name: meeting-todos
description: Extract action items from a meeting note and add them to your to-do list. Separates your tasks from others' tasks. Shows a preview before writing anything. Trigger: /meeting-todos
Meeting → To-Do Extractor
After a meeting, pull action items from the transcript or notes and update your to-do file.
Trigger
/meeting-todos — optionally followed by a date or title:
/meeting-todos → uses the most recent meeting note/meeting-todos 2026-04-09 → finds meeting from that date/meeting-todos Tech Sync → finds meeting matching that title
Step 1 — Find the meeting note
Check the user's meeting notes folder (from their CLAUDE.md vault map). If the user has multiple meeting note locations (e.g. personal + team vault), check both.
Use the most recently modified .md file with type: meeting in frontmatter, or the one matching the user's argument.
Tell the user which file you found before proceeding.
Step 2 — Read the meeting
Read the full meeting note. It may contain:
- A Notes or Summary section (structured — prioritize this)
- A Transcript section (raw — extract from this if no summary exists)
Transcripts may be in any language — extract faithfully.
Step 3 — Extract action items
Your tasks — anything where the user was directly assigned, volunteered, or is the one with context to act:
- "I'll send them..."
- "We'll figure out X" (where they're the decision-maker)
- "I said I'd do..." / "me toca..." / "voy a..."
- Something they need to research and report back
Others' tasks — anything assigned to someone else — list these separately for visibility but do NOT add to the user's to-do.
Open questions / decisions — anything left unresolved that needs a follow-up conversation.
Step 4 — Confirm before writing
Show a preview:
## From: [Meeting Name] — [Date]
### Your action items (going to to-do):
- [ ] [task 1 — specific and contextualized]
- [ ] [task 2]
### Others' tasks (not going to to-do — FYI only):
- [Name]: [task]
### Open questions:
- [item]
Add these to your to-do? (yes / no / edit first)
Wait for confirmation before writing anything.
Step 5 — Update to-do
File: the user's main to-do file (check CLAUDE.md — typically Home/✅ Get to-do.md or similar).
Rules:
- Read the file first
- Add a new dated section:
## 📋 From [Meeting Name] — [Date]
- [ ] [task 1]
- [ ] [task 2]
- Place urgent items near the top, others at the bottom
- Do NOT duplicate tasks already in the file
- Do NOT delete or reorder anything existing
- Update
updated: in frontmatter to today if it exists
Step 6 — Add summary to meeting note (optional)
If the meeting note has no structured summary, offer to add one above the Transcript section:
## Summary
**Date:** [date]
**Key decisions:** [bullet points]
**Your action items:** [bullet points]
**Others' action items:** [bullet points]
**Next meeting:** [if mentioned]
Ask before writing.
Rules
- Always confirm before writing
- Be specific: "Research optimal WhatsApp delay time for Colombia" not "Do research"
- Include context in the task: "Discuss referral API payload with John (what data to send when hotel can't take an event)"
- If a meeting had no clear action items for the user, say so — don't invent tasks
- Flag anything time-sensitive: add ⚠️ if they said "today" or "tomorrow"
- NEVER fail silently. If the meeting file can't be found or read, say so immediately
