| name | meeting-notes |
| description | Use this skill when the user provides a transcript, rough notes, voice-note summary, email recap, call summary, or messy meeting dump and wants clean meeting notes. Triggers on phrases like summarize this meeting, meeting notes, extract action items, decisions made, clean up these notes, call recap, standup notes, sales call notes, 1:1 notes, retrospective notes, and turn this transcript into notes. Use it to separate context, decisions, action items, discussion points, owners, deadlines, and open questions. |
Meeting Notes
Turn messy meeting input into clean, structured, actionable output.
1. Input Types Accepted
| Input | What you do |
|---|
| Raw transcript (speaker-labeled) | Full extraction — decisions, actions, discussion |
| Rough bullet dump | Organize, clarify, identify actions |
| Voice note summary (from audio) | Clean and structure the summary |
| Paste of key points | Format into standard template |
| Email thread recap | Extract decisions and next steps |
| "Here's what we discussed" free text | Same as rough bullet dump |
2. Extraction Framework
Read the input and extract these 5 things in order:
1. Context Block
- Meeting title/type (standup, 1:1, kickoff, retrospective, sales call, etc.)
- Date (if mentioned or use "Date: [not provided]")
- Attendees (if mentioned)
- Duration (if mentioned)
2. Decisions Made
Decisions = things that were agreed upon with no more discussion needed.
- State them as completed facts: "Decided to X" not "We might X"
- Include who owns the decision if mentioned
- If a decision reverses a previous one, note that
3. Action Items
Each action item needs:
- What — specific deliverable, not vague ("send invoice to client" not "handle billing")
- Who — owner (use initials or name if given; "Unassigned" if nobody claimed it)
- When — deadline (if given; "No deadline set" if not)
Format: - [ ] [OWNER] [Action] — [Deadline]
4. Key Discussion Points
Points that were discussed but didn't result in a decision or action. These are context for people who weren't in the meeting.
- Keep to 3-7 bullets
- Quote exact wording for important statements (use " ")
- Flag unresolved questions with ❓
5. Follow-Ups / Open Questions
Unresolved items that need to be revisited:
- Questions that weren't answered
- Topics explicitly deferred to a future meeting
- Risks or concerns raised but not addressed
3. Output Template
# Meeting Notes — [Meeting Title]
**Date:** [date]
**Type:** [Standup / 1:1 / Kickoff / Retrospective / Sales Call / etc.]
**Attendees:** [Names or "Not recorded"]
**Duration:** [N minutes or "Not recorded"]
---
## Decisions
- ✅ [Decision 1] — agreed by [who]
- ✅ [Decision 2]
- ✅ [Decision 3]
---
## Action Items
- [ ] **[Name/Role]** — [Specific action] — _Due: [date/timeframe]_
- [ ] **[Name/Role]** — [Specific action] — _Due: [date/timeframe]_
- [ ] **Unassigned** — [Action nobody claimed] — _Due: TBD_
---
## Key Discussion Points
- [Topic A]: [1-2 sentence summary of what was discussed]
- [Topic B]: [summary]
- ❓ [Unresolved question raised in discussion]
---
## Open Questions & Follow-Ups
| Question / Topic | Owner | Target date |
|---|---|---|
| [Unresolved question] | [name or TBD] | [date or next meeting] |
---
## Notes
[Any other context worth preserving — tone, mood, off-agenda items, parking lot topics]
4. Meeting Type Variations
Standup / Daily Sync
Simplify to:
- Yesterday: [what each person did]
- Today: [what each person is doing]
- Blockers: [anything blocking progress]
- Action items: [any follow-ups surfaced]
Retrospective
Organize into:
- What went well: [bullet list]
- What didn't go well: [bullet list]
- Experiments / Improvements: [what team will try differently]
- Action items: [concrete changes to make]
Sales / Discovery Call
Emphasize:
- Prospect context: company, role, situation
- Pain points expressed: [their words, in quotes ideally]
- Interest level: [hot / warm / cold]
- Objections raised: [and any responses given]
- Agreed next step: [specific — "send proposal by Friday" not "follow up"]
1:1
- Topics discussed
- Feedback shared (manager → report, and report → manager)
- Goals / priorities reconfirmed
- Action items
5. Quality Rules
- Be specific — "John will send the contract by Friday 5pm" not "someone handles the contract"
- Active voice — "Sarah owns this" not "this was owned by Sarah"
- Flag ambiguity — if you can't tell who owns something, mark as [Unassigned] and note in open questions
- No padding — if a topic wasn't covered, omit that section rather than write "N/A"
- Quote exact language for decisions and important commitments (avoids misinterpretation)
- Separate discussion from action — discussion is context, action items are commitments
