markitdown-document-ingestion

name	markitdown-document-ingestion
description	Convert public research documents and mixed file formats into Markdown before evidence review. Use for PDF, DOCX, PPTX, XLSX, HTML, CSV/JSON/XML, EPUB, ZIP bundles, and document intake before summaries, source ledgers, or research briefs.
version	1.0.0
author	Aleksei Ulianov / Sprut_AI
license	MIT
metadata	{"hermes":{"tags":["documents","markdown","pdf","docx","pptx","xlsx","ingestion","research"],"related_skills":["research-intelligence"]}}

MarkItDown Document Ingestion

When to use

Use this skill when a research task includes a document or file that should become readable Markdown before analysis:

• public PDFs, reports, whitepapers, policy files, manuals, or papers;
• DOCX / PPTX / XLSX files shared as research sources;
• HTML files, CSV, JSON, XML, EPUB;
• trusted small ZIP bundles of public documents after size/file-count inspection;
• source packs that need to feed a source ledger or research brief.

The goal is not to make the document “true”. The goal is to create a readable analysis copy, then run the normal research evidence gate.

Recommended local tool

Microsoft MarkItDown is the preferred lightweight converter when available:

markitdown input.pdf -o output.md
markitdown input.docx -o output.md
markitdown input.pptx -o output.md

If the CLI is not installed, install it in your own environment according to the upstream project docs, for example in a local virtual environment:

python3 -m pip install markitdown

Do not put credentials or private documents into third-party services during conversion unless the user explicitly approves that path.

Safe workflow

1. Confirm the document is in scope for the research task.
2. Convert one explicit file, not a broad directory.
3. For archives, inspect file count, total size, and paths before extraction or conversion; reject path traversal, huge archives, and unknown nested content.
4. Save the Markdown copy under a task-specific working folder.
5. Check the output before relying on it.
6. Cite the original document as source-of-truth; Markdown is only an analysis copy.

Example:

mkdir -p research-artifacts/document-ingestion
markitdown ./sources/report.pdf -o ./research-artifacts/document-ingestion/report.md
wc -c ./research-artifacts/document-ingestion/report.md
sed -n '1,80p' ./research-artifacts/document-ingestion/report.md

Verification after conversion

Check for common failure modes:

• empty or tiny Markdown output;
• only metadata but no body;
• garbled text or broken Cyrillic/Unicode;
• missing pages, tables, speaker notes, or slides;
• tables converted as unreadable plain text;
• scanned PDF produced almost no text;
• private data accidentally included in the output.

If the output is weak, say so in the research brief instead of pretending the document was fully parsed.

OCR and scanned PDFs

MarkItDown is useful for many text-based documents, but scanned PDFs may need OCR. If the PDF appears to be mostly images:

• label the conversion as degraded;
• try another local OCR-capable tool if available;
• ask for approval before using external OCR or LLM-vision services on private/sensitive documents;
• keep the original PDF as source-of-truth.

Evidence gate integration

After conversion, continue with the research workflow:

Document -> Markdown analysis copy -> source ledger -> evidence gate -> decision brief

In the final brief, include:

Document ingestion:
- original: <file/source>
- converted copy: <path if saved>
- status: complete / partial / OCR-needed / degraded
- caveat: <tables/pages/images/comments that may be missing>

Boundaries

Allowed by default:

• public documents provided by the user or collected from public sources;
• local conversion into Markdown;
• summaries and evidence extraction from the converted text.

Requires explicit approval:

• private, legal, financial, medical, HR, customer, or account-export documents;
• uploading files to external OCR/LLM/document services;
• unpacking archives unless provenance is trusted and size/file-count/path inspection has passed;
• batch conversion across broad directories;
• converting ZIP/archive contents from unknown provenance, nested archives, or archives with suspicious paths;
• saving converted copies into shared/public locations.

Forbidden:

• converting credential stores, browser profiles, cookies, .env files, auth exports, session dumps, or private logs into general reports;
• treating converted Markdown as legally authoritative when the original document is the real source;
• hiding conversion gaps from the final answer.