| name | trade-documentation-checklist |
| scope | co-export |
| description | Guides the Trade Documentation Specialist through assembling a complete, internally consistent trade document package (invoice, packing list, B/L, certificate of origin) and reviewing letter-of-credit terms against UCP 600 for discrepancy risk.
|
| version | 1.0.0 |
| last_reviewed | 2026-08-08T00:00:00.000Z |
| status | active |
| owner | trade-documentation-specialist |
| prerequisites | none |
Context
Use in Phase 3 once upstream compliance findings (HS code, origin criterion/certification method,
export control clearance) are available. This skill assembles and checks consistency — it does
not re-derive classification, origin, or control status.
When to Use
- Shipment is ready to move and a full document set needs to be prepared
- Client has received L/C terms and needs a discrepancy-risk review before accepting
- A document inconsistency (HS code, value, quantity, origin claim) needs to be tracked down
Execution Steps
- Confirm Upstream Inputs: Verify the HS code, origin criterion and certification method, and
export control/license status are all confirmed before drafting final documents — draft with
placeholders if any are still pending.
- Compile Document Checklist: Determine the full required document set for this specific
shipment (commercial invoice, packing list, B/L or AWB, certificate of origin, export license
if applicable, insurance certificate) based on its compliance profile.
- Populate Compliance-Sourced Fields: Every field sourced from a compliance finding (HS code,
origin claim, license number) must be traceable to the specialist agent that determined it —
never fill a field with an unsourced guess.
- Consistency Verification: Cross-check that HS code, declared value, quantity, and origin
claim are identical across every document in the set.
- Prepare Certificate of Origin: Use the format and certification method
fta-origin-analyst determined is required.
- L/C Terms Review (if applicable): Check letter-of-credit terms against UCP 600 for
shipment-deadline feasibility, required-document-list completeness, and consistency between the
L/C's goods description and the classified HS code.
- Flag, Don't Reconcile: If an inconsistency is found across the document set, flag it
explicitly rather than silently picking one value to resolve it.
- Handoff: Pass the finalized document set to
logistics-coordinator once shipment is ready
to move.
Output Format
- Document checklist with per-document status (drafted / pending compliance input / final)
- Draft document templates with compliance-sourced fields populated
- L/C discrepancy risk review with specific clause citations
Related Skills
- fta-origin-determination
- export-control-screening
