meeting-notes

name

meeting-notes

description

Use this skill when the user provides a transcript, rough notes, voice-note summary, email recap, call summary, or messy meeting dump and wants clean meeting notes. Triggers on phrases like summarize this meeting, meeting notes, extract action items, decisions made, clean up these notes, call recap, standup notes, sales call notes, 1:1 notes, retrospective notes, and turn this transcript into notes. Use it to separate context, decisions, action items, discussion points, owners, deadlines, and open questions.

Meeting Notes

Turn messy meeting input into clean, structured, actionable output.

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1. Input Types Accepted

Input	What you do
Raw transcript (speaker-labeled)	Full extraction — decisions, actions, discussion
Rough bullet dump	Organize, clarify, identify actions
Voice note summary (from audio)	Clean and structure the summary
Paste of key points	Format into standard template
Email thread recap	Extract decisions and next steps
"Here's what we discussed" free text	Same as rough bullet dump

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2. Extraction Framework

Read the input and extract these 5 things in order:

1. Context Block

• Meeting title/type (standup, 1:1, kickoff, retrospective, sales call, etc.)
• Date (if mentioned or use "Date: [not provided]")
• Attendees (if mentioned)
• Duration (if mentioned)

2. Decisions Made

Decisions = things that were agreed upon with no more discussion needed.

• State them as completed facts: "Decided to X" not "We might X"
• Include who owns the decision if mentioned
• If a decision reverses a previous one, note that

3. Action Items

Each action item needs:

• What — specific deliverable, not vague ("send invoice to client" not "handle billing")
• Who — owner (use initials or name if given; "Unassigned" if nobody claimed it)
• When — deadline (if given; "No deadline set" if not)

Format: - [ ] [OWNER] [Action] — [Deadline]

4. Key Discussion Points

Points that were discussed but didn't result in a decision or action. These are context for people who weren't in the meeting.

• Keep to 3-7 bullets
• Quote exact wording for important statements (use " ")
• Flag unresolved questions with ❓

5. Follow-Ups / Open Questions

Unresolved items that need to be revisited:

• Questions that weren't answered
• Topics explicitly deferred to a future meeting
• Risks or concerns raised but not addressed

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3. Output Template

# Meeting Notes — [Meeting Title]

**Date:** [date]
**Type:** [Standup / 1:1 / Kickoff / Retrospective / Sales Call / etc.]
**Attendees:** [Names or "Not recorded"]
**Duration:** [N minutes or "Not recorded"]

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## Decisions

- ✅ [Decision 1] — agreed by [who]
- ✅ [Decision 2]
- ✅ [Decision 3]

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## Action Items

- [ ] **[Name/Role]** — [Specific action] — _Due: [date/timeframe]_
- [ ] **[Name/Role]** — [Specific action] — _Due: [date/timeframe]_
- [ ] **Unassigned** — [Action nobody claimed] — _Due: TBD_

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## Key Discussion Points

- [Topic A]: [1-2 sentence summary of what was discussed]
- [Topic B]: [summary]
- ❓ [Unresolved question raised in discussion]

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## Open Questions & Follow-Ups

| Question / Topic | Owner | Target date |
|---|---|---|
| [Unresolved question] | [name or TBD] | [date or next meeting] |

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## Notes

[Any other context worth preserving — tone, mood, off-agenda items, parking lot topics]

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4. Meeting Type Variations

Standup / Daily Sync

Simplify to:

• Yesterday: [what each person did]
• Today: [what each person is doing]
• Blockers: [anything blocking progress]
• Action items: [any follow-ups surfaced]

Retrospective

Organize into:

• What went well: [bullet list]
• What didn't go well: [bullet list]
• Experiments / Improvements: [what team will try differently]
• Action items: [concrete changes to make]

Sales / Discovery Call

Emphasize:

• Prospect context: company, role, situation
• Pain points expressed: [their words, in quotes ideally]
• Interest level: [hot / warm / cold]
• Objections raised: [and any responses given]
• Agreed next step: [specific — "send proposal by Friday" not "follow up"]

1:1

• Topics discussed
• Feedback shared (manager → report, and report → manager)
• Goals / priorities reconfirmed
• Action items

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5. Quality Rules

• Be specific — "John will send the contract by Friday 5pm" not "someone handles the contract"
• Active voice — "Sarah owns this" not "this was owned by Sarah"
• Flag ambiguity — if you can't tell who owns something, mark as [Unassigned] and note in open questions
• No padding — if a topic wasn't covered, omit that section rather than write "N/A"
• Quote exact language for decisions and important commitments (avoids misinterpretation)
• Separate discussion from action — discussion is context, action items are commitments