board-meeting-summary

name	board-meeting-summary
language	en
description	Produces a structured, objective summary of corporate board meetings covering metadata, quorum, attendance, conflicts, resolutions with vote counts, committee reports, and significant corporate actions. Use when summarizing board minutes, creating a corporate governance record, or preparing a post-meeting recap for officers, shareholders, or regulators.

Board Meeting Summary

Generates an official, concise board meeting summary suitable for the corporate minute book.

Quick Start

1. Collect inputs: agenda, minutes/notes, attendance list, resolutions, committee reports.
2. Populate every section below. Mark missing information as UNKNOWN and flag it in the Issues checklist.
3. Review against Guidelines before finalizing.

Output Sections

1. Meeting Metadata

Field	Value
Date
Time (start/end)
Location
Format (in-person/virtual/hybrid)
Notice/Waiver
Quorum (required/present)
Chair
Secretary/Recorder

2. Attendance

Role	Name	Status	Notes
Director		Present / Absent (Excused/Unexcused)
Officer		Present
Guest/Advisor		Present

3. Conflicts & Recusals

Person	Matter	Disclosure	Recusal	Notes
		Yes/No	Yes/No

4. Agenda Items

#	Topic	Discussion Summary	Decision/Outcome	Follow-up
1

5. Resolutions

#	Summary (or verbatim text)	Vote (For/Against/Abstain/Recused)	Result
1			Approved/Denied/Tabled

6. Significant Corporate Actions

Check all that apply. For each, add a short action summary with any conditions or limits.

• Financial statement/audit report approval
• Dividends or distributions
• Major contracts/transactions
• Stock issuance/repurchase
• Officer election/removal
• Bylaw or policy amendments
• M&A or asset sales
• Financing/borrowing authorization
• Litigation or claims decisions
• Other material actions

7. Committee Reports

Committee	Key Findings/Recommendations	Board Action
		Accepted/Modified/Deferred

8. Executive Session

Note occurrence and general subject only. Do not disclose privileged content unless explicitly instructed.

9. Closing

Announcements, next meeting date/time (if set), adjournment time.

10. Issues / Missing Information

• Missing quorum/notice detail
• Missing vote counts
• Missing resolution text/summary
• Missing attendance confirmations
• Other: ___

Guidelines

• Neutral tone — do not editorialize or speculate.
• Precise votes — always include exact counts; identify abstentions and recusals.
• Summarize, don't reproduce — condense discussion; do not copy presentations verbatim.
• Verify compliance — confirm recordkeeping against bylaws and governing law; do not assert compliance unless verified.
• Preserve privilege — exclude attorney-client content or legal strategy unless specifically directed.