ic-escalation-router

name	ic-escalation-router
description	Routes customer escalations to the appropriate internal team with structured documentation, severity classification, and tracking. Ensures escalations reach the right people with full context and tracks through to resolution. Use when asked to escalate an account issue, route a customer problem to engineering or product, create an escalation ticket, manage the escalation process, or when any customer issue needs internal team involvement beyond the CSM. Also triggers for questions about escalation management, internal routing, cross-functional issue resolution, or escalation tracking.
license	MIT
metadata	{"author":"Stephen Rogan","version":"1.0.0","pillar":"internal-coordination","category":"coordination-engine"}

Escalation Router

Routes escalations to the right internal team with structured briefs, tracks resolution, and ensures nothing falls through the cracks. Part of the Internal Coordination pillar.

This is a routing, documentation, and tracking skill. It ensures the right people see the right information at the right time. The CSM decides what to escalate and at what severity; this skill handles the mechanics of getting it there and following through.

When to Run

• Triggered: When CSM initiates an escalation (sets escalation flag in CRM or requests escalation)
• On-demand: When routing needs to be determined for a new issue
• Continuous: Monitors active escalations for stalls and SLA breaches

Core Execution Logic

Step 1: Classify the Escalation

Determine the category, severity, and routing target:

Category	Routes To	Typical Trigger	Response SLA
Product defect (bug)	Engineering via support platform	P1/P2 ticket not resolved within SLA	4 hours acknowledge, 24-72 hours resolution depending on severity
Feature gap (blocking)	Product management	Customer blocked by missing capability, affecting retention	48 hours acknowledge, 2 weeks decision on approach
Service failure	CS leadership + support leadership	SLA breach, repeated failures, relationship damage	4 hours acknowledge, 24 hours remediation plan
Commercial dispute	CS leadership + finance	Billing issue, contract disagreement, pricing complaint	48 hours acknowledge, 1 week resolution
Relationship at risk	CS leadership	Champion departure, competitive threat, strategic account declining	24 hours acknowledge, CSM + manager strategy session within 48 hours
Executive intervention	CRO or CEO office	Strategic account, board-level relationship, existential churn risk	Same day acknowledge, executive response within 48 hours

Step 2: Generate Escalation Brief

Invoke cc-internal-brief-writer with escalation context. Every brief follows this structure:

Headline (one line): What is happening, to which customer, and what is at stake. Example: "API latency issue affecting Acme Corp -- P1 open 12 days, EUR 85k ARR, renewal in 67 days"

Customer impact (2-3 sentences): How this affects the customer's business. Not just "they are unhappy" but "their analytics team cannot run reports, costing them an estimated 4 hours per week in manual workarounds."

Timeline (chronological):

• When the issue started
• Each escalation step taken, with date and outcome
• Current status

Resolution attempts (what has been tried):

• Every prior attempt to resolve, with the outcome of each
• This prevents the receiving team from re-trying approaches that have already failed

Specific ask (what you need):

• Not "please help" but "we need engineering to investigate the API latency on this account's instance and provide a fix or timeline by [date]"
• Include the definition of "resolved" from the customer's perspective

Customer communication status:

• What the customer has been told
• What they expect (specific timeline, specific outcome)
• Their current sentiment (patient, frustrated, threatening churn)

Commercial context (when relevant):

• ARR, renewal date, expansion pipeline
• Financial impact of losing this account

Step 3: Route and Confirm Receipt

1. Send the brief to the identified team via the configured channel (Slack for urgent, email for standard, ticketing system for trackable)
2. Log the escalation with: ID, timestamp, category, severity, routing target, brief content
3. Start the acknowledgement clock (4 hours for critical, 24 hours for standard)
4. If no acknowledgement within the SLA: automatically re-route with escalation to the team's manager and a note that the initial routing was not acknowledged

Step 4: Track Resolution

Monitor the escalation lifecycle:

Status	Definition	Trigger for Next Status
Routed	Brief sent to receiving team	Acknowledgement received
Acknowledged	Receiving team confirms receipt and assigns owner	Work begins
In progress	Active work on resolution	Resolution delivered or status update due
Stalled	No progress for 48 hours (critical) or 5 business days (standard)	Re-escalation flag to CSM + manager
Resolved	Receiving team confirms fix/response delivered	CSM confirms customer is satisfied
Closed	CSM confirms resolution is complete from the customer's perspective	Escalation archived

Status update cadence:

• Critical escalations: daily update to CSM, automatic stall detection at 48 hours
• Standard escalations: update every 3 business days, stall detection at 5 business days

Step 5: Generate Escalation Report

Weekly summary for CS leadership:

{
  "report_date": "2026-03-10",
  "active_escalations": 7,
  "new_this_week": 3,
  "resolved_this_week": 2,
  "stalled": 1,
  "average_resolution_time_days": 4.2,
  "escalations": [
    {
      "id": "ESC-2026-0342",
      "account": "Acme Corp",
      "category": "product_defect",
      "severity": "critical",
      "status": "in_progress",
      "days_open": 5,
      "owner": "Mike Ross (Eng Lead)",
       
       
       
    
  
   
     
     
     
  

Handoff to Human

Decision Point	Context Provided	What the Human Decides
Escalation initiation	Account context, issue details	Whether to escalate, at what severity, and how urgently. Not every issue warrants escalation
Severity classification	Suggested severity with rationale	Whether the suggested severity is correct. The CSM may override based on relationship context
Re-escalation	Stall notification with timeline and history	Whether to push harder, accept the timeline, or find an alternative path
Customer communication	Escalation status updates	What to tell the customer and when. Managing expectations during an escalation is pure human skill
Resolution confirmation	Receiving team's "resolved" status	Whether the resolution actually addresses the customer's need from their perspective

Confidence and Limitations

• High confidence for routing logic and brief generation -- structured classification and documentation with defined rules
• High confidence for status tracking and stall detection -- timestamp-based monitoring with defined thresholds
• Medium confidence for severity classification -- the skill classifies based on defined criteria (ticket severity, ARR, renewal proximity), but the CSM may assess severity differently based on relationship context or cumulative frustration
• Low confidence for resolution timeline estimation -- how quickly an internal team resolves an issue depends on their capacity, competing priorities, and technical complexity. The SLAs are targets, not guarantees
• Cannot guarantee that the receiving team will act within the expected timeframe
• Cannot assess whether escalation is the right approach vs. a direct conversation, a workaround, or accepting the limitation
• Cannot navigate internal politics -- if the receiving team is resistant or under-resourced, the CSM must advocate through relationship and influence, not routing mechanics

Dependencies

Required:

• CRM API (escalation tracking, account context)
• Internal messaging (Slack or email for routing)
• cc-internal-brief-writer (brief generation)

Strongly recommended:

• bi-account-brief (full account context for briefs)
• lo-sla-monitor (for SLA breach-triggered escalations)
• Support platform (for ticket-linked escalations)

Downstream consumers:

• ic-cross-func-prep (escalation committee materials)
• ic-internal-notifier (escalation status notifications)
• cc-report-generator (weekly escalation summary)

References

• references/routing-rules.md -- Complete routing table, acknowledgement SLAs, and re-escalation protocols