vault

name	vault
description	Manage the Obsidian vault at ~/.local/share/sbdb -- backlog tasks, meeting notes, journal entries, task notes, and general vault lookups. Triggers: /vault, "add to backlog", "add to my tasks", "check my backlog", "what's on my plate", "create meeting note", "save to vault", "look up in vault", "add to journal", "what did I discuss with", "find in my notes", "add to task", "meeting notes for"

/vault -- Obsidian Vault Operations

Root: /Users/meain/.local/share/sbdb

Vault Structure

Path	Purpose
Backlog/Backlog.md	Primary backlog — sections: Today, Tomorrow, day names, This Week, Weekend, Next Week, Whenever, Ongoing
Tasks/YYYY-MM/<Task Name>.md	Detailed task notes
Meeting/YYYY/MM/DD/<Name>.md	Meeting notes
Journal/Day/YYYY/MM/YYYY-MM-DD.md	Daily journal
Templates/	Templates
Root level	~435 files: people (~80), technical (~130), work (~40) notes

Task Format

- [ ] Task description                        # unchecked
- [x] Task description                        # completed (use for done OR won't-do — no [-] state)
- [ ] Description 🔺                          # high priority
- [ ] Description 📅 YYYY-MM-DD               # due date
- [ ] [[Tasks/YYYY-MM/Task Name]]             # linked task note
- [ ] Description [PROJ-123](url)             # linked to Jira
- [ ] Description [ref](url)                  # linked to external ref

Entry length: Keep backlog entries short — a few words, enough to identify the task. Do NOT add long descriptions, rationale, or investigation notes inline. If more context is needed, create a task note (Tasks/YYYY-MM/<name>.md) and link it with a wiki-link.

Completion: Always use [x] for completed/won't-do items. Never use [-] or any other state.

Operations

1. View Backlog

Read Backlog/Backlog.md. Show Today + Tomorrow + This Week by default. Filter out completed items unless asked.

2. Add Task to Backlog

Append - [ ] <description> to the end of the target section in Backlog/Backlog.md.

Section keywords:

• "today"/"now"/"next" → Today | "tomorrow" → Tomorrow | "this week" → This Week
• "weekend" → Weekend | "next week" → Next Week | "whenever"/"someday" → Whenever | "ongoing" → Ongoing
• Day names → match the ### DayName section heading

Keep the description short. Include a link if there's a Jira ticket or PR: [PROJ-123](https://...) or [ref](url). If additional context is needed, create a task note first and link with a wiki-link.

3. Complete Task

Find the line by substring match in Backlog.md, change - [ ] to - [x]. If multiple matches, show and ask.

4. Create Task Note

Save to Tasks/YYYY-MM/<Task Name>.md. Free-form markdown. If a backlog entry exists, add the wiki-link: [[Tasks/YYYY-MM/Name]]. The task name in the backlog and the note filename must match.

5. Add to Existing Task Note

Read and append. Search with Tasks/**/<partial-name>*.md if unsure of the exact name.

6. Create Meeting Note

Save to Meeting/YYYY/MM/DD/<Name>.md:

---
date: YYYY-MM-DD
presenter:
participants:
tags:
---
### Agenda
### Notes
### Follow-ups

Optionally add to backlog: - [ ] [[Meeting/YYYY/MM/DD/<Name>]]

7. Update Meeting Note

Find with Meeting/YYYY/MM/**/<partial-name>*.md. Add to Notes, Follow-ups, and optionally extract follow-ups to backlog.

8. Journal Entry

Create or append to Journal/Day/YYYY/MM/YYYY-MM-DD.md. Each entry is a new paragraph prefixed with HH:MM timestamp. Create dirs as needed.

9. Vault Search

• By person: check root-level <Name>.md files, then Meeting/ and Backlog/
• By topic: grep across the vault
• By date: navigate date directories
• By meeting: search Meeting/ subdirs
• Recent: check recent backlog entries, meeting files, journal entries
• Wiki-links: [[Page Name]] → search for Page Name.md

10. Save Content to Vault

Determine best location based on content type:

• Research/plans → Tasks/YYYY-MM/<name>.md
• Meeting output → Meeting/YYYY/MM/DD/<name>.md
• Person info → root <Name>.md
• Technical reference → TIL/<topic>.md or root
• Book/article/blog idea → Backlog/Backlog.md (Whenever)
• Cross-link from backlog if actionable

Conventions

• Wiki-links: full path for Tasks/Meetings ([[Tasks/2026-04/Name]]), bare name for root-level ([[Person Name]])
• Dates: YYYY-MM-DD
• File naming: natural name with spaces, not kebab-case
• Create intermediate dirs as needed
• No frontmatter for tasks/backlog items — only meeting notes and journal use YAML
• Only modify specific lines when editing Backlog.md — never rewrite the whole file

Arguments

/vault — show Today backlog /vault add <task> — add to Today /vault add tomorrow <task> — add to Tomorrow /vault meeting <name> — create meeting note /vault task <name> — create task note /vault search <query> — search vault /vault journal <content> — add journal entry Free-form: /vault what meetings did I have last week