| name | scanning-inbox-for-evergreen |
| description | Scans Gmail for actionable items and maps them to Evergreen CRM contacts — unanswered questions, promised deliverables, introduction requests, and follow-ups needed. Use when triaging your inbox, catching missed commitments, or syncing email activity to your CRM. Requires Gmail connected in Claude. |
Inbox Scan for Action Items
Works with Evergreen, a local-first personal CRM for macOS. Get it on the Mac App Store.
When to Use
- Weekly inbox triage: "What did I miss this week?"
- After a busy period: "What commitments did I make in email that I haven't followed through on?"
- CRM sync: "Update Evergreen with everything that happened in email this week"
- Before a meeting: "Any recent emails from this person I should review?"
Prerequisites
- Gmail connected in Claude (via Google Workspace MCP or Gmail integration)
- Evergreen MCP server running
How It Works
- Search Gmail for recent emails (sent and received) from the target time period
- For each email thread, identify: unanswered questions, promised deliverables, meeting requests, and introduction requests
- Match email addresses to Evergreen contacts using
search_contacts with email: token
- For known contacts: create actions with
actions.create for anything that needs follow-through
- For unknown senders worth tracking: flag for potential contact creation
- Summarize findings in a structured report
What to Surface
| Category | Signal | Action |
|---|
| Unanswered questions | Someone asked you something, no reply sent | Create action: "Reply to [name] re: [topic]" |
| Promised deliverables | You said "I'll send..." or "Let me check on..." | Create action: "Send [deliverable] to [name]" |
| Introduction requests | "Can you connect me with...?" | Create action: "Intro [name] to [name]" |
| Meeting requests | Scheduling discussion without resolution | Create action: "Schedule meeting with [name]" |
| Stale threads | Important thread with no response for 3+ days | Create action: "Follow up on [topic]" |
| New contacts | Interesting person not yet in Evergreen | Flag for contact capture |
Example Output
## Inbox Scan — Apr 1-5, 2026
### Needs Action (4)
1. **Sarah Chen** (sarah@meridianhealth.com) — Asked about API pricing on Apr 3.
No reply sent. → Created action: "Reply to Sarah re: API pricing"
2. **You → Marcus Webb** — Wrote "I'll send the deck by EOW" on Apr 1.
Not sent yet. → Created action: "Send partnership deck to Marcus"
3. **Jamie Rodriguez** — Requested intro to your contact at Stripe on Apr 2.
→ Created action: "Intro Jamie to [Stripe contact]"
4. **Tom Bradley** — Proposed coffee next week on Apr 4.
No reply. → Created action: "Reply to Tom re: coffee scheduling"
### New Contacts Detected (2)
- **Priya Sharma** (priya@newco.ai) — 3 email exchanges, not in Evergreen
- **Alex Chen** (alex@investorgroup.com) — Intro from Sarah, not in Evergreen
### Already Handled (12 threads reviewed, no action needed)
Checklist
Inbox Scan:
- [ ] Time period specified (default: last 7 days)
- [ ] Both sent and received emails reviewed
- [ ] Email addresses matched to Evergreen contacts
- [ ] Actions created for items needing follow-through
- [ ] Unknown important contacts flagged
- [ ] Summary report generated
Learn More
