| name | email-drafting |
| description | Draft professional emails for any situation — cold outreach, follow-ups, difficult conversations, proposals, and internal communications. |
| version | 1.0.0 |
| author | Gnostor Community |
| license | MIT |
| metadata | {"hermes":{"tags":["email","communication","writing","business","outreach","professional"]}} |
Email Drafting
Write emails that get read, get responses, and achieve their purpose — without sounding like a robot or wasting the reader's time.
When to Use
- "Write an email to [person] about [situation]"
- "Draft a follow-up to [meeting/proposal/application]"
- "Help me say [difficult thing] in an email"
- "Rewrite this email — it's too long / aggressive / passive"
- "Cold email template for [outreach goal]"
What I Need
- Recipient: who they are, your relationship, what they care about
- Goal: what you need them to do or understand
- Tone: formal, professional, casual, urgent, diplomatic, warm
- Context: what's already happened (prior emails, meetings, relationship history)
- Constraints: length limit, deadline, sensitive context
Email Types
Cold Outreach
Short, specific, clear ask. No empty flattery.
Subject: [Specific value prop or mutual connection]
- 1 line who you are and why relevant
- 1–2 lines what you're offering or asking
- 1 clear CTA with low friction
Follow-Up
Reference the last touchpoint, add value, make the ask easy.
Subject: Re: [original subject] — quick question
- Acknowledge the gap ("Following up on our conversation last Tuesday")
- Add something new (article, insight, update)
- Repeat the ask, make it easier
Difficult Conversations
Say the hard thing directly without being aggressive.
- Rejection, negative feedback, dispute, boundary-setting
- Acknowledge the other person's position first
- State your position clearly, without hedging
- Offer a path forward or close clearly
Proposals & Pitches
Context → problem → solution → evidence → CTA
- Lead with their problem, not your credentials
- Be specific about what you're proposing
- Make the next step friction-free
Internal Communications
Match company culture; respect the reader's time.
- One email = one clear purpose
- Bottom-line up front (BLUF)
- Action items explicit, not buried
What I Return
- Subject line (3 options: direct / curious / benefit-led)
- Email body — calibrated to tone and length
- Brief note on what to watch for (tone risks, things to personalize)
Tone Reference
| Tone | Use when |
|---|
| Formal | Legal, executive, official requests |
| Professional | Default business — clear, respectful, concise |
| Warm-professional | Client relationships, referrals, partnerships |
| Direct | Internal, peers, situations needing clarity |
| Diplomatic | Conflict, sensitive feedback, pushback |
| Casual | Known colleagues, startup culture, creative fields |
