| name | board-meeting-summary |
| language | en |
| description | Produces a structured, objective summary of corporate board meetings covering metadata, quorum, attendance, conflicts, resolutions with vote counts, committee reports, and significant corporate actions. Use when summarizing board minutes, creating a corporate governance record, or preparing a post-meeting recap for officers, shareholders, or regulators. |
Board Meeting Summary
Generates an official, concise board meeting summary suitable for the corporate minute book.
Quick Start
- Collect inputs: agenda, minutes/notes, attendance list, resolutions, committee reports.
- Populate every section below. Mark missing information as
UNKNOWN and flag it in the Issues checklist.
- Review against Guidelines before finalizing.
Output Sections
1. Meeting Metadata
| Field | Value |
|---|
| Date | |
| Time (start/end) | |
| Location | |
| Format (in-person/virtual/hybrid) | |
| Notice/Waiver | |
| Quorum (required/present) | |
| Chair | |
| Secretary/Recorder | |
2. Attendance
| Role | Name | Status | Notes |
|---|
| Director | | Present / Absent (Excused/Unexcused) | |
| Officer | | Present | |
| Guest/Advisor | | Present | |
3. Conflicts & Recusals
| Person | Matter | Disclosure | Recusal | Notes |
|---|
| | Yes/No | Yes/No | |
4. Agenda Items
| # | Topic | Discussion Summary | Decision/Outcome | Follow-up |
|---|
| 1 | | | | |
5. Resolutions
| # | Summary (or verbatim text) | Vote (For/Against/Abstain/Recused) | Result |
|---|
| 1 | | | Approved/Denied/Tabled |
6. Significant Corporate Actions
Check all that apply. For each, add a short action summary with any conditions or limits.
7. Committee Reports
| Committee | Key Findings/Recommendations | Board Action |
|---|
| | Accepted/Modified/Deferred |
8. Executive Session
Note occurrence and general subject only. Do not disclose privileged content unless explicitly instructed.
9. Closing
Announcements, next meeting date/time (if set), adjournment time.
10. Issues / Missing Information
Guidelines
- Neutral tone — do not editorialize or speculate.
- Precise votes — always include exact counts; identify abstentions and recusals.
- Summarize, don't reproduce — condense discussion; do not copy presentations verbatim.
- Verify compliance — confirm recordkeeping against bylaws and governing law; do not assert compliance unless verified.
- Preserve privilege — exclude attorney-client content or legal strategy unless specifically directed.
