email-automation

name	email-automation
description	Use when automating email workflows, templates, and campaigns with Gmail MCP integration
domain	productivity
author	oyi77
license	Apache-2.0
subdomain	productivity
tags	["email","productivity","time-management","tools","workflow"]
allowed-tools	["Bash(gmail:*)","MCP(gmail-mcp:*)","MCP(nineteen-blocks:*)"]
version	1.0.0

Email Automation

When to Use

Trigger phrases:

• "email automation"
• "Help me with email automation"

Use cases:

• When the task matches this skill's domain expertise

When NOT to use:

• For tasks outside this skill's scope

Automate email workflows, create templates, and manage campaigns using Gmail and MCP integrations.

When NOT to Use

• When the tool already handles the workflow natively
• For personal preferences that do not affect output quality
• When the overhead of the system exceeds the time saved

Overview

Email Automation enhances workflow optimization with proven systems and tools.

Daily Workflow

1. Plan — Review priorities and set daily objectives
2. Execute — Focus blocks with minimal interruptions
3. Review — End-of-day reflection and tomorrow's prep

Frameworks

• GTD (Getting Things Done) — Capture, clarify, organize, reflect, engage
• Pomodoro — 25min focus + 5min break cycles
• Eisenhower Matrix — Urgent/Important prioritization
• Time Blocking — Dedicated blocks for deep work

Tools

• Task management (Todoist, Notion, Linear)
• Calendar blocking for focus time
• Note-taking for capture and reference
• Automation for repetitive tasks

Tips

• Batch similar tasks together
• Protect deep work time ruthlessly
• Review and adjust systems weekly
• Eliminate before optimizing

Workflow

# Example: Task prioritization (Eisenhower Matrix)
def prioritize(tasks: list[dict]) -> dict:
    matrix = {"urgent_important": [], "important": [], "urgent": [], "neither": []}
     task  tasks:
         task[]  task[]:
            matrix[].append(task)
         task[]:
            matrix[].append(task)
         task[]:
            matrix[].append(task)
        :
            matrix[].append(task)
     matrix