move-out-administration

name	Move-Out Administration
slug	move_out_administration
version	0.1.0
status	draft
category	residential_multifamily
subsystem	residential_multifamily
pack_type	workflow
targets	["claude_code"]
stale_data	Jurisdiction-specific security-deposit accounting rules (return window, itemization format, statutory interest) and final-ledger reconciliation rules drift; all live in overlays. Damage charge schedules and fair wear-and-tear benchmarks come from reference libraries, not from skill prose.
applies_to	{"segment":["middle_market"],"form_factor":["garden","walk_up","wrap","suburban_mid_rise","urban_mid_rise"],"lifecycle":["stabilized","renovation","lease_up","recap_support"],"management_mode":["self_managed","third_party_managed","owner_oversight"],"role":["property_manager","assistant_property_manager"],"output_types":["checklist","memo","email_draft"],"decision_severity_max":"action_requires_approval"}
references	{"reads":["reference/normalized/approval_threshold_defaults.csv","reference/normalized/move_out_documents__{jurisdiction}.yaml","reference/normalized/damage_charge_schedule__{org}.csv","reference/normalized/unit_turn_cost_library__{market}.csv"],"writes":[]}
metrics_used	["turnover_rate","average_days_vacant","make_ready_days","notice_exposure","bad_debt_rate"]
escalation_paths	[{"kind":"disputed_damage_charges","to":"property_manager -> regional_manager -> approval_request(row 13 if waived)"},{"kind":"security_deposit_statutory_deadline","to":"property_manager (hard date) -> regional_manager escalation if missed"},{"kind":"fair_housing_flag","to":"approval_request(row 3)"}]
approvals_required	["damage_charge_waiver_above_threshold","non_standard_final_ledger"]
description	Coordinates every step from notice-to-vacate through unit transfer to the turn workflow. Produces the move-out inspection checklist, assembles the final ledger and statutorily-compliant security-deposit statement, handles damage charge disputes, and hands off to the turn workflow. Enforces jurisdiction-specific return deadlines.

Move-Out Administration

Workflow purpose

Turn a notice-to-vacate into a reliable, fair, fully documented move-out that clears the lease, reconciles the final ledger, meets statutory deposit-handling deadlines, and hands off to workflows/unit_turn_make_ready without information loss.

Trigger conditions

• Explicit: "process move-out for unit X", "final ledger for resident Y", "security deposit return", "move-out inspection".
• Implicit: NoticeEvent filed; lease approaching end_date without renewal; judgment-ordered move-out from workflows/delinquency_collections.
• Recurring: daily scan of upcoming move-outs inside the notice window.

Inputs (required / optional)

Input	Type	Required	Notes
Lease record + NoticeEvent	record	required	end_date, vacate_date, reason
Resident ledger (current)	table	required	balance, open charges, prepaid
Jurisdiction move-out rules overlay	yaml	required	deposit return window, itemization
Damage charge schedule	csv	required	per-item charges bounded by overlay
Turn cost library	csv	optional	supports classic vs. renovation-tier estimate
Move-out inspection record	record	required post-inspection	photos, notes, damage list

Outputs

Output	Type	Shape
Move-out checklist	checklist	owner, due date, deadline
Inspection brief	memo	damages list with citations to schedule
Final ledger	statement	per jurisdiction format, draft_for_review
Security-deposit statement	statement	statutory format, legal_review_required
Turn handoff record