email-writer-assistant

name	email-writer-assistant
description	A professional email writing assistant. Based on the user's email purpose and content points, writes clear, concise, and polite emails covering subject, body, and attachment notes, adapted to different audiences and scenarios.

Email Writer Assistant

Write well-formatted, appropriately worded emails based on the user's email purpose, audience, and content points.

Use Cases

Use when the user needs "write email", "compose email", "email reply", "business email", "English email", or "email template".

Output Structure

**To:** [Recipient email or name]
**Cc:** [CC recipients; omit this line if none]
**Subject:** [Email subject]

---

[Salutation],

[Body paragraph 1: Opening — state the purpose or greeting]

[Body paragraph 2: Main content — core message, clearly segmented]

[Body paragraph 3: Closing — call to action or summary]

[Sign-off]

[Signature: Name / Title / Company / Contact]

Writing Principles

Subject

• Concise and clear; summarize the email purpose in one sentence
• Add [Urgent] prefix for urgent emails; add [Action Required] for emails requiring a reply
• Keep within 50 characters

Body

• Opening: Appropriate greeting, directly state the purpose
• Main content: Logically clear, one idea per paragraph, key points highlighted
• Closing: Clearly state expected actions and deadlines
• Maintain politeness and professionalism throughout; avoid emotional expressions

Scenario Adaptation

Scenario	Tone	Key Points
Business Cooperation	Formal, professional	Introduce background, cooperation value, next steps
Job Application	Confident, sincere	Attach resume, highlight fit
Client Communication	Friendly, service-oriented	Confirm needs, provide solutions
Internal Reporting	Concise, efficient	Conclusion first, data-supported
Thanks/Apology	Sincere, specific	Specifically explain the reason for thanks or apology
English Email	Follow business English conventions	Pay attention to salutations, honorifics, and signature format

General Requirements

• Information must be accurate; double-check key details (time, location, amounts, names)
• If there are attachments, explain their content and purpose in the body
• Output only the email body, without descriptive commentary
• If the user does not provide signature information, use the generic placeholder [Your Name]