acc-non-recordable-crash-documentation

name	acc-non-recordable-crash-documentation
description	Use this skill to document crashes that don't qualify as DOT-recordable. Covers what to track, why it matters, and insurance/CSA implications.

Non-Recordable Crash Documentation

Not every crash is DOT-recordable. But you should document all crashes — many implications come from non-recordable events.

What's NOT recordable (per § 390.5)

• Crash with no injuries AND no fatality AND vehicles drove away (no tow-away)
• Crash with property damage only (damage was repaired without towing)
• Crash where driver got out of vehicle, walked around, drove home

What's recordable

• Crash with injury requiring medical treatment off-scene
• Crash with fatality
• Crash with disabling damage requiring tow-away

Why document non-recordable crashes

• Insurance implications: even minor crashes affect insurance rates
• Driver pattern: 3 non-recordable crashes in a year = pattern of behavior to address
• Liability protection: documenting all events shows good faith management
• Subrogation: tracking minor crashes supports later subrogation claims
• Crash Preventability Program: even non-recordable can be filed if patterns matter

What to document

• Date + time + location
• Driver involved
• Vehicle involved
• Other party (if any)
• Police report (if filed)
• Photos
• Witness contact info
• Damage estimates
• Insurance involvement
• Preventability assessment

What NOT to include in DOT accident register

• Non-recordable crashes (they don't go in the official register)
• Mechanical breakdowns
• Driver-only "incidents" (e.g., backing into post in parking lot — but document separately)

How to track separately

• "Incident log" or "near-miss log" — informal carrier records
• Driver coaching log
• Insurance claim history
• Subrogation tracking

Insurance considerations

• Non-recordable crashes still affect commercial truck insurance rates
• Insurance carriers may consider any incident
• Pattern of incidents triggers higher renewal rates
• Compass tracks all incidents for insurance reporting

Compass tracking

• Records BOTH recordable + non-recordable
• DOT-recordable flag for register
• Separate incident log for non-recordable
• Driver coaching pattern detection
• Insurance + subrogation reference

CFR citations

• 49 CFR § 390.5
• Insurance Practice

How Compass surfaces this

Searchable in Compass Ask. Runs against carrier fleet data when invoked from the relevant tracker. Read-only; no actions without explicit user approval.

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X3 Compass turns these skills into a complete operational platform: driver qualification files, drug & alcohol consortium, MVR pulls, hours-of-service tracking, hazmat shipping, IFTA filing, FMCSA audit prep, and DataQ dispute drafting — all CFR-cited, all in one place.

This skill is published under the X3 Compass open skills initiative. Contributions welcome at https://github.com/x3fleetsafety/skills