay a top group above the ranked pool; unjudged leads sort last. Inside the pool, order tracks expected_value, not which companies/ folder a role's company sits in — a high-fit new-discovery role outranks a low-fit in-review one. The title-confidence bucket no longer drives the sort.
• Quality floor + draft verdict. The floor is fit_score ≥ 0.5 (on raw fit, not expected_value); only floor-clearers are draftable. Among them, the top --draft-target (N, default 15) get status: drafted; every other lead (further floor-clearers, sub-floor, and unjudged) gets status: shortlisted — surfaced in final.json and the report, but not drafted. If fewer than N clear the floor, that's the reported shortfall (draft what clears it; never pad with sub-floor roles). The finalize JSON reports drafted, shortlisted, floor_clearers, unjudged, and shortfall.
• Cap: watchlist top group, then the ranked pool. Up to 30 known-good on top; then the in-review + new-discovery pool (expected_value-interleaved) capped at 50; 80 total surfaced. Unused known-good slots cascade into the pool. Surplus pool leads are dropped. (The N draft cap is applied after this, over the surfaced set.)
• Auto-stub new-discovery companies that survived the cap → minimal companies/in-review/<slug>.md files (frontmatter only, discovered_via: find-roles). Idempotent. Connects find-roles back into the /find-companies flow.

Outputs .cache/find-roles/final.json (the final ≤80 leads) and .cache/find-roles/stubs.json (the company stubs created).

Per-component CLIs still exist for debugging: scripts/auto_stub.py still runs standalone if you need to write stubs from a previously-generated stubs.json without re-running the pipeline.

3. (deprecated — Stream A in step 2a replaced this)

The cross-cutting search pass from v1 is now Stream A. No separate step.

4. For each status: drafted lead in .cache/find-roles/final.json, fetch the full posting

Draft only leads with status: "drafted" (the top-N floor-clearers, set by finalize). Leads with status: "shortlisted" (further floor-clearers beyond N, plus sub-floor and unjudged) are surfaced in the step 9 report (company, title, fit_score, the one-line match_reasons) so the user can eyeball them and request a draft, but do not fetch their JD, do not draft a file, and do not generate stubs for them. The fit floor + N cap is the v3 draftability gate; the old title gate is gone.

Single source of truth for lead metadata: .cache/find-roles/final.json. Every per-lead field — title, ats_id, posting_url, source, posted_at, location, comp_min, comp_max — is already populated there by pipeline.py finalize. The frontmatter you write in step 8 MUST be derived from final.json, never re-typed from memory, never copied from an upstream prompt, and never inferred from the JD page (the JD often omits dates the ATS adapter captured).

If you fan out to subagents for parallelism (recommended for >5 leads), each subagent prompt MUST contain only lead identifiers — (company_slug, ats_id) pairs — and explicitly instruct the subagent to read .cache/find-roles/final.json itself to look up every other field by matching on those identifiers. Never inline title, posting_url, source, posted_at, location, or salary_* into a subagent prompt — hand-retyped metadata across many leads is the single most common source of incorrect frontmatter, and the subagent will trust the prompt as authoritative. This rule exists because of a past incident where 8 of 26 drafted applications had wrong posted_at values from orchestrator copy-paste errors.

For each lead in .cache/find-roles/final.json (from step 2d), open the role's individual page at posting_url. Extract:

• Canonical job title and ATS ID (the numeric/slug ID in the URL).

• Source (which ATS — used to populate the source frontmatter field).

• The complete JD — every section the posting contains, verbatim. Do NOT summarize, do NOT trim to "the important parts." Capture all of it so the user has the full context for later reference. Specifically: the intro / role overview, the "About the company" or "About the team" paragraphs, the FULL "Responsibilities" / "What you'll do" list, the FULL "Requirements" / "What we're looking for" list (including bonus / nice-to-have items), all compensation / salary / equity / benefits details as written, location and work-arrangement details, interview process if mentioned, perks, application instructions, and any EEO / accessibility note. Preserve the original section structure (H3 subsections). Lists stay as lists. The only things you can drop are nav chrome, footer links, the "Apply now" button label, and pure visual elements (images, icons without alt text). If the posting is gated or rendered client-side and you only have a partial fetch, capture what you have and note the gap explicitly — don't substitute with a summary.

  When the fetch tool you have (WebFetch, browser, or other) accepts a prompt, give it the instruction: "Return the COMPLETE job description verbatim, preserving section headings and lists. Do not summarize."

• The application form's questions. Look for ALL of these:

  • Personal info fields — legal name, preferred name, name pronunciation, pronouns, phone, email, current city/state, country, work authorization, visa sponsorship requirement.
  • Professional links — LinkedIn, GitHub, portfolio, X/Twitter.
  • Essay / free-text questions — cover letter, "why this company", "why this role", "tell us about a project", "design process", etc.
  • Logistics — earliest start date, relocation openness, referrals, prior compensation.
  • Demographic — pronouns, gender, ethnicity, veteran status (always TODO — user fills in directly).

If you can't reach the application form (gated behind login), note that in the resulting file and draft only the cover letter — don't fabricate questions.

5. Load the Answer Bank as raw material

The Answer Bank now stores portable raw material, not finished answers. Six themes:

• identity — hard facts (name, email, phone, links, visa, location, start date, relocation, salary floor, demographic). Used verbatim.
• beliefs — stable views about how the user works, what they value (e.g. "How I think about AI in products", "What kind of company culture energizes me"). Used as substrate for essay synthesis.
• stories — specific S-A-O anecdotes from the user's career, tagged by what they illustrate (leadership, conflict, 0-to-1, scale, ambiguity, design-systems, ai-trust, etc.). Used as concrete material in essay answers.
• career — past role annotations, what's next, where heading, companies admired, hard nos.
• skills — technical stack with comfort levels, daily tools, languages, public artifacts.
• voice — writing samples for tone-matching, do-say / don't-say lists.

Read every file under each theme into memory. Parse question, tags, and body. Build two parallel structures per theme — filled entries (non-empty body, eligible for synthesis) and stubs (frontmatter set, empty body — known gaps already on file from past runs, not eligible for synthesis but also not new gaps that need a freshly-generated stub):

• identity_lookup: a Map of question (case-insensitive) → body, filled entries only
• identity_stubs: a Set of question (case-insensitive), stubs only
• beliefs, stories, career, skills, voice: lists of { slug, question, tags, body }, filled entries only
• beliefs_stubs, stories_stubs, career_stubs, skills_stubs, voice_stubs: same shape, stubs only

Stub detection: a file's body is empty if, after trimming leading/trailing whitespace, the result is the empty string. Frontmatter-only files and files containing only blank lines both count as stubs.

6. Classify each form question

For each application form question:

a) Identity / logistics questions — paste from identity_lookup verbatim.

Form-field → identity-question mapping (case-insensitive, fuzzy):

• Legal name / full name → Legal name
• Preferred name → Preferred name
• Name pronunciation / how do you pronounce → Name pronunciation
• Pronouns → Pronouns
• Email → Email address
• Phone → Phone number
• City / state → Current city / state
• Country → Country of residence
• LinkedIn → LinkedIn URL
• GitHub → GitHub URL
• Portfolio → Portfolio URL
• X / Twitter → X / Twitter URL
• Work authorization → Work authorization status
• Visa sponsorship → Visa sponsorship requirement
• Earliest start date / availability → Earliest start date
• Open to office / relocation → Relocation openness (file relocation.md)
• Demographic (gender / ethnicity / veteran status / disability) → leave as TODO: user fills in directly (never auto-fill)

For identity matches: paste the body verbatim. No contextualization. If the matched file's body is empty, write TODO: fill in answer-bank/identity/<slug>.md and flag it in the report. If no match, write TODO: <field> and suggest the user add it.

b) Essay questions — classify against the essay-pattern table in SCHEMA.md under "How AI uses each theme (fine-grained input requirements)". That table is the single source of truth for which inputs each pattern needs. Record the pattern name for each essay question so step 7 can walk its checklist.

If the question doesn't match any of the listed patterns cleanly, pick the closest match and note the mismatch in the report. Do not invent new patterns inline; if a pattern is genuinely missing, surface it so SCHEMA.md can be extended.

c) Demographic questions (gender, ethnicity, veteran status, disability) — always leave as TODO: user fills in directly. Skip step 7 for these — never auto-fill, never generate stubs.

Ranking stories when multiple satisfy a checklist input:

1. Tag overlap with the requested pattern (e.g. for "challenging project": prefer 0-to-1 > scale > ambiguity matches).
2. Tag overlap with the company's industry field (e.g. b2b for a B2B company).

Take the top 1–2 candidates per essay.

d) Always anchor to context. The Answer Bank is the user's voice; context/ is their factual ground truth.

• context/preferences.md — voice and constraint rules apply to every essay.
• context/resume.pdf — pull dates, employers, stack, and project names from here. Don't fabricate any of these.
• context/index.md — for any essay that names or describes a specific project (patterns: "Why this role?", "Tell us about a project", "Leadership example", "Design process", "Experience with AI", cover letter), follow up to two index.md entries most relevant to the essay's tag. Read file paths via Read; WebFetch URLs only when they point to the user's own site (portfolio / blog). Cap at one hop, no recursive crawl. Cite each source actually consulted in the [synthesized from: ...] tag.
• context/ inputs are best-effort. If no index.md link matches the essay's tag, degrade to resume-only synthesis. Don't write a TODO and don't stub. Gap-generating inputs are answer-bank only.

7. Gap analysis and stub generation

For each essay question classified in step 6b, walk its input checklist from SCHEMA.md:

1. For each required input (e.g. "beliefs entry tagged mission-fit"):

   • Scan the in-memory filled-entries structure for that theme. A filled entry satisfies the input if its tags: list contains the required tag (or the body intersects the JD when the requirement is e.g. "≥1 skills entry whose body intersects the JD's Requirements").
   • If no filled entry matches but a stub does (same tag, empty body), mark the input pending — a stub from a prior run is already on file. Do NOT generate a new stub.
   • Otherwise mark the input gap.

2. For each gap, generate exactly one generic, portable context-gathering question that, once answered, would unblock this and similar future essay questions. Hard rules on the generated question text:

   • Generic. No company name, no role title, no JD-specific phrasing. "What kinds of missions feel meaningful to you?" YES. "Why do you want to join Anthropic?" NO.
   • Decomposed. The question targets the underlying belief / story / skill / career fact, not the application question. The application question lives in the application file; the answer-bank entry is the upstream input that feeds many applications.
   • Reusable. Phrased so the same answer serves many future essays. "Describe a time you navigated a 0-to-1 launch with no precedent" beats "Tell me about an ambiguous launch at Stripe."
   • Specific enough to answer. Not so abstract that the user can't picture what to say. "What gives you a sense of purpose at work?" is answerable; "What do you think about work?" is not.

3. Consult the canonical stub catalog first (next section, "Canonical stubs"). If the gap matches a catalog row — by concept, not by exact phrasing — use that row's slug, question, and tags verbatim. Do NOT invent a new slug. This is the primary defense against duplicates: every subagent that hits "what city do you live in" must converge on identity/location.md, not invent state-residence.md or intended-work-location.md in parallel.

4. Only if the gap is genuinely outside the catalog: fuzzy-check against every existing answer-bank/<theme>/*.md file (filled or stub) and skip if a match exists:

   • If a file's question: shares ≥60% normalized token overlap, skip — treat the existing file as the pending stub for this gap.
   • If a file's tags: is a superset of the required tag plus any 1–2 of your proposed keyword tags, skip.
   • If the gap is semantically the same as an existing file's question (same underlying concept, even with low token overlap — e.g. "what state do you live in?" vs "what city are you based in?"), skip. Use judgment, not just token overlap.
   • Track skipped duplicates for the end-of-run report.

5. For each surviving generated question, write a stub at answer-bank/<theme>/<slug>.md:

   ---
   question: "<the generic question, verbatim>"
   tags: [<the required tag from the checklist, plus 1–3 keyword tags>]
   variant_of: null
   ---
   

   Body empty — frontmatter then end-of-file. No placeholder text, no whitespace lines.

   slug = the catalog slug if applicable; otherwise lowercased question text, alphanumerics + hyphens only, ~50 chars max. On collision, append -2, -3, etc.

Canonical stubs

Use these slugs and questions verbatim whenever a gap maps to a row below. The "Form aliases" column lists common form-field phrasings that all map to the same canonical stub — when you see any of them in an application form, do NOT mint a new stub, write a TODO that references the canonical slug.

Identity (one entry per logical field, all in answer-bank/identity/):

Slug	Canonical question	Form aliases that map here
legal-name	What is your full legal name?	full name, legal name, name on government ID
preferred-name	What name do you go by professionally?	preferred name, nickname, what should we call you
pronouns	What are your pronouns?	pronouns
email	What email address should employers use to contact you?	email, contact email
phone	What phone number should employers use to contact you?	phone, mobile, contact number
location	What city and country are you currently based in?	city, state, country, residence, current location, where are you based
linkedin	What is the URL of your LinkedIn profile?	LinkedIn, LinkedIn URL, LinkedIn profile
github	What is the URL of your GitHub profile?	GitHub, GitHub URL
twitter	What is the URL of your X / Twitter profile?	Twitter, X, X / Twitter URL
portfolio	What is the URL of your portfolio or personal website?	portfolio, personal site, website, personal website
work-authorization	Are you legally authorized to work in the country where this role is based?	work authorization, eligible to work, authorized to work in [country], US work authorization
visa-sponsorship	Do you now or will you in the future require visa sponsorship to work in this country?	visa sponsorship, immigration sponsorship, will you need sponsorship
start-date	When could you start a new role?	earliest start date, availability, when can you start
relocation-openness	Are you open to relocating for this role?	relocation, willing to relocate, open to relocation
hybrid-onsite-availability	Are you able to work from a company office on a hybrid or on-site schedule?	hybrid, on-site availability, in-office, RTO
referral-source	How did you hear about this role?	referral source, how did you hear, referred by
prior-employer-history	Have you previously worked at or interviewed with this company?	prior employment, previously interviewed, prior contact (generic — answer applies across all companies)

Demographic fields (gender, ethnicity, veteran status, disability) never get a stub. Always emit TODO: user fills in directly in the application file.

Beliefs (one entry per essay-pattern tag, all in answer-bank/beliefs/):

Slug	Canonical question	Primary tag
mission-fit	What kinds of company missions feel meaningful to you, and why?	mission-fit
culture-fit	What kinds of cultures have you thrived in vs. burned out in?	culture-fit
ethics-line	What ethical lines would you not cross for a job, and why?	ethics-line
good-design	What makes design "good" to you?	good-design
ai-in-products	How do you think about AI in the products you use and build?	ai-in-products
handling-ambiguity	How do you operate when the problem isn't clearly defined?	handling-ambiguity
collaboration	How do you collaborate with engineers, PMs, and other designers?	collaboration
disagreement	How do you handle disagreement with a colleague or leader?	disagreement

Career (all in answer-bank/career/):

Slug	Canonical question	Primary tag
what-i-want-next	What do you want in your next role that you don't have today?	what-i-want-next
companies-admired	Which companies do you admire, and what specifically about them?	companies-admired

Stories (one entry per S-A-O tag, all in answer-bank/stories/):

Slug	Canonical question	Primary tag
0-to-1	Describe a time you navigated a 0-to-1 launch with no precedent.	0-to-1
leadership	Describe a time you led without authority.	leadership
conflict	Describe a time you had significant disagreement with a teammate and how you handled it.	conflict
design-systems	Describe a design system you built or significantly contributed to.	design-systems
ai-trust	Describe a time you designed for AI transparency, trust, or user agency.	ai-trust
ambiguity	Describe a time you operated under significant ambiguity.	ambiguity
scale	Describe a time you designed for a product at significant scale.	scale
technical-depth	Describe a time your technical depth changed the outcome of a design decision.	technical-depth

Skills (all in answer-bank/skills/):

Slug	Canonical question	Primary tag
daily-tools	What tools do you reach for every day, and what comfort level do you have with each?	daily-tools
soft-skills	What soft skills do colleagues say make you effective?	soft-skills

When you encounter a gap that maps to a catalog row, the file content is fully prescribed: slug, question, and the primary tag from the table. You may add 1-3 keyword tags after the primary tag if useful, but the primary tag must come first. The body is always empty (this is a stub). 6. Record per-essay results so step 8 knows whether each input is satisfied, pending (stub on file from prior run), or just-stubbed (gap freshly stubbed this run). Pending and just-stubbed are both unsatisfied for the purposes of synthesis.

8. Draft the application

Decide the filename slug: take the job title, lowercase, strip punctuation, replace whitespace with -, limit to ~60 chars. Concat with the ATS ID: <ats-id>-<title-slug>.md.

Write the file to applications/in-review/<company-slug>/<ats-id>-<title-slug>.md with frontmatter per SCHEMA.md.

YAML quoting (CRITICAL): wrap every string value in double quotes when its content contains a :, a #, a leading -/*/&/!/?/|/>/%/@/backtick, or could be read as a YAML type (yes, no, null, a bare number, an ISO date). Job titles often contain colons (e.g. "Product Designer, Claude: Code"); the title:, url:, and location: fields are the highest-risk surfaces. An unquoted : breaks the entire dashboard's frontmatter parse, not just one row. When in doubt, quote.

Frontmatter spec:

---
title: "<exact job title from posting>"
company: <company-slug>
ats_id: "<ATS ID>"
url: "<canonical posting URL>"
source: <greenhouse|lever|ashby|workday|careers-page|other>
posted_at: <ISO YYYY-MM-DD from lead.posted_at, or null if the adapter didn't capture one>
date_found: <today YYYY-MM-DD>
salary_min: <integer or null>
salary_max: <integer or null>
location: "<as stated in posting or null>"
notes: ""
---

Body has three top-level sections in this order: ## Fit snapshot (display-only gap view), then ## Job description (verbatim posting content), then ## Application form responses (the form's questions and answers). The ## Application form responses wrapper H2 is required — the web UI splits on it to put everything above into the JD/context tab and form questions in the Answers tab.

• First emit the ## Fit snapshot block per the FIT SNAPSHOT rules below.
• Then emit ## Job description, followed by the full JD content scraped from the posting URL. Capture the entire posting as-is so the user has every piece of context they might want to reference later:
  • The role overview / team summary (intro paragraphs).
  • The "About the company" or "About the team" section if present.
  • The complete "Responsibilities" / "What you'll do" list.
  • The complete "Requirements" / "What we're looking for" list (including bonus / nice-to-have items).
  • Compensation, salary range, equity, and benefits as listed.
  • Location, work arrangement, time zones.
  • Anything else the posting includes (interview process, perks, application instructions, EEO note).
  • Cite the source URL at the very end (e.g. Source: <url>).
• Preserve the original structure with H3 subsections where the posting uses them. Lists stay as lists.
• The only things you should drop: navigation chrome, footer links, "Apply now" buttons, and visual elements that aren't textual context.
• Then emit ## Application form responses (literally — this exact heading), and for each application form question emit a ### <question text verbatim> heading followed by the synthesized answer. Do NOT mix form questions into the ## Job description section — they belong under the wrapper.

FIT SNAPSHOT — emit the ## Fit snapshot section first in the body (directly above ## Job description):

FIT SNAPSHOT (write into the application file, directly ABOVE "## Job description")

Compare the full JD's stated asks to the candidate evidence (context/resume.pdf,
context/index.md projects, the company profile). Write:

## Fit snapshot

**Strong overlap**
- <role's ask> → <matching evidence, with its source>

**Where you're light**
- <role's stated ask> → <what the evidence shows on that point, with its source>

Rules — FACTS ONLY:
- Pair each stated ask with what the evidence actually shows; cite the source
  (role + dates, a project, or "no <X> in evidence").
- No prediction of whether the user will be accepted. No reassurance
  ("often flexible"). No judgment words.
- Mark approximations as approximate (≈, ~). If the evidence is genuinely
  unclear on a requirement, write "evidence doesn't clearly show this".
- Display-only: this never affects ranking or whether a role surfaced.

ANSWER PROSE: where the user is light on a stated ask, address it by honestly
framing real experience and relevant adjacent work. NEVER inflate or invent
experience to close a gap.

The Fit snapshot is display-only context, not a form answer; it never changes ranking (which already happened in finalize) and never decides whether a role surfaced. Keep it factual: every line pairs a JD ask with what the evidence shows and names the source. No em dashes in this section (the no-em-dash rule applies to all drafted prose).

Synthesis rules — this is the critical part:

• For identity questions (legal name, phone, LinkedIn, work auth, etc.): paste the matched identity entry's body verbatim. No rewriting. These are facts, not prose. No provenance tag. If the matched entry is a stub (empty body), write TODO: fill in answer-bank/identity/<slug>.md instead. If no matching identity entry exists at all, generate a stub at answer-bank/identity/<slug>.md with the form field's label as the question:, then write the same TODO.

• For essay questions: do NOT paste any single beliefs / stories / career / skills file verbatim. Instead, synthesize — write a new answer in the user's voice that draws on the satisfied inputs identified in step 7. Pull specific phrasing, concrete details, and tonal signatures from the voice samples. The output should read like the user wrote it from scratch for this specific company/role.

  Behavior depends on the per-input results from step 7:

  • All inputs satisfied → full synthesis. End with the existing provenance tag:

    [synthesized from: answer-bank/beliefs/<slug>, answer-bank/stories/<slug>, companies/interested/<slug>.md]
    

  • Some inputs satisfied, others pending or just-stubbed → partial synthesis using only the satisfied inputs. Be honest about scope; don't pad with filler to compensate for missing inputs. End with a different tag listing the unsatisfied inputs the user still needs to answer:

    [partial - pending: answer-bank/beliefs/<slug>, answer-bank/career/<slug>]
    

    Do NOT include a [synthesized from: ...] tag in this case; the [partial - pending: ...] tag is the only provenance line.
  • All inputs unsatisfied (every required input is a stub or just-stubbed gap) → write a TODO block instead of prose. One bullet per missing input:

    TODO: needs answers for the following before this can be drafted:
    - "<question text>" — answer-bank/beliefs/<slug>.md
    - "<question text>" — answer-bank/career/<slug>.md
    

    Do not fabricate beliefs, stories, career facts, or skills.

• Always tie the synthesis to JD-specific language and company-specific signal (from the company profile under companies/interested/<slug>.md). The whole point is that the same beliefs.what-energizes-me entry produces a different "Why us?" answer for Stripe vs. Anthropic, because it's combined with different profile content.

• For demographic questions: emit a ### with the question and a paragraph saying TODO: user fills in directly — never draft demographic answers, never generate stubs for them.

Drafting guidance:

• Anchor every answer in concrete experience from context/ — the resume, projects, personal site.
• Tie the user's experience to the role's specific responsibilities. Quote the JD's language where it fits naturally.
• Reflect the user's culture.* preferences (hours/on-call, travel tolerance, async vs. synchronous, "other") in cover-letter framing where they're relevant, and surface any clear conflict between the JD and those preferences in the Fit snapshot's "Where you're light". Skip any culture field the user left blank.
• Keep cover letters tight (≤ ~400 words unless the form asks for more): one opening hook, 2–4 specific points of overlap, one logistics line if relocation/travel is relevant, sign-off.
• Avoid generic phrasing ("I'm passionate about…", "I'd love to contribute…"). Specifics are always stronger than adjectives.
• If a question genuinely can't be answered from context/, leave a clearly marked TODO: <question> paragraph rather than inventing.

9. Validate drafts against final.json, then report back

Before reporting, run the frontmatter validator to catch any regressions where the drafted application files lost or contradicted data the pipeline already captured (this guards against the orchestrator-retyping bug class):

python3 .agents/skills/find-roles/scripts/validate_drafts.py

The validator parses each newly-written applications/in-review/**/*.md, matches (company, ats_id) against .cache/find-roles/final.json, and reports two categories per field:

• Regressions — final.json had a value and the frontmatter dropped or contradicts it. Exit code 1. These are bugs to fix before reporting. The most common cause is the orchestrator hand-typing lead metadata into a subagent prompt incorrectly; the fix is to re-derive the field from final.json and edit the frontmatter.
• Enrichments — final.json was null and the frontmatter has a value (subagent extracted it from the JD body). Informational only, not a failure. Surface the count in the user-facing report so the user knows the drafts are more accurate than the pipeline output in those spots.

If regressions are found, fix them (edit the affected frontmatter lines from final.json) and re-run the validator until clean before reporting back.

After validation, give the user:

• Discovery summary from .cache/find-roles/final.json and the two pipeline.py JSON outputs (discover + finalize):
  • Total leads in each phase: merged → after exclude/location/freshness filter → after dedup → after status route → after industry filter → final (capped).
  • By fit: drafted (top-N floor-clearers) / shortlisted (the rest) / floor_clearers (total fit ≥ 0.5) / unjudged, plus shortfall (how far under the N target you fell). From finalize's JSON. This is the headline of the v3 run — how many roles got drafted vs. surfaced for an eyeball.
  • By priority: known-good / in-review / new-discovery counts in the final 80.
  • By stream: A (title-wide search) / B (interested sweep) / C (YC firehose).
  • By confidence: high / medium / low (now derived from fit_score, not the title).
  • By source: greenhouse / lever / ashby / workday / workable / custom.
  • By freshness: fresh / normal / unknown counts (from the by_recency field in finalize's JSON output, computed against the --fresh-days threshold — default 14). Lets the user see the boost working each run: if fresh is 0, the threshold is set too tight or the discovery streams aren't returning anything recent.
  • Industry filter drops: count + first 3 examples (slug, reason, matched keywords) so the user can audit.
  • Skipped (industry not verified): count + slug list. These surface with a ⚠ flag — user can manually confirm.
• Stubs auto-created: count + list of companies/in-review/<slug>.md files written this run. (User can promote any to interested/ via /applicationstatus-style move, or kick to not-interested/.)
• New application files created, grouped by company. Include the file path and a one-line "why this matched" (the lead's match_reasons).
• Shortlist (surfaced, not drafted): every status: "shortlisted" lead in final.json — floor-clearers beyond the top N, plus sub-floor and unjudged — with company, title, fit_score, and the one-line match_reasons. These include roles the title gate used to silently drop; the user can ask to draft any of them. If shortfall > 0, say so (fewer than N roles cleared the floor).
• Answer-bank reuse stats: how many essays were full-synth vs. partial-synth vs. all-TODO.
• Stubs generated this run — grouped by theme, with paths and the generated question. Example:

  Stubs generated (4):
    answer-bank/beliefs/
      - "What kinds of missions feel meaningful to you?"        mission-fit-meaningful-missions.md
      - "What cultures have you thrived in vs. burned out in?"  culture-fit-thrive-vs-drain.md
    answer-bank/career/
      - "Which companies do you admire, and why specifically?"  companies-admired-and-why.md
    answer-bank/stories/
      - "Describe a time you navigated a 0-to-1 launch..."      zero-to-one-launch-no-precedent.md
  
  → Fill them via /seed-answer-bank, then run /draft-missing-answers to backfill the
    partial / TODO essays in applications/in-review/.
  

• Stubs skipped as duplicates — count only (no need to list each).
• Identity stubs flagged — if any answer-bank/identity/*.md entries are empty stubs, list each missing field with its path so the user can fill them once and every future application auto-fills.
• Borderline roles worth a human eyeball.
• Any companies where the careers page or ATS was unreachable.

Do NOT commit. The user runs /commitandpush when ready.

Hard rules

• Never submit. This skill only creates markdown files under applications/in-review/. Never click apply, never fill external forms, never email recruiters.
• Never invent ATS IDs or URLs. If you can't find the canonical posting, skip the role and note it in the report.
• Never write a question the form didn't ask. The body should map 1:1 to the application form.
• Never re-draft an existing application. Check applications/**/<company>/*.md across all six status folders before writing — including rejected/ and archived/ (don't re-surface after a no).
• Stubs must be generic and portable. Every stub generated in step 7 must read as a question about the user (their beliefs, stories, skills, career, identity), never about a specific company, role, or application. "What kinds of missions feel meaningful to you?" YES. "Why Anthropic?" NO. If the most natural question contains a company or role name, rewrite it as the underlying generic question before writing the file.
• Never generate a stub for a demographic field. Demographic questions stay as TODO: user fills in directly forever.
• Never write a non-empty body for a stub. Stubs are frontmatter-only. No placeholder text, no "TODO" body, no whitespace lines. The empty body is the signal that this is unfilled.
• Canonical catalog takes precedence over invention. Before generating any stub, look up the gap in the catalog under step 7's "Canonical stubs" section. If it matches (by concept, not exact phrasing), use the catalog row's slug, question, and primary tag verbatim. This is what guarantees parallel subagents converge on the same filenames instead of producing state-residence.md + intended-work-location.md + location.md for the same concept.
• Always fuzzy-dedupe before writing a stub. If a filled entry or existing stub already covers the gap (≥60% token overlap on question:, or tag-set superset, or semantically equivalent question), skip and treat the existing file as the pending stub for this input. Token overlap alone is not enough; use judgment about whether two questions are asking for the same thing.
• No company-specific identity stubs. Form questions like "Have you interviewed at Anthropic before?" or "Have you worked at Figma before?" all map to the single canonical identity/prior-employer-history.md stub. Do not create prior-anthropic-interviews.md or prior-figma-employment.md — those are application-form variants of the same underlying generic question.
• Never paste a beliefs / stories / career / skills / voice file verbatim. Always synthesize — combine substrate from multiple files, plus the JD and company profile, into a fresh answer in the user's voice. The Answer Bank is raw material, not finished prose.
• Identity entries are the only ones that go in verbatim — those are facts.
• Never draft demographic answers. Leave them as TODO: user fills in directly.
• Never git mv or move existing files. This skill only writes new files under applications/in-review/.
• Never git commit — the user runs /commitandpush.
• Never use em dashes (—) in any drafted answer. Substitute with commas, periods, parentheses, or rewrite. Applies to cover letters, "Why us?" essays, project descriptions, every synthesized answer under ## Application form responses, and any voice/style note you add. Hyphens (-) and en dashes (–) are fine; only em dashes (—) are out. Verbatim JD content is exempt — keep the company's own text intact.