| name | board-meeting-minutes |
| title | Board of Directors Meeting Minutes |
| description | Drafts U.S. corporate board-of-directors meeting minutes into formal, defensible records documenting valid corporate action and governance process. Triggers on board minutes, directors meeting record, board resolutions, quorum validation, motion and vote capture, corporate secretary records, governance drafting. Requires source materials such as agenda, attendance, bylaws, notices, reports, prior minutes, and resolutions. |
| author | CaseMark |
| author_url | https://github.com/CaseMark/skills/tree/main/skills/legal/board-meeting-minutes |
| license | Apache-2.0 |
| version | 0.1.0 |
| execution_mode | open |
| jurisdiction | us |
| practice | corporate |
| language | en |
| tags | ["drafting","memo"] |
Board of Directors Meeting Minutes
Produces legally structured minutes documenting valid corporate action, governance process, and an evidentiary timeline.
Quick Start
- Collect: corporation name, governing docs (bylaws, charter), meeting materials (agenda, notice, attendance, reports, prior minutes), director roster, and state of incorporation.
- Map each source to the intake fields below.
- Draft sections in the required sequence.
- Log every motion using the standard block format.
- Run final compliance checks; tag gaps with
[VERIFY].
Prerequisites
- Corporation legal name and governing documents (charter/articles, bylaws, delegation policies)
- Meeting materials: agenda, notices, attendance logs, venue/platform details, resolutions, reports, prior draft minutes
- Director roster with titles and in-office counts
- Committee charter names and membership (if committees report)
- Known conflicts, recusals, and written waivers
- Corporate secretary or preparer identity
- State of incorporation and any local governance rules (notice periods, virtual attendance, record retention)
Workflow
Step 1 — Intake Mapping
Extract these fields from source materials before drafting:
| Field | Source | Extract |
|---|
| Corporation legal name | Charter, prior minutes | Exact entity name |
| Meeting type | Notice/resolution | Regular / special / emergency + authority |
| Date/time | Notice/calendar | Start, end, timezone |
| Venue/platform | Calendar/link | Physical address or virtual platform |
| Notice method | Bylaws + distribution log | Required period/method + compliance |
| Attendance | Roll call/sheet | Present/absent directors, officers, guests |
| Quorum | Bylaws + attendance | Rule + actual count |
| Agenda items | Agenda/package | Ordered summaries |
| Motions/resolutions | Motion text/notes | Maker, seconder, text, vote, result |
| Conflicts/recusals | Disclosures | Nature + effect on discussion/vote |
