monthly-asset-management-review

name	Monthly Asset Management Review
slug	monthly_asset_management_review
version	0.1.0
status	draft
category	residential_multifamily
subsystem	residential_multifamily
pack_type	workflow
targets	["claude_code"]
stale_data	Asset watchlist scoring weights, covenant cushion bands, same-store set definitions, and variance materiality thresholds are overlay-driven. Lender compliance test definitions come from per-loan overlays and drift. Every forward-looking number cites a source; sample references are surfaced.
applies_to	{"segment":["middle_market"],"form_factor":["garden","walk_up","wrap","suburban_mid_rise","urban_mid_rise"],"lifecycle":["stabilized","renovation","lease_up","recap_support"],"management_mode":["self_managed","third_party_managed","owner_oversight"],"role":["asset_manager","portfolio_manager","regional_manager","reporting_finance_ops_lead","coo_operations_leader","cfo_finance_leader"],"output_types":["operating_review","kpi_review","memo","dashboard"],"decision_severity_max":"action_requires_approval"}
references	{"reads":["reference/derived/role_kpi_targets.csv","reference/normalized/collections_benchmarks__{region}_mf.csv","reference/normalized/market_rents__{market}_mf.csv","reference/normalized/concession_benchmarks__{market}_mf.csv","reference/normalized/occupancy_benchmarks__{market}_mf.csv","reference/normalized/watchlist_scoring.yaml","reference/normalized/covenant_definitions__{loan}.yaml","reference/normalized/approval_threshold_defaults.csv"],"writes":[]}
metrics_used	["noi","noi_margin","dscr","debt_yield","economic_occupancy","physical_occupancy","leased_occupancy","notice_exposure","collections_rate","delinquency_rate_30plus","bad_debt_rate","concession_rate","rent_growth_new_lease","rent_growth_renewal","blended_lease_trade_out","market_to_lease_gap","loss_to_lease","turnover_rate","make_ready_days","average_days_vacant","controllable_opex_per_unit","payroll_per_unit","rm_per_unit","utilities_per_unit","revenue_variance_to_budget","expense_variance_to_budget","budget_attainment","forecast_accuracy","capex_spend_vs_plan","renovation_yield_on_cost","stabilization_pace_vs_plan","asset_watchlist_score","[Truncated]"]
escalation_paths	[{"kind":"covenant_cushion_breach_risk","to":"asset_manager -> portfolio_manager -> cfo_finance_leader"},{"kind":"material_variance_pattern","to":"asset_manager -> regional_manager -> portfolio_manager"},{"kind":"watchlist_escalation","to":"asset_manager -> portfolio_manager -> executive"},{"kind":"capex_plan_deviation","to":"construction_manager -> asset_manager -> approval_request(rows 8-11 per threshold)"},{"kind":"lender_final_submission","to":"asset_manager -> finance/reporting lead -> approval_request(row 14)"}]
approvals_required	["capex_plan_deviation_above_threshold","lender_final_submission","investor_final_submission"]
description	Ownership-side monthly review. Synthesizes property-level operating output into asset plan reality check: variance to budget and reforecast, covenant view with cushion and breach risk, watchlist scoring, rent-growth and trade-out, capex progress and yield, stabilization pace for lease-up, same-store rollup. Produces the AM agenda for PM and regional conversations, the lender compliance scaffold, and the investor-facing draft.

Monthly Asset Management Review

Workflow purpose

Turn property-level operating data into ownership-grade insight. At the close of each month, this review produces a property-by-property and portfolio-level view that answers: are we on plan, where is the risk, what is the next decision, and do we have an approval gate coming.

This pack is flagship-depth. It is the layer where economic_occupancy, blended_lease_trade_out, controllable_opex_per_unit, capex_spend_vs_plan, renovation_yield_on_cost, stabilization_pace_vs_plan, dscr, debt_yield, forecast_accuracy, same_store_noi_growth, and asset_watchlist_score come together. It is also the layer where ownership decisions begin to route: covenant cushion, capex deviations, lender submissions, investor submissions.

Trigger conditions

• Explicit: "monthly AM review", "asset management review for March", "asset plan reality check", "watchlist update", "covenant cushion review", "same-store rollup".
• Implicit: month close; AM calendar event; material variance pattern across assets; covenant cushion bar approaching breach per overlay; capex spend above plan materiality; watchlist score crossing band.
• Recurring: monthly per asset; portfolio rollup monthly per organization.

Inputs (required / optional)

Input	Type	Required	Notes
Property monthly operating reviews	packs	required	from workflows/monthly_property_operating_review
T12 and current-month GL	table	required	per asset
Reforecast	table	required	from workflows/reforecast
Approved budget	table	required	anchor
Debt schedule + covenant definitions	yaml	required	per loan
Capex plan vs. actual	table	required	per asset
Renovation program tracker (if applicable)