board-meeting-minutes

name	board-meeting-minutes
title	Board of Directors Meeting Minutes
description	Drafts U.S. corporate board-of-directors meeting minutes into formal, defensible records documenting valid corporate action and governance process. Triggers on board minutes, directors meeting record, board resolutions, quorum validation, motion and vote capture, corporate secretary records, governance drafting. Requires source materials such as agenda, attendance, bylaws, notices, reports, prior minutes, and resolutions.
author	CaseMark
author_url	https://github.com/CaseMark/skills/tree/main/skills/legal/board-meeting-minutes
license	Apache-2.0
version	0.1.0
execution_mode	open
jurisdiction	us
practice	corporate
language	en
tags	["drafting","memo"]

Board of Directors Meeting Minutes

Produces legally structured minutes documenting valid corporate action, governance process, and an evidentiary timeline.

Quick Start

1. Collect: corporation name, governing docs (bylaws, charter), meeting materials (agenda, notice, attendance, reports, prior minutes), director roster, and state of incorporation.
2. Map each source to the intake fields below.
3. Draft sections in the required sequence.
4. Log every motion using the standard block format.
5. Run final compliance checks; tag gaps with [VERIFY].

Prerequisites

• Corporation legal name and governing documents (charter/articles, bylaws, delegation policies)
• Meeting materials: agenda, notices, attendance logs, venue/platform details, resolutions, reports, prior draft minutes
• Director roster with titles and in-office counts
• Committee charter names and membership (if committees report)
• Known conflicts, recusals, and written waivers
• Corporate secretary or preparer identity
• State of incorporation and any local governance rules (notice periods, virtual attendance, record retention)

Workflow

Step 1 — Intake Mapping

Extract these fields from source materials before drafting:

Field	Source	Extract
Corporation legal name	Charter, prior minutes	Exact entity name
Meeting type	Notice/resolution	Regular / special / emergency + authority
Date/time	Notice/calendar	Start, end, timezone
Venue/platform	Calendar/link	Physical address or virtual platform
Notice method	Bylaws + distribution log	Required period/method + compliance
Attendance	Roll call/sheet	Present/absent directors, officers, guests
Quorum	Bylaws + attendance	Rule + actual count
Agenda items	Agenda/package	Ordered summaries
Motions/resolutions	Motion text/notes	Maker, seconder, text, vote, result
Conflicts/recusals	Disclosures	Nature + effect on discussion/vote