board-management

name	board-management
description	Board relations, governance, board meetings, reporting
version	2.0.0
tags	["executive","board","governance"]
agents	["universal"]

Board Management Skill

Comprehensive board management including governance, meeting management, and board relations.

When to Use This Skill

USE THIS SKILL when:

• Preparing for board meetings
• Board governance questions
• Board relations and communication
• Director recruitment
• Board materials preparation
• Governance compliance
• "How do we prepare for board?"
• "What do we report to the board?"
• Board meeting scheduling

DO NOT USE for:

• Investor relations (use investor-relations)
• Executive communication (use c-level-advisor)
• Financial reporting (use finance-suite)

Board Meeting Types

Regular Meetings (Monthly/Quarterly)

Meeting	Frequency	Duration	Focus
Board	Monthly or Quarterly	2-4 hours	Strategic
Committee	As needed	1-2 hours	Specific area
Executive Session	As needed	30-60 min	Closed door

Special Meetings

• Strategy Offsite: Annual, full day
• Emergency: As needed, short notice
• Election: Board member changes

Board Meeting Agenda Template

## Board Meeting Agenda
Date: [DATE]
Time: [TIME]
Location: [IN-PERSON/ZOOM]

### 1. Call to Order (5 min)
- Chair calls meeting to order
- Note quorum present

### 2. Approval of Minutes (5 min)
- Review [DATE] minutes
- Motion: Approve minutes
- Vote

### 3. CEO Report (15 min)
- Highlights
- Key metrics
- Strategic updates
- Questions

### 4. Financial Report (15 min)
- P&L summary
- Cash position
- Runway
- Questions

### 5. Committee Reports (30 min)
- [Committee 1]: [Updates]
- [Committee 2]: [Updates]

### 6. Old Business (10 min)
- [Pending items]

### 7. New Business (30 min)
- [Item 1]: Discussion + Vote
- [Item 2]: Discussion + Vote

### 8. Adjournment
- Motion to adjourn
- Next meeting date

Board Materials

Board Deck Structure

Each board meeting needs comprehensive materials delivered 7 days before:

# Board Meeting Materials
## [MONTH] [YEAR]

### Table of Contents
1. Executive Summary
2. Financials
3. Operations
4. Product
5. People
6. Strategic Items

### 1. Executive Summary
- One page summary of company state
- Key wins this period
- Key challenges
- Metrics snapshot

### 2. Financials
#### P&L Summary
- Revenue vs budget
- Gross margin
- Operating expenses
- Net income/loss

#### Cash Position
- Cash on hand
- Burn rate
- Runway (months)

#### Key Metrics
| Metric | Actual | Target | Variance |
|--------|--------|--------|----------|
| Revenue | $X | $X | X% |
| ARR | $X | $X | X% |
| Customers | X | X | X% |

### 3. Operations
- Office status
- Major vendors
- Key operational metrics

### 4. Product
- Development updates
- Launch roadmap
- Customer feedback themes

### 5. People
- Headcount
- Key hires/leaves
- Culture initiatives

### 6. Strategic Items
- [Item for discussion]
- [Item for vote]

Financial Reporting Template

## Financial Summary

### P&L (This Month)
| Line | Actual | Budget | Var % |
|------|--------|--------|-------|
| Revenue | $X | $X | X% |
| COGS | $X | $X | X% |
| Gross Margin | $X | $X | X% |
| OpEx | $X | $X | X% |
| EBITDA | $X | $X | X% |

### Cash Flow
| | This Month | Last Month |
|-----------|----------|----------|
| Starting | $X | $X |
| Operating | $X | $X |
| Investing | $X | $X |
| Ending | $X | $X |

### Runway Calculation
- Current cash: $[X]
- Monthly burn: $[X]
- Runway: [X] months

### Forecast
- Q/[Year]: $[X] expected
- Year: $[X] expected

Board Governance

Fiduciary Duties

Directors have three fiduciary duties:

Duty	Description	Example
Duty of Care	Actively participate	Attend meetings, ask questions
Duty of Loyalty	Put company first	No conflicts, disclose
Duty of Obedience	Follow laws/regs	Comply with SOX, etc

Board Committees

Typical committees and responsibilities:

Committee	Purpose	Members
Audit	Financial oversight	3+ independent
Compensation	Exec pay, equity	As appropriate
Governance	Board practices	As appropriate
Nominating	Director selection	As appropriate

Committee Charters (Summary)

Audit Committee:

• Review quarterly financials
• Oversee external auditor
• Monitor internal controls
• Risk management

Compensation Committee:

• CEO compensation
• Executive compensation
• Equity plans
• Employee bonus programs

Director Management

Director Recruitment Process

1. Define Needs
   - Skills gaps
   - Diversity goals
   - Time commitment

2. Pipeline Development
   - Network referrals
   - Executive search
   - Personal outreach

3. Screening
   - Initial call
   - In-person meetings
   - Reference checks

4. Nomination
   - Board discussion
   - Vote

5. Onboarding
   - Background check
   - Orientation
   - Mentor assignment

Director Onboarding

## New Director Onboarding

### Week 1
- [ ] Background check complete
- [ ] Signed NDA
- [ ] Meet CEO 1:1
- [ ] Meet leadership team
- [ ] Receive board materials (last 4 quarters)

### Week 2
- [ ] Review governance documents
- [ ] Deep dive on business
- [ ] Meet with advisors

### Month 1
- [ ] First board meeting
- [ ] Committee assignment
- [ ] 30-day check-in

Board Communication

Regular Communication Cadence

Communication	Frequency	Audience
Board deck	Monthly/Quarterly	Full board
Dashboard	Weekly	CEO + Chair
Emergency	As needed	Full board
Newsletter	Monthly	Full board

Communication Templates

Monthly Update Email:

Subject: [Company] Monthly Update - [Month]

Hi Board,

Quick update for [Month]:

Numbers:
- Revenue: $[X]
- ARR: $[X]
- Customers: [X]

Highlights:
- [Win 1]
- [Win 2]

Challenges:
- [Challenge 1]

What's Next:
- [Focus area]

Questions? Happy to schedule a call.

[CEO Name]

Board Resolution Template:

## Board Resolution #[NUMBER]

Subject: [TITLE]

Proposed by: [NAME]
Seconded by: [NAME]

RESOLVED, that [STATEMENT OF ACTION]

Vote:
- [Director 1]: [For/Against/Abstain]
- [Director 2]: [For/Against/Abstain]
- ...

Result: [PASSED/FAILED]

Date: [DATE]
Secretary: [NAME]

Board Compliance

Required Disclosures

Disclosure	Frequency	Audience
Form 8-K	As needed	SEC
Form 10-Q	Quarterly	SEC
Form 10-K	Annually	SEC
Proxy Statement	Annually	Shareholders

Director Compliance

• Annual ethics training
• Conflict of interest disclosure
• Insider trading compliance
• Confidentiality agreement

Quality Checklist

• Agenda prepared 7 days before
• Materials delivered 7 days before
• Quorum present
• Minutes taken
• Action items tracked
• Committee reports included
• Financials accurate
• Strategic items clear

Key Metrics

Metric	Target
Board attendance	>90%
Meeting prep days	7+
Director tenure	2-3 terms
Board engagement	Active

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Compatible Agents

• Claude Code ✅
• OpenCode ✅
• Cursor ✅
• Any SKILL.md agent ✅

See Also

• strategic-planning
• investor-relations
• c-level-advisor